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Document Formats for the Web Lunch and Learn Session February 9, 2001 Bill Vilberg Instructional Advancement Center Background Philosophy Why is there no “correct” way? Course of study = obstacle course 5 courses / semester Different instructors Different requirements

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document formats for the web

Document Formats for the Web

Lunch and Learn Session

February 9, 2001

Bill VilbergInstructional Advancement Center

background philosophy

Background Philosophy

Why is there no “correct” way?

course of study obstacle course
Course of study = obstacle course
  • 5 courses / semester
  • Different instructors
  • Different requirements
  • Different procedures
  • Technical material (at least in major)

Ed-Tech Lunch and Learn Series

outcome self confidence
Outcome = self-confidence
  • Student can meet external goals
  • Student can learn new material
  • Student can communicate in different ways
  • (Not: Student knows “the subject” or has “the skills”)

Ed-Tech Lunch and Learn Series

however you do it is ok
However you do it is OK!
  • Be helpful or demanding
  • Provide explicit guidance or open ended tasks
  • Grade on a curve or a percentage
  • Use rubrics or subjective guidelines
  • Give lectures or hold discussions

Ed-Tech Lunch and Learn Series

as long as
As long as…
  • You respect and value your students
  • You show your passion for your subject
  • Students experience a variety of faculty members (obstacles)

Ed-Tech Lunch and Learn Series

word documents

Word Documents

Formats for the Web

example 1
Example 1
  • Put a handout on-line
  • Created in Microsoft Word
  • Saved as “.doc” file

Ed-Tech Lunch and Learn Series

alternatives
Alternatives
  • 1. Upload “.doc” file
  • 2. Save “.doc” as “.html” and upload it
  • 3. Save “.doc” as “.rtf” and upload it
  • 4. Copy and paste text into document
  • 5. Create “.pdf” file from “.doc” and upload it
  • 6. Print it and make copies for the class

Ed-Tech Lunch and Learn Series

1 upload doc file
1. Upload “.doc” file
  • (+) Easiest for you; no conversion needed
  • (+) Gives students actual document, just as you made it
  • (+) Lets you use full power of Word
  • (-) must have Word or (free) Word Viewer to view the document
  • (-) Word documents are not as small as they could be

Ed-Tech Lunch and Learn Series

demonstration 1

Demonstration 1

1. Upload “.doc” file

2 save doc as html and upload it
2. Save “.doc” as “.html” and upload it
  • (+) Easiest for students; HTML is most compatible format with the Web
  • (+) Allows use of formatting, tables, and graphics
  • (+/-) Small documents as native HTML; Microsoft HTML is larger than usual
  • (-) Loses some formatting

Ed-Tech Lunch and Learn Series

demonstration 2

Demonstration 2

2. Save “.doc” as “.html” and upload it

3 save doc as rtf and upload it
3. Save “.doc” as “.rtf” and upload it
  • (+) Opens with any word processor
  • (+) Available from any word processor
  • (+) Keeps most formatting
  • (-) Loses some specialized formatting

Ed-Tech Lunch and Learn Series

demonstration 3

Demonstration 3

3. Save “.doc” as “.rtf” and upload it

4 copy and paste text into document
4. Copy and paste text into document
  • (+) Brings in text from anywhere
  • (+/-) No attachment/link; easy to access by students; takes up a lot of space
  • (-) Loses ALL formatting except paragraph breaks

Ed-Tech Lunch and Learn Series

demonstration 4

Demonstration 4

4. Copy and paste text into document

5 create pdf file from doc and upload it
5. Create “.pdf” file from “.doc” and upload it
  • .pdf = Adobe Acrobat portable document format
  • (+) Preserves formatting perfectly
  • (+) Protects document from alteration
  • (+/-) Acrobat Reader is free and widely available, but a “plugin”
  • (+) Allows easy saving and printing of file
  • (-) Program to create .pdf files costs ~$80
  • (+) Send files to iac.help@miami.edu for conversion

Ed-Tech Lunch and Learn Series

demonstration 5

Demonstration 5

5. Create “.pdf” file from “.doc” and upload it

6 print it and make copies for the class
6. Print it and make copies for the class
  • (+) You know the process
  • (+) You can delegate the process
  • (+) Students can’t make excuses about lack of access or problems getting to the file
    • Good if everyone HAS to have it in class
  • (-) Costs department for duplication
  • (-) Need process for students who miss class

Ed-Tech Lunch and Learn Series

no demonstration 6

No Demonstration 6

6. Print it and make copies for the class

powerpoint format options
PowerPoint format options
  • 1. Upload “.ppt” file
  • 2. Save “.ppt” as “.pps” and upload it
  • 3. Save “.ppt” as “.html,” save “html” as “.zip” and upload it
  • 4. Save “.ppt” as “.rtf” and upload it
  • 5. Create “.pdf” file from “.ppt” and upload it
  • 6. Print it and make copies for the class

Ed-Tech Lunch and Learn Series

graphic formats
Graphic Formats
  • .jpg for photographs
  • .gif for graphics with solid blocks
  • Check embeded pictures in Word

Ed-Tech Lunch and Learn Series

file names
File names
  • Use 8.3 naming
  • No spaces, short names, extensions

Ed-Tech Lunch and Learn Series

verify
Verify
  • Expect problems
  • Verify it from a student account
  • Be ready for the students
  • Call if you have questions
    • Microgroup: 305-284-2944
    • IAC help desk: 305-284-3949

Ed-Tech Lunch and Learn Series