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WSCA/NASPO eProcurement eMarket Center and Cooperative Contract Overview John Utterback and Kate Offerdahl NASPO Midwest Region Meeting Des Moines, IA May 8, 2012. WSCA/NASPO eProcurement Cooperative Initiative .

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slide1

WSCA/NASPO eProcurement

eMarket Center and Cooperative Contract Overview

John Utterback and Kate Offerdahl

NASPO Midwest Region Meeting

Des Moines, IA

May 8, 2012

wsca naspo eprocurement cooperative initiative
WSCA/NASPO eProcurement Cooperative Initiative

WSCA/NASPO eProcurement Solutions and Services Master Cooperative Agreement

  • Comprehensive multi- state solicitation led by Colorado on behalf of WSCA/NASPO resulted in an award to SciQuest with Partners IBM and Binary Fountain.
      • 38 eProcurement related firms responded to the RFI
      • 17 States participated in the RFP solicitation
      • 15 eProcurement providers responded to the RFP
      • 9 States participated in the RFP evaluation
slide3

Business Objectives for the WSCA/NASPO eProcurement Cooperative Initiative

  • “The ultimate goal of this solicitation process is to identify a provider(or providers) with the capabilities and qualifications to assist the participating states in achieving the following business objectives:”
  • Improve the procurement costs of state government programs and services by achieving improved consolidation and leverage of spend for common purchases across the participating states and their higher education institutions, political subdivisions and other authorized entities.
  • Increase the efficiency and service levels of procurement services delivered to state government agencies by streamlining, automating and standardizing existing purchasing processes.
slide4

Business Objectives for the WSCA/NASPO eProcurement Cooperative Initiative

  • Improve planning, decision making, reporting and general data transparency by centralizing, standardizing and improving the accuracy and quality of procurement information across disparate state agencies and other institutions.
  • Achieve high quality relationships with suppliers of goods and services to state governments by developing a reputation for "being easy to do business with" and by supporting the development needs of small, diversity and disadvantaged businesses.
  • Utilize the resources made available by WSCA to overcome the barriers typically faced by individual states attempting to deploy eProcurement solutions and related services.
eprocurement solutions program highlights
eProcurement Solutions ProgramHighlights
  • WSCA/NASPO eProcurement Solutions and Services Cooperative Agreement provides a number of strategic and economic benefits to States and other Public Sector entities
    • This agreement leveraged the potential of multiple states and local governments to bring:
      • significant pricing opportunities
      • exceptional functionality.
      • opportunities for collaboration among states as they implement
    • SciQuest makes its complete suite of products available
key functional requirements for the eprocurement solution and available in the awarded contract
Key Functional Requirements for the eProcurement Solution and Available in the Awarded Contract
eprocurement solutions program highlights1
eProcurement Solutions ProgramHighlights

Objectives:

Provide resources and expertise to assist WSCA/NASPO member states in bringing eProcurement solutions and services into their operations through utilization of the WSCA/NASPO eProcurement Cooperative.

 Develop eProcurement Solution Project Managers Group to benefit implementations and collaborate on improvements in the solution.

Develop the partnership between WSCA/NASPO and SciQuest.

Utilize the success of the WSCA/NASPO eMarket Center as a powerful benefit and opportunity for program outreach efforts.

sciquest collaboration solutions
SciQuest Collaboration Solutions

Supplier

Information

Management

Spend &

Performance

Analysis

pCard Marketplace

t

Sourcing &

Contract Management

Simple purchasing from pre-negotiated contracts

SciQuest Supplier Network

Consortium

Shared contracts, catalogs and spend data

SciQuest Supplier Network

Settlement

Management

Complete Source-To-Settle Suite

Marketplace

&

eProcurement

Multi-Business Unit

  • Modular SaaS eProcurement solution spanning the full source-to-settle process from supplier management to settlement

Center-led with local autonomy

SciQuest Supplier Network

Inventory &

Supply Chain

Integration

sciquest source to settle solutions
SciQuest Source-To-Settle Solutions
  • ATTRACT, ON-BOARD AND MANAGE YOUR SUPPLIER
  • Total Supplier Manager
  • Supplier Diversity

COMPREHENSIVE MANAGED SUPPLIER NETWORK

Supplier Network

  • COMPETITIVELY SOURCE & NEGOTIATE CONTRACTS
  • Sourcing Director
  • Contract Management & Authoring
  • UNDERSTAND & MANAGE YOUR SPEND
  • Comprehensive In-Application Reports
  • SciQuest Client Partners
  • INCREASE CONTRACT COMPLIANCE & SAVINGS
  • Spend Director Enterprise
    • Multi-Business Unit
    • Consortium
    • pCard Marketplace
  • Requisition Manager
  • Order Manager
  • AUTOMATE INVOICE RECEIPT, MANAGEMENT & PAYMENT
  • Settlement Manager
  • INTEGRATE & TRACK INVENTORY
  • Supplies Manager
wsca naspo collaborative solution
WSCA/NASPO Collaborative Solution
  • WSCA / NASPO eMarket Center
  • All WSCA/NASPO Contracts
  • Hosted & Punch-out Catalogs
  • pCard Purchasing for all eligible Members
  • Roll-up Reports on Spend

WSCA/NASPO Contracts & Catalogs

Spend on WSCA/NASPO Contracts

  • Member State’s eProcurement Solution
  • Full Source-to –Settle or Collaborative Solution
  • Integrated with the State financial system
  • WSCA contracts & catalogs (inherited)
  • State specific contracts & catalogs
  • Roll-up Reports on Spend

State Contracts & Catalogs

Spend on State Contracts

State’s Polisubs eProcurement Solution

  • Easy pCard Purchasing from State eMarket Center
  • Specific Source-to-Settle Solution
  • State and WSCA/NASPO contacts & catalogs (inