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Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS OPEN DAYS 8-11 OCTOBER 2012. UNIONE EUROPEA Fondo sociale europeo.

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Interregional/Transnational Project on the

SIMPLIFICATION OF ESF COSTS

OPEN DAYS 8-11 OCTOBER 2012

UNIONE EUROPEA

Fondo sociale europeo

Models of simplification of costs and analysis of the relative management and control procedures on the flate ratein compliance with the new EU regulations:

comparison and exchange of best practices and guidelines for the negotiation process of 2014-2020 programming period

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide2

UNIONE EUROPEA

Fondo sociale europeo

CONTEXT AND ORIGIN OF THE PROJECT

  • Since the beginning of planning ESF 2007-2013, the italianRegionshaveshowninterested to experiencethesesimplificationsovercoming the principle of realcost
  • With adoption of Regulation (EC) n.396/2009, the possibility of using the ESF costssimplificationhasextended
  • In the middle of programmingperiod, Italyisamong the Europeancountries with more experience on simplification, in factalmostall ROP ESF MA recognizeone or more options of simplifications
  • The draftlegislative package on Structural Funds, adopted by EC on 6 October 2011, confirm the rilevance of usingoptions of ESF simplifications for the implementation and control of ESF operations, also for the nextperiod 2014-2020
  • In thiscontext, TuscanyRegionhasproposedat the end of October 2011 the interregional/transnationalproject on simplifications

Progetto Interregionale/Transnazionale sulla SEMPLIFICAZIONE DEI COSTI FSE

Firenze, 5 ottobre 2012

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UNIONE EUROPEA

Fondo sociale europeo

Lead Region: TuscanyRegions/Autonomous Provinces partners: - Basilicata- Bolzano- Emilia Romagna- Friuli Venezia Giulia- Liguria- Lombardy- Marche

- Piedmont- Puglia- Sardinia- Sicily- Trento- Umbria- Veneto

21 Regional ESF OPs

15 MAs members of the Inter/Trans Project:

- 14 of which using the simplification of costs

- 11 of which using the standard scale of unit costs

,

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide4

GOVERNANCE

UNIONE EUROPEA

Fondo sociale europeo

MEMORANDUM OF UNDERSTANDING inside of which the Administrations are committed to cooperate for the implementation of the project planned actionsCoordination/lead Administration is Tuscany Region,

the project proponent

STEERING COMMITTEE composed by directors, or by delegated officials, competent on the topic and representatives of each partner administration

Tasks of the steering committee, with the support of Tecnostruttura:- approving of the working program;- guiding, monitoring and evaluating of the works;- ensuring the systematic and constant information flow on the subject;- identifying and implementing the cooperation action, aimed at exchange and development of products and services of common interest.

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide5

AIM OF THE PROJECT

UNIONE EUROPEA

Fondo sociale europeo

- a technical comparison among the MAs of the ESF OP 2007-2013 on the use of the simplification options according to the Regulation (EC) n. 396/09;

- a facilitation of the exchange of good practices and of experiences among the MAs of the ESF OPs 2007-2013

exchange of experiences aimed at highlighting

the positive aspects (i.e. advantages in the management,

reporting and monitoring)the more critical elements, that still require a comparison for the identification of common solutions,

even and especially in 2014-2020 perspective programming period

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide6

EXPECTED RESULTS

UNIONE EUROPEA

Fondo sociale europeo

  • Amajor dissemination of simplificationprincipleamongManagingAuthoritiesthathavenotyetexperiencedanymodels for the recognition of lump sum costs
  • Improvetop level ESF controls, especially with regard to time savings and the simplification of control procedures
  • Accelerate financialflows and asconsequenceimprove the ESF use of resources in terms of efficiency and effectiveness
  • Contributeto share the general considerationsregarding the forthcomingnegotiations on Structural Funds

Progetto Interregionale/Transnazionale sulla SEMPLIFICAZIONE DEI COSTI FSE

  • Firenze, 5 ottobre 2012
slide7

TIME AND RESOURCES

UNIONE EUROPEA

Fondo sociale europeo

  • The project duration is 24 months (January 2012 - December 2013)
  • No specific budget

Each MA partner isresponsible and coversthe costsrelatedto the organization of one or more projectactivities.

Consideringthe aims of the interregionalprojectof exchangeof experiences and goodpracticesamongOP ESF MAs, the costs of each partner are potentially

100% eligible for funding under the Axis 5

“Interregionalityand transnationality”

Progetto Interregionale/Transnazionale sulla SEMPLIFICAZIONE DEI COSTI FSE

  • Firenze, 5 ottobre 2012
slide8

PARTNERSHIP

UNIONE EUROPEA

Fondo sociale europeo

In order to develop the cooperation on the theme, the participation to the project is «open». At any time, other Italian and European Administrations (MAs) can join and become partner of the project, in particular for the development of exchange activities and study visits. At the moment, the following steps have been taken to extend the transnational participation:

December 2011: note to European Commission (DG Employ – Units E3, E1, H1, H3)December 2011: presentation at the “Sectoral event on simplified costs” - BruxellesFebruary 2012: presentation at the Conference of peripheral maritime Regions - FlorenceMay 2012 : involvement of italian Ministry of Labour – Esf NOP MA - BolognaJune 2012: presentation at the TWG – Bruxelles

October 2012: presentation at the “Open Days” - Bruxelles

Progetto Interregionale/Transnazionale sulla SEMPLIFICAZIONE DEI COSTI FSE

Firenze, 5 ottobre 2012

slide9

EXPECTED OUTPUTS

UNIONE EUROPEA

Fondo sociale europeo

A final Report for 2012, which includes a summary of the activities carried out during the first year of activity of the project:

