Contractor Control system

1. Contractor Control system Eugene Dabner

2. Douglas Colliery - contractor control system CONTRACTORS ASSET OR LIABILITY? Energy Coal / Ingwe Coal Corperation Energy Coal – Ingwe Collieries Ltd

3. Douglas Colliery - contractor control system SHORTCOMINGS IN PREVIOUS SYSTEM • “Long term” contractors utilised on various tasks in different areasofthe property. • Induction, medical and review once per year. • Unknown persons could easily be brought onto the property. • Once registered, used for any job as required. • Tasks not specified and Risk Assessments sometimes not applicable. • Approval and control of contractors vested at a relatively low levelof supervision. Energy Coal – Ingwe Collieries Ltd

4. Douglas Colliery - contractor control system SHORTCOMINGS IN PREVIOUS SYSTEM • “Short term” contractors often used in ad hoc situationsand over week-ends. • Employment criteria for short term contractors relatively basic. • “On the job” induction was only Health and Safety input before working. • “Emergency work” often used as an excuse for poor planning. Energy Coal – Ingwe Collieries Ltd

5. Douglas Colliery - contractor control system SHORTCOMINGS IN PREVIOUS SYSTEM • Recording of hours worked for legal and statistical purposes was difficult. • Control of quality before payment was poor. • Risk assessments not communicated to mine management or workers. • Controls as specified in risk assessments not adhered to. • Exit medicals often not done due to indefinite contract jobs. Energy Coal – Ingwe Collieries Ltd

6. Douglas Colliery - contractor control system 16 POINT CONTRACTOR CONTROL SYSTEM IMPLEMENTED • Booking form • Evaluation criteria • Registration process • Employee register • ID card control • Appointment of contractor • Appointment of sub-contractor • Induction checklist • Labour return • Risk assessment • Pre operational checklist • Permit to work • Operational checklist • Contractor equipment register • Completion checklist • Disciplinary action Energy Coal – Ingwe Collieries Ltd

7. GENERATE ORDER SHORT TERM LONG TERM Induction, registration & appointment Induction & Appointment Permit to work Permit to work Operational phase checks Operational phase checks Completion phase check Completion phase check Payment authorisation Payment authorisation Douglas Colliery - contractor control system Energy Coal – Ingwe Collieries Ltd

8. Douglas Colliery - contractor control system PERMIT TO WORK Key to the whole system - Summarises and confirms critical information • Scope of work • Risk assessment • Medical examinations • Training requirements • Appointments • Contractor equipment All information is confirmed and verified by three parties: • Contractor Company's Representative (manager) • Health and Safety Department • Responsible Mine Official Energy Coal – Ingwe Collieries Ltd

9. Douglas Colliery - contractor control system SYSTEM BENEFITS • All activities of contractors on site are authorised and documented. • Contractor registration requirements are reviewed at monthly intervals. • Contractor records are kept up to date. • Permit and supporting documents are kept on site. • Permit and supporting documents can be checked on site. • Risk assessments and individual employee knowledge can be checked • on site. • List of registered contractor companies communicated weekly. Energy Coal – Ingwe Collieries Ltd

10. Douglas Colliery - contractor control system EXPANSION OF THE PERMIT TO WORK CONCEPT Modified permit system has been introduced to mine employees working over week-ends • All week-end work is planned and authorised by the relevant Manager or Engineer. • Risk assessments for the jobs to be done are attached to the permission. • Persons required to do the jobs are identified. • Risk assessments are signed for by the persons doing the job. • If there is no risk assessment, it is done and documented before the jobcommences. • A record of all week-end work is kept and stand-bye personnel • check compliance. Energy Coal – Ingwe Collieries Ltd

11. Douglas Colliery - contractor control system SUMMARY OF DIFFERENCES Short term contractors Includes holders of Ingwe Passports Old system New system • Jobs of up to seven consecutive days can beauthorised after: • Safety Officer induction. • Medical declaration. • Risk assessment produced for the job. • Permit to work issued. • Jobs of less than three days’ durationcould be done after a short On The Jobinduction. • System often short-circuited in • “emergencies”. Energy Coal – Ingwe Collieries Ltd

12. Douglas Colliery - contractor control system SUMMARY OF DIFFERENCES Long term contractors Old system New system • Contractor registers at Safety Dept. for a • specific scope of work. • Risk assessments for specific job • attachedto permit to work. • Medical examination tailored to exposure. • Full induction at training centre. • Permit to work issued for specific work. • Permit valid for a period of one month. • All requirements reviewed monthly by line • and safety departments. • Contractor registered at Safety Dept. • Risk assessment handed in at • Safety Dept,scrutinised and approved. • Medically examined. • Full induction at training centre. • Entitled to work for one year. Energy Coal – Ingwe Collieries Ltd