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Agenda. Company Introduction Product Suite Introduction Products Features Case Studies Implementation Specifics Contact Info. Company Introduction. Incorporated in 2000 Promoted by alumni of IITs and IIMs. A mix of product development and custom software services

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Presentation Transcript
  • Company Introduction
  • Product Suite Introduction
  • Products Features
  • Case Studies
  • Implementation Specifics
  • Contact Info
company introduction
Company Introduction
  • Incorporated in 2000
  • Promoted by alumni of IITs and IIMs.
  • A mix of product development and custom software services
  • Current business areas : Document, Workflow and Email Management Solutions; ERP focusing on SMBs.
  • Domain expertise: Document Imaging, Document Management, Email Management, Workflow & ERP
  • Geographical markets : US, India, Middle East and Singapore
  • Offices in India, Middle East and USA with strategic partnerships in key markets.
product suite introduction
Product Suite Introduction
  • Data volumes of organizations double every year
  • Disorganized approach to manage data is hitting the profits of the organizations

- Butler Group

  • In US alone, there are 4 trillion paper and growing at 22%
  • 90% of paper get shuffled. Average document gets copied 19 times.
  • On an average, USD 20 is spent to file a doc, USD 220 to find a misfiled document.
  • 7.5% of all documents are lost, 3% are misfiled.
  • Professionals spend 5.5% of the time reading a document and 50% finding it.

- Coopers and Lybrand

product suite introduction1
Product Suite Introduction

Information can either be

  • Structured (like Purchase Orders, Invoices, Vouchers, Forms etc.)
  • Unstructured (Internet downloads, Correspondence letters etc.)

The sources of data can be Paper, Electronic, Email or Faxes.

ViciDocs Products Suite offers the following products to provide structure to unstructured or semi structured documents.

  • ViciDocs Enterprise
  • Email Safe
  • FaxCapture
  • ViciFlow
  • ViciForm
products vicidocs architecture
Products – ViciDocs Architecture

Server: Windows 2000 Server (OR) Windows 2003 Server OS.

Client M/cs: Any Windows OS with IE 5.0+

Database: SQL Server or Oracle

OCR: Abbyy Fine Reader RTL

Application server: .NET Framework

Web Server: IIS 5.0

products vicidocs enterprise
Products – ViciDocs Enterprise
  • Storage of different forms of documents like Paper (scanning), Electronic, Emails and Faxes.
  • Browser based Full text and meta data based retrieval of documents.
  • Comprehensive Security
  • Version Control
  • Creation of Users and Groups.
  • Distributed Component Architecture.
  • Compliant with any ODBC compliant database.
products emailsafe
Products - EmailSafe
  • Storage of Emails with mail body, mail header and attachments.
  • Support for popular mail clients like Microsoft Outlook, Outlook Express, Lotus Notes client etc.,
  • Manual and Automatic storage of emails with user configurable options for replicating the folder structure and frequency of uploads.
  • Full Text indexing of body and attachments as well.
  • Metadata indexing of mail header.
  • Retrieval of emails through mail client as well as through the browser.
products emailsafe1
Products - EmailSafe

Outlook Toolbar depicting the ViciDocs options

Menu Item in Lotus


products faxcapture
Products - FaxCapture
  • Integration with Fax server for automatic storage of faxes in the ViciDocs repository.
  • Rule definitions for routing the documents to the appropriate folders based on the incoming numbers.
  • Text extraction from faxes for full text indexing.
  • Deployment of Fax server on a machine different from ViciDocs Server.
products viciflow
Products - ViciFlow
  • Graphical designer to define workflows.
  • Setting of escalation, notification rules to the nodes defined in the workflow.
  • Supports user and group based processing of documents in the workflow.
  • Workflow client includes a viewer which supports more than 150 file/image formats.
  • Enables multiple types of annotations on the documents
  • Supports document attachments, comments, user based annotation viewing.
products viciform
Products - ViciForm
  • Creation of multiple form templates with multiple zones.
  • Different types of recognition technologies like OMR, OCR, Barcode and ICR applicable at a field level.
  • Batch processing of multiple documents belonging to different forms.
  • Automatic detection of form templates to extract data from the forms.
  • Multiple output formats like XML, CSV, ODBC compliant database storage etc.,
products viciform1
Products - ViciForm
  • The Data Correction module allows the user to view the zone in highlighted fashion to make corrections.
products viciform2
Products - ViciForm

Machine Printed Number for OCR

Photograph Image file Area

  • UI based zone creation for creating templates.
  • Assignment of data types (Numeric, character) to the fields
  • ICR/OCR/OMR field types support

Signature portion that needs to be saved separately

case studies unilever1
Case Studies - Unilever


  • Accounting documents in physical form leading to high

dispatch costs and huge turnaround times

  • Documents being processed multiple times resulting in
  • financial losses and waste of manpower


  • Reduced turnaround time for invoice processing
  • Improved control over documents received
  • Improved productivity and efficiency in approval process
  • Ease of operations for executives at Central processing Cell.
  • Mechanism for avoiding duplicate payments
case studies sbi
Case Studies - SBI


  • Circulars received from Head Office in physical form being dispatched by courier to branches - leading to high dispatch costs and huge turnaround times
  • Difficulty in retrieving the exact circular needed at Branch’s end


  • Significant savings in printing and dispatch
  • Average lead time for circulars to reach the customer-facing branches brought down by 75%.
  • The circulars are fully searchable making it easy for users to retrieve
  • Easy navigation for users through related links provided to

related circulars

case studies tcs
Case Studies - TCS

Integration with Java based web application

  • TCS has implemented Java based web application for various state governments of India. The users had to scan the documents using the interface provided by the scanner and retrieval of the documents was based on meta data alone.
  • As part of the ViciDocs integration with the eGovernance solution, Vicisoft developed a Java wrapper for ViciDocs solution with Oracle as the database. With this the users could perform content searches on the documents stored.
  • Vicisoft provided a browser based scanning client and the documents get uploaded directly to the repository
  • A browser based Viewer with annotation support was provided to enable the users annotate the documents.

Modular and Scalable

  • Built on components which can be easily customized
  • Components for text extraction etc. can be added ‘on-the-fly’ thus making it extremely scaleable
  • Storage of the documents can be on multiple machines within the network
  • Scalable to millions of documents with existing track record of clients.


  • DCOM, HTTP based and .NET APIs to enable developers to create custom interfaces.
  • Can be integrated with any ERP systems like SAP or with home grown solutions.
  • Can be used with any ODBC-compliant RDBMS
  • With Indian Offshore development center, Customization is quick and cost effective.


  • Single Click Install and fastest ready to use deployment.
  • Onsite Implementation
  • Offshore support and maintenance through messengers, Telephone, WebEx and Email.
  • 24x7 support option possible.
implementation market segments
Implementation – Market Segments
  • Education
    • Admissions
    • Student records
    • Teacher certification
  • Government
    • Land records
    • Building permits
  • Utilities
    • Engineering drawings
    • Regulatory documents
    • Procedures
    • Environmental permits
  • Banking & Finance
  • General business
  • Human resources
  • Purchasing
  • Correspondence
  • Contracts
  • Customer service
  • Healthcare and Biotech
  • Billing support
  • Patient records
  • New Drug Applications
  • BPO (ViciDocs has a BPO Version)
  • Accounting and Financial
  • Health Care
  • Legal
implementation client list
Implementation – Client List

Al Khafji Joint Operations


Al Badi group Abu Dabhi

ANGRAU, Hyderabad

IMM, New Delhi

Unilever Arabia, Dubai

thank you

India Office

Vicisoft Technologies Pvt Ltd

H. No. 3-42-41, Adjacent to Plot No. 55

Samrat Colony, West Marredpally

Hyderabad – 500026

Tel(O): +91-40-27713167, 27713168

UAE Office

Vicisoft Technologies Fze

P.O. Box: 120864

Sharjah, U.A.E

Tel: +971-6-5572900

Fax: +971-6-5572100