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DOH PROCUREMENT

DOH PROCUREMENT . MANAGEMENT SYSTEM. DOH . PROCUREMENT . MANAGEMENT . SYSTEM . DOH PROCUREMENT MANAGEMENT SYSTEM. BACKGROUND. BASIS :. REPUBLIC ACT NO. 9184. GOVERNMENT PROCUREMENT REFORM ACT. ALL GOV’T PROCUREMENT ACTIVITIES. MODERNIZE. STANDARDIZE.

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DOH PROCUREMENT

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  1. DOH PROCUREMENT MANAGEMENT SYSTEM

  2. DOH PROCUREMENT MANAGEMENT SYSTEM

  3. DOH PROCUREMENT MANAGEMENT SYSTEM BACKGROUND BASIS : REPUBLIC ACT NO. 9184 GOVERNMENT PROCUREMENT REFORM ACT ALL GOV’T PROCUREMENT ACTIVITIES • MODERNIZE • STANDARDIZE • REGULATE GOOD GOVERNANCE SCOPE : GOP OR FOREIGN FUNDED • GOODS & RELATED SERVICES • INFRASTRUCTURE PROJECTS • CONSULTING SERVICES

  4. DOH PROCUREMENT MANAGEMENT SYSTEM BACKGROUND ANNUAL PROCUREMENT PLAN (APP) PLANNING PROCUREMENT DIVISION PURCHASE ORDERS & CONTRACTS SOURCING & ORDERING SUPPLIES & MATERIALS IN GOOD CONDITION RECEIPT & STORAGE MATERIALS MANAGEMENT DIVISION MEET END-USERS’ SUPPLY REQUIREMENTS DISTRIBUTION

  5. PLANNING

  6. DOH PROCUREMENT MANAGEMENT SYSTEM PLANNING PREPARATION OF ANNUAL PROCUREMENT PLAN (APP) OFFICES, PROJECTS, PROGRAMS WITHIN 3RD QTR PRECEDING YEAR ProcDiv/ COBAC Secretariat CONSOLIDATION OF APP INTO DOH APP Secretary of Health APPROVAL OF APP

  7. DOH PROCUREMENT MANAGEMENT SYSTEM PLANNING • REQ’D INFORMATION IN APP : • TYPE OF CONTRACT TO BE EMPLOYED • EXTENT/SIZE OF CONTRACT SCOPES/ PACKAGES • PROCUREMENT METHODS TO BE ADOPTED, INDICATING IF PROCUREMENT TASKS ARE OUTSOURCED • TIME SCHEDULE OF EACH PROCUREMENT ACTIVITY • BUDGET ALLOCATED FOR EACH • PROVISIONS FOR EMERGENCIES • MAY BE UPDATED AS NECESSARY • REQ’D FOR PROJECT IMPLEMENTATION

  8. DOH PROCUREMENT MANAGEMENT SYSTEM MODES OF PROCUREMENT LOCAL FUNDING (GOP) PRESCRIBED MODE COBAC PUBLIC BIDDING ALTERNATIVE MODES PER RA 9184: • LOCAL SHOPPING < 1 Million ProcDiv • LIMITED SOURCE BIDDING • DIRECT CONTRACTING > 1 Million COBAC • NEGOTIATED PROCUREMENT • REPEAT ORDER PURCHASE THRU PS-DBM ProcDiv/ COBAC Secreariat

  9. DOH PROCUREMENT MANAGEMENT SYSTEM MODES OF PROCUREMENT FOREIGN- ASSISTED PROJECTS (FAPs) : • INTERNATIONAL COMPETITIVE BIDDING COBAC • INTERNATIONAL SHOPPING • NATIONAL COMPETITIVE BIDDING COBAC or ProcDiv • NATIONAL SHOPPING • PURCHASE FROM INTERNATIONAL DONOR AGENCIES ProcDiv, End-user

  10. SOURCING & ORDERING

  11. DOH PROCUREMENT MANAGEMENT SYSTEM REQUISITION PROCESSING SUBMISSION OF APPROVED PURCHASE REQUEST W/ CLEARANCE & CAF End-user VERIFICATION OF PR AGAINST APP ProcDiv SELECTION OF PROCUREMENT MODE COBAC, ProcDiv, End-user

  12. GOP MODES

  13. DOH PROCUREMENT MANAGEMENT SYSTEM PUBLIC BIDDING PREPARATION OF INVITATION TO APPLY FOR ELIGIBILITY AND TO BID (IAEB) & BID DOCUMENTS ProcDiv, End-user PRE- PROCUREMENT CONFERENCE COBAC, ProcDiv, End-user REVIEW & APPROVAL OF IAEB & BID DOCUMENTS COBAC MINIMUM 14 C D ADVERTISEMENT 2 nationwide newspapers ProcDiv DOH Intranet ISSUANCE OF BID DOCUMENTS ProcDiv G-EPS/PS-DBM

  14. DOH PROCUREMENT MANAGEMENT SYSTEM PUBLIC BIDDING BID PREPARATION Bidders MIN - GOODS 15 C D PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG PREPARATION & ISSUANCE OF BID BULLETINS COBAC, ProcDiv MAX - INFRA > 100 M - 90 C D COBAC, ProcDiv, End-user, TWG & Observers BID OPENING (INCL. ELIGIBILITY CHECK)

  15. DOH PROCUREMENT MANAGEMENT SYSTEM PUBLIC BIDDING BID EVALUATION REPORT & POSTQUALIFICATION WITHIN 21 C D TWG COBAC, ProcDiv COBAC RESOLUTION WITHIN 10 C D APPROVAL & ISSUANCE OF NOTICE OF AWARD COBAC PO/CONTRACT PREPARATION & PROCESSING ProcDiv, Signatories, Others WITHIN 10 C D

  16. DOH PROCUREMENT MANAGEMENT SYSTEM PUBLIC BIDDING APPROVAL OF PO/CONTRACT MAXIMUM 15 C D Signatories MAXIMUM 7 C D SUBMISSION OF PERFORMANCE SECURITY Supplier ISSUANCE OF APPROVED PO/CONTRACT & NOTICE TO PROCEED WITHIN 2 CD ProcDiv FORWARD SERVED PO/CONTRACT TO MMD/ END-USER WITHIN 1 C D ProcDiv

  17. DOH PROCUREMENT MANAGEMENT SYSTEM PUBLIC BIDDING ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY GOODS INFRA CONSULTANCY 98 CD 126 CD 159 CD MINIMUM MAXIMUM 112 CD 201 CD 194 CD

  18. DOH PROCUREMENT MANAGEMENT SYSTEM LOCAL SHOPPING PREP’N OF REQUEST FOR QUOTATION DOCUMENTS ProcDiv REVIEW & APPROVAL OF RFQ DOCUMENTS ProcDiv DOH Intranet POSTING ProcDiv G-EPS/PS-DBM APPROX 5 C D ISSUANCE OF RFQ DOCUMENTS ProcDiv WITHIN 1 C D OPENING OF QUOTATIONS ProcDiv, End-user

  19. DOH PROCUREMENT MANAGEMENT SYSTEM LOCAL SHOPPING EVALUATION OF QUOTATIONS WITHIN 7 C D TWG NOTIFICATION OF AWARD ProcDiv PO/CONTRACT PREPARATION & PROCESSSING WITHIN 5 C D ProcDiv, Signatories, Others APPROVAL OF PO/CONTRACT MAXIMUM 3 C D Signatories

  20. DOH PROCUREMENT MANAGEMENT SYSTEM LOCAL SHOPPING APPROXIMATELY 24 CD WITHIN 2 CD ISSUANCE OF APPROVED PO/CONTRACT & NOTICE TO PROCEED ProcDiv FORWARD SERVED PO/CONTRACT TO MMD/ END-USER WITHIN 1 C D ProcDiv NEEDS AT LEAST 3 QUOTATIONS ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY

  21. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER GOP MODES • LIMITED SOURCE BIDDING COBAC • BIDDING THRU DIRECT INVITATION TO PRE-SELECTED SUPPLIERS • HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT COMPONENTS PREPARATION & APPROVAL OF INVITATION TO APPLY FOR ELIGBILITY AND TO BID & BID DOCUMENTS ProcDiv, COBAC, End-user PROCEEDS AS WITH USUAL BIDDING PROCESS SELECTION OF PROSPECTIVE BIDDERS COBAC, End-user ISSUANCE OF INVITATION FOR BIDS & BID DOCUMENTS TO SELECTED BIDDERS ProcDiv, End-user

  22. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER GOP MODES • DIRECT CONTRACTING ProcDiv • PRICE QUOTATION SECURED DIRECTLY FROM A SPECIFIC SUPPLIER • PROPRIETARY ITEMS (PATENTED OR COPYWRITED) OR FROM EXCLUSIVE DISTRIBUTORS • CRITICAL PLANT COMPONENTS SUBMISSION OF QUOTATION & CERTIFICATE OF EXCLUSIVE DISTRIBUTORSHIP PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING Supplier SUBMISSION OF CERTIFICATE OF NO SUBSTITUTE End-user

  23. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER GOP MODES • NEGOTIATED PROCUREMENT COBAC • 2 BID FAILURES • PURCHASE FROM ANOTHER GOV’T AGENCY • EMERGENCY SITUATIONS • TAKE-OVER OF CONTRACTS • ADJACENT TO ON-GOING INFRA PROJECT COBAC, End-user IDENTIFICATION OF SUPPLIER PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING SCHEDULING OF NEGOTIATION MEETING ProcDIv COBAC, ProcDiv, Supplier NEGOTIATION MEETING

  24. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER GOP MODES ProcDiv • REPEAT ORDER • MADE WITHIN 6 MONTHS • SAME PRICE • WILL NOT RESULT IN SPLITTING OF CONTRACT • NOT > 25% OF QUANTITY OF ORIGINAL PURCHASE PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING SUBMISSION OF UPDATED QUOTATION Supplier

  25. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER GOP MODES ProcDiv • PURCHASE THRU PS-DBM • COMMONLY USED ITEMS IN GOV’T AGENCIES AVAILABLE AT PS-DBM CATALOG • PAYMENT MADE IN ADVANCE VERIFICATION OF AVAILABILITY OF ITEMS ProcDiv PREPARATION & APPROVAL OF AGENCY PROCUREMENT REQUEST ProcDiv PREPARATION OF ADVANCE PAYMENT VOUCHER ProcDiv

  26. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER GOP MODES PROCESSING OF ADVANCE PAYMENT VOUCHER End-user, Others REMITTANCE OF PAYMENT TO PS-DBM ProcDiv

  27. FAP MODES

  28. DOH PROCUREMENT MANAGEMENT SYSTEM FAP MODES ADB WB (ECD) • INTERNATIONAL COMPETITIVE BIDDING (ICB) US$ 500,000 & ABOVE US$ 100,000 & ABOVE • INTERNATIONAL SHOPPING (IS) > US$ 100,000 TO 499,999 NOT APPLICABLE • NATIONAL COMPETITIVE BIDDING (NCB) > US$ 50,000 TO 99,999 NOT APPLICABLE UP TO US$ 50,000 UP TO US$ 100,000 • NATIONAL SHOPPING LOAN AGREEMENT PROVISIONS LOAN AGREEMENT PROVISIONS • PURCHASE FROM INTERNATIONAL DONOR AGENCIES

  29. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL COMPETITIVE BIDDING REVIEW & CONCURRENCE OF IAEB & BID DOCUMENTS, & PUBLICATION OF SPN AT INTERNATIONAL GAZETTES FUNDING BANK PREPARATION OF INVITATION FOR BIDS & BID DOCUMENTS Program/ End-user PRE- PROCUREMENT CONFERENCE COBAC, ProcDiv, End-user APPROX 7-14 CD REVIEW & CONCURRENCE OF IFB & BID DOCUMENTS, & PUBLICATION OF SPN AT INTERNATIONAL GAZETTES FUNDING BANK 14 CD 2 Nationwide Newspapers ADVERTISEMENT DOH Intranet ProcDiv G-EPS/PS-DBM

  30. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL COMPETITIVE BIDDING ISSUANCE OF BID DOCUMENTS ProcDiv BID PREPARATION Bidders PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG PREPARATION & ISSUANCE OF BID BULLETINS COBAC, ProcDiv

  31. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL COMPETITIVE BIDDING Funding Bank BANK CONCURRENCE COBAC, ProcDiv, End-user, TWG & Observers MAX 45 CD from the 1st day of Publication MAX 45 CD from the 1st day of Publication BID OPENING (INCL. ELIGIBILITY CHECK) BID EVALUATION & POSTQUALIFICATION WITHIN 21 C D TWG COBAC, ProcDiv WITHIN 5 C D COBAC RESOLUTION Funding Bank WITHIN 14 CD BANK CONCURRENCE ProcDiv, Signatories, Others APPROVAL & ISSUANCE OF NOTICE OF AWARD WITHIN 7 C D

  32. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL COMPETITIVE BIDDING Within 28 CD from receipt of NOA SUBMISSION OF PERFORMANCE SECURITY Supplier WITHIN 10 C D CONTRACT PREPARATION & PROCESSING LSD MAXIMUM 15 C D APPROVAL OF CONTRACT Signatories ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION WITHIN 1 CD ProcDiv

  33. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL COMPETITIVE BIDDING APPROXIMATELY 148 C D WITHIN 1 C D ISSUANCE OF CONTRACT & NOTICE TO PROCEED TO SUPPLIER ProcDiv FORWARD SERVED CONTRACT TO MMD/ END-USER WITHIN 1 C D ProcDiv ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY

  34. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL SHOPPING PREPARATION OF INVITATION FOR BIDS & BID DOCUMENTS Program/ End-user 14 C D 2 nationwide newspapers ADVERTISEMENT ProcDiv DOH Intranet G-EPS/PS-DBM ISSUANCE OF BID DOCUMENTS ProcDiv

  35. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL SHOPPING BID PREPARATION Bidders PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG PREPARATION & ISSUANCE OF BID BULLETINS COBAC, ProcDiv 30 CD from the 1st day of Publication to opening of bids 30 CD from the 1st day of Publication to opening of bids ProcDiv, End-user OPENING OF BIDS

  36. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL SHOPPING FUNDING BANK BANK CONCURRENCE WITHIN 7 C D EVALUATION OF BIDS TWG COBAC, ProcDiv COBAC RESOLUTION WITHIN 5 C D FUNDING BANK BANK CONCURRENCE WITHIN 14 C D ProcDiv, Signatories, Others APPROVAL & ISSUANCE OF NOTICE OF AWARD WITHIN 7 C D 28 CD from receipt of NOA 28 CD from receipt of NOA SUBMISSION OF PERFORMANCE SECURITY Supplier

  37. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL SHOPPING CONTRACT PREPARATION & PROCESSING WITHIN 10 C D LSD MAXIMUM 15 C D APPROVAL OF CONTRACT Signatories ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION WITHIN 1 CD ProcDiv ISSUANCE OF CONTRACT & NOTICE TO PROCEED TO SUPPLIER WITHIN 1 C D ProcDiv

  38. DOH PROCUREMENT MANAGEMENT SYSTEM INTERNATIONAL SHOPPING APPROXIMATELY 133 CD FORWARD SERVED PO/CONTRACT TO MMD/ END-USER WITHIN 1 C D ProcDiv ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY

  39. DOH PROCUREMENT MANAGEMENT SYSTEM FAPS NATIONAL MODES • NATIONAL COMPETITIVE BIDDING : • PROCESS SAME AS PUBLIC BIDDING EXCEPT OPEN TO FOREIGN BIDDERS • PROVISION FOR DOMESTIC PREFERENCE • BANK CONCURRENCE REQUIRED PRIOR TO AWARD • NATIONAL SHOPPING • PROCESS SAME AS LOCAL SHOPPING • BANK CONCURRENCE REQUIRED PRIOR TO AWARD

  40. RECEIPT, STORAGE & DISTRIBUTION

  41. DOH PROCUREMENT MANAGEMENT SYSTEM LOCAL PURCHASES DELIVERY OF GOODS PER PO REQUIREMENTS WITH COMPLETE DOCUMENTATION Supplier NOTICE TO COA OF DELIVERY MMD DOH Inspection Committee 3 WD INSPECTION OF GOODS SAMPLING OF GOODS NEEDING BFAD ANALYSIS BFAD Inspector TB DRUGS 10 W D OTHERS 15 WD BFAD TEST ANALYSIS BFAD

  42. DOH PROCUREMENT MANAGEMENT SYSTEM LOCAL PURCHASES PREPARATION OF ALLOCATION LIST FOR DELIVERED ITEMS End-user PREPARATION OF INVOICE RECEIPT AND BILL OF LADING MMD ISSUANCE OF ITEMS MMD SHIPPING OF GOODS PER ALLOCATION LIST Forwarder FOR SUPPLIES REQUISITION & ISSUE SLIP (RIS) FOR EQUIPMENT ACKNOWLEDGEMENT/INVOICE RECEIPT (AR/IR)

  43. DOH PROCUREMENT MANAGEMENT SYSTEM FOREIGN PURCHASES Bill Of Lading DELIVERY OF GOODS PER CONTRACT REQ’TS WITH COMPLETE DOCUMENTATION Commercial Invoice Supplier Packing List Computation Of Customs Duties PREPARATION/PROCESSING OF REQUEST FOR RELEASE OF SHIPMENT FROM CUSTOMS MMD RELEASE OF SHIPMENT FROM CUSTOMS DOH Broker DELIVERY OF GOODS TO DOH WAREHOUSE DOH Broker

  44. DOH PROCUREMENT MANAGEMENT SYSTEM FOREIGN PURCHASES NOTICE TO COA OF DELIVERY MMD DOH Inspection Committee INSPECTION OF GOODS SAMPLING OF GOODS NEEDING BFAD ANALYSIS BFAD Inspector BFAD TEST ANALYSIS BFAD DISTRIBUTION PROCESS SAME AS GOODS FROM LOCAL SUPPLIERS End-user, MMD, Forwarder

  45. DOH PROCUREMENT MANAGEMENT SYSTEM OTHER SOURCES • EMERGENCY PURCHASES • SAME PROCESS AS FOR LOCAL SUPPLIERS • AD HOC INSPECTION COMMITTEE MAY BE DESIGNATED • DONATIONS • ITEMS HANDLED ACCORDINGLY WITH SOURCE (LOCAL OR FOREIGN) • DOCUMENTS PERTINENT FOR FOREIGN DONATIONS TO BE COURSED THRU BIHC

  46. DOH THE END !!! PROCUREMENT MANAGEMENT SYSTEM

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