  • Use of Standard scale of unit costs and methodologies: presentation of a synoptic frame of the Regions
  • Guidelines for the definition of Standard scale of unit costs for the non-course activities
  • Controls: non-compliance and consequent measures
  • First considerations on the Regulation proposal 2014-2020
  • Synthesis of the presentations of the regional experiences

… with the support of Tecnostruttura

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide10

Document on the methodology of the Standard scale of unit costs

UNIONE EUROPEA

Fondo sociale europeo

The survey gave the following results:1) All the methodologies have had as a reference the historical data of the training activities (at least two years)

2) 5 regions have made ​​reference to the historical costs of the final balance controlled, 3 of the budget and 1 of the final balance presented

3) 5 regions use a combination of Standard scale of unit costs hour/course and Standard scale of unit costs hour/student; 4 use them alternately depending on the type of training

4) The types of training taken as reference in the survey are those of the initial and vocational training for young people, training for employees and company, adults learning (higher training or getting a qualitfication) and Higher Education Technical Training.

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide11

Controls: non-compliance and

consequent measures

UNIONE EUROPEA

Fondo sociale europeo

The survey gave the following results:1) Generally, the Regions deal with the same potential areas of non-compliance (i.e. the publication, selection/requirements of the students, the keeping of the education registers, the disparities in achievement compared to the approved project, etc.).2) regarding the measures, where possible, the Regions make a curtailment of the Standard scale of unit costs hour/course and/or hour/student corresponding to the Standard scale of unit costs not comply with

3) 2 Regions also include percentage cuts of the total funding approved for types of non-compliance not relatable to the effective execution of the hour/course (Publication, lower level teaching quality, etc.).

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide12

Guidelines for the definition of Standard scale of unit costs for the non-course activities

UNIONE EUROPEA

Fondo sociale europeo

From the comparison and the analysis of the regional experiences the Guidelines for the definition of Standard scale of unit costs

for non-course activities have been developed

Employment services, self-entrepreneurship, business support activities

EMPLOYMENT SERVICES, the steps:

  • Shared individuation of the actions
  • Standard scale of unit costs identified with the service hour of an Operator of the Employment Services
  • Construction of the unit value of the Standard scale of unit costs: valorisation of the labour costs + accessories costs
  • The Standard scale of unit costs for the Employment Services is based on the measurement of the quantity of hours of service effectively realized by the operators (front and back-office hours)
  • System of the services detection that can find all the hours worked by the operator. Appropriate supporting documentation:
    • registers that demonstrate the services provided with the signatures of the operator and of the user, from which dates and duration of the service provided are deducible as well as a brief description of the service
    • Report and documentary support of the outcome of the service (i.e. skills balance sheet, report on vocational guidance, etc.)

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide13

Guidelines for the definition of Standard scale of unit costs for the non-course activities

UNIONE EUROPEA

Fondo sociale europeo

From the comparison and the analysis of the regional experiences the Guidelines for the definition of Standard scale of unit costs

for non-course activities have been developed

Employment services, self-entrepreneurship, business support activities

SELF-ENTRENEURSHIP, only one experience, two possible ways:

  • Define a common methodology for the construction of its Standard scale of unit costs (following the methods of investigation of the only regional experience), or
  • Individuate condition and implementation modalities that allow to a MA to adopt Standard scale of unit costs of another region, therefore without making a study

BUSINNESS SUPPORT ACTIVITIES: business advice or motivation actions

Same methodology indicated for the Employment Services, that is market research for the valorisation of the labour costs + accessories costs (direct instrumental and indirect costs)

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide14

FIRST CONSIDERATIONS ON THE PROPOSED

REGULATION 2014-2020

UNIONE EUROPEA

Fondo sociale europeo

Proposal of the European Commission ESF Regulation

  • Art. 14 Simplified cost options

The Regions have agreed to request the inclusion at the end of the first paragraph of an appropriate sentence, taking into proper account the experience already developed also in previous programming

Regarding the use of a flat rate of up to 40 % of the eligible direct staff costs may be used in order to cover the remaining eligible costs of an operation,

the Regions have agreed to request that the flat rate is defined and fixed (not "up to") and that it will not be supported by a methodology.Regarding the grants of no more than € 50,000, the Regions have agreed to request that this provision remains an option and not an obligation, regardless of whether or not transactions that fall within the aid schemes.

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide15

FIRST CONSIDERATIONS ON THE PROPOSED

REGULATION 2014-2020

UNIONE EUROPEA

Fondo sociale europeo

Proposal of the European Commission General Regulation

  • Art. 57 Forms of grants

The Regions agree on the importance that the method of the determination of Standard of unit costs, lump sums or flat rates are effectively options and not obligations

- Art. 58 Flat rate financing for indirect costs for grants

The Regions have agreed to request the removal of the reference to the method calculation, in case of flat rates up to 20% of direct costs

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide16

Some considerations …

UNIONE EUROPEA

Fondo sociale europeo

Importance of:a continuous exchange of experiences and enlargement of the partnershipdiscussion and collaboration with the Leading Ministry and the European Commissioncapitalization and preservation of experiences

in view of the 2014-2020 programmingso thatthe simplification of the costs can effectively facilitate a simplified use of the resources, in terms both of management that control

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS

slide17

Interregional/Transnational Project on the

SIMPLIFICATION OF ESF COSTS

OPEN DAYS 8-11 OCTOBER 2012

UNIONE EUROPEA

Fondo sociale europeo

THANK YOU FOR THE ATTENTION

GABRIELE GRONDONI

TUSCANY REGION

gabriele.grondoni@regione.toscana.it

Interregional/Transnational Project on the SIMPLIFICATION OF ESF COSTS