READ CH1 pp.1-43 Exploring Microsoft Office 2003 - PowerPoint PPT Presentation

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  1. READ CH1 pp.1-43Exploring Microsoft Office 2003 Getting Started with Windows® XP Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Office 2003 - Grauer and Barber

  2. Objectives (1 of 2) • Describe the Windows desktop • Use the Help and Support Center to obtain information • Describe the My Computer and My Documents folders • Explain how folders are used to organize the files on a disk • Differentiate between a program file and a data file Exploring Office 2003 - Grauer and Barber

  3. Objectives (2 of 2) • Copy and/or move a file from one folder to another • Delete a file, then recover the deleted file from the Recycle Bin • Create and arrange shortcuts on the desktop • Use the Search Companion to locate a file on your system • Use the My Pictures and My Music folders to manage photographs and music • Use Windows Messenger for instant messaging Exploring Office 2003 - Grauer and Barber

  4. Microsoft Windows • The successor to MS-DOS, the text-based operating system for the original PC • Introduces four essential features: • GUI (Graphical User Interface) • Common User Interface; i.e., a consistent look and conventions in all applications • Multitasking; i.e., run multiple applications • The ability to share data between applications • These capabilities are found in all versions; Windows 95, 98, NT, 2000, and XP Exploring Office 2003 - Grauer and Barber

  5. Evolution of Windows • Windows XP is the newest and most powerful version of the Windows operating system • XP Home edition • XP Professional edition • Replaces all previous versions of Windows • Slightly different look from earlier versions, but essential concepts are the same • Start button, Common User Interface, Taskbar Exploring Office 2003 - Grauer and Barber

  6. Welcome to Windows® XP The Home and Professional versions have the same Log In screen Some user accounts require a password Exploring Office 2003 - Grauer and Barber

  7. The Start Menu – XP Theme The menu can be configured for the XP theme (double columns) Exploring Office 2003 - Grauer and Barber

  8. The Start Menu – Classic Theme Or, it can be configured for the Classic theme (one column) Exploring Office 2003 - Grauer and Barber

  9. The Desktop The Desktop can be configured for the Windows XP theme Active window System Tray Task bar and Start button Exploring Office 2003 - Grauer and Barber

  10. The Desktop (Continued) Or, the Desktop can be configured for the Classic theme Exploring Office 2003 - Grauer and Barber

  11. Anatomy of a Window Title bar Minimize, Maximize and Close buttons Menu bar Tool bar Task pane Status bar Exploring Office 2003 - Grauer and Barber

  12. Pull-down Menus Check indicates toggle switch is on Arrowhead indicates submenu will be displayed Bullet indicates choice Exploring Office 2003 - Grauer and Barber

  13. Pull-down Menus (Continued) Alt + E will pull down Edit menu Dimmed command is currently unavailable Ellipsis indicates further information is necessary Shortcut keys Exploring Office 2003 - Grauer and Barber

  14. Context-Sensitive Menu Right-click to display item-specific context sensitive menu Exploring Office 2003 - Grauer and Barber

  15. Dialog Boxes Help button Tabs provide access to sets of options Option buttons indicate exclusive items Spin buttons Text box allows entry of specific information Command buttons Exploring Office 2003 - Grauer and Barber

  16. Help and Support Center Toolbar Keyword Index button Subtopics Exploring Office 2003 - Grauer and Barber

  17. Disk and File Management • A file is a set of instructions or data • Program file: Microsoft Word or Microsoft Excel • Data File: Document or workbook • Copy, move, rename or delete a file • Placing a file into another folder within the same drive defaults to MOVE operation • Placing a file into another folder on a different drive defaults to COPY operation • A folder allows us to organize our files • May contain files and/or other folders • Drive Assignments • Drive A – the floppy disk • Drive C – the fixed (local) disk • Drive D and higher – CD, DVD, Network drives and so on Exploring Office 2003 - Grauer and Barber

  18. doc, xls and txt are file extensions Filename and File Extension Myresume.doc Financialreport.xls Memo.txt File extension identifies file type. Exploring Office 2003 - Grauer and Barber

  19. Delete • Deleting a file places it into Recycle Bin • only for hard drive; files from CDs, floppies will be deleted permanently • The file can be restored if needed Exploring Office 2003 - Grauer and Barber

  20. Folder name Files and Folders: Tiles View Chevron Task pane Status bar Exploring Office 2003 - Grauer and Barber

  21. Folder name Files and Folders: Details View Chevron Selected file Task pane Status bar Exploring Office 2003 - Grauer and Barber

  22. Windows Explorer + sign indicates object is collapsed - Sign indicates object is expanded Milestones in Communication is selected file Homework is the active folder Exploring Office 2003 - Grauer and Barber

  23. Windows Explorer (Continued) Address bar reflects actual location of active folder mbarber is current user My Documents folder is expanded My Music folder is active folder Exploring Office 2003 - Grauer and Barber

  24. A Back Up Strategy • Who – You (do not trust anyone else) • What – Your Data (anything you cannot afford to lose) • When – Frequently (whenever it changes) • Where – Store the physical back up off site, away from your computer • How – Windows Explorer Exploring Office 2003 - Grauer and Barber

  25. The Control Panel Windows update takes place automatically Double click to install a printer Double click to add new user Exploring Office 2003 - Grauer and Barber

  26. Shortcuts My Computer icon Shortcuts Quick Launch toolbar Exploring Office 2003 - Grauer and Barber

  27. The Search Companion Chevron indicates file size Search Pane Chevron indicates modification date File name Word in file Drives to search Search button Exploring Office 2003 - Grauer and Barber

  28. Summary • Windows XP is the newest and most powerful version of the Windows operating system • Every window contains the same basic elements • A file is a set of data or set of instructions • Program file; Microsoft Word or Excel • Data file; Document or workbook • Files can be copied, moved, deleted, and restored from the hard drive using the Recycle bin • The control panel controls all computer aspects Exploring Office 2003 - Grauer and Barber