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CAMPUS AUDITS

CAMPUS AUDITS. Presented by Amy Blassingame Lewisville ISD. Definition- Audit. Physical inspection of an asset with the intent to assess the current state of its value. Purpose of Our Organization. Network of Ideas/Brainstorming Shared Solutions to District Issues

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CAMPUS AUDITS

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  1. CAMPUS AUDITS Presented by Amy Blassingame Lewisville ISD

  2. Definition- Audit • Physical inspection of an asset with the intent to assess the current state of its value.

  3. Purpose of Our Organization • Network of Ideas/Brainstorming • Shared Solutions to District Issues • Ongoing Resource of IM Coordinators to Seek Out and Ask for Help

  4. Why Do We Audit? • Accountability

  5. Why Do We Audit? • Accountability • Organizational Stability

  6. Why Do We Audit? • Accountability • Organizational Stability • Morale

  7. WHO Do We Audit? • Criteria used to determine audits • EOY Paperwork from previous year

  8. WHO Do We Audit? • Criteria used to determine audits • EOY Paperwork from previous year • Instructional Material Coordinator • Are they new to the position • Do they attend meetings • Do they understand the process • Do they respond to requests for updates

  9. WHO Do We Audit? • Criteria used to determine audits • EOY Paperwork from previous year • Instructional Material Coordinator • Are they new to the position • Do they attend meetings • Do they understand the process • Do they respond to requests for updates • Requests for audits

  10. WHO Do We Audit? • Criteria used to determine audits • EOY Paperwork from previous year • Instructional Material Coordinator • Are they new to the position • Do they attend meetings • Do they understand the process • Do they respond to requests for updates • Requests for audits • Meet with our office staff to go over data and determine how many audits – and what campuses are priority

  11. Campus Notification Procedure

  12. Campus Notification Procedure • Call the IM Coordinator

  13. Campus Notification Procedure • Call the IM Coordinator • Follow up with an e-mail to IM Coordinator and Principal

  14. Be sure to… Copy Principal Send with High Importance Request a Return Receipt

  15. Confirm Audit Date • E-mail Confirming Date and Reviewing Procedures

  16. Audit Day Preperation • Textbooks – in one central location • Stacked 5 X 5 or 10 X 10

  17. Audit Day Preparation • Textbooks – in one central location • Stacked 5 X 5 or 10 X 10 • EOY Paperwork (counts) completed by IM Coordinator BEFORE we arrive

  18. Audit Day Preparation • Textbooks – in one central location • Stacked 5 X 5 or 10 X 10 • EOY Paperwork (counts) completed by IM Coordinator BEFORE we arrive • Air Conditioning – Fans

  19. Audit Day Procedures • Two auditors from our staff arrive at campus

  20. Audit Day Procedures • Two auditors from our staff arrive at campus • Meet with IM Coordinator before audit begins

  21. Audit Day Procedures • Two auditors from our staff arrive at campus • Meet with IM Coordinator before audit begins • 2 sets of Audit Paperwork (Counts) by our staff

  22. Audit Day Procedures • Two auditors from our staff arrive at campus • Meet with IM Coordinator before audit begins • 2 sets of Audit Paperwork (Counts) by our staff • Staff compares counts and tag discrepancies

  23. Audit Day Procedures • Two auditors from our staff arrive at campus • Meet with IM Coordinator before audit begins • 2 sets of Audit Paperwork (Counts) by our staff • Staff compares counts and tag discrepancies • Bring in IM Coordinator—compare countsand tag discrepancies

  24. INVOICE

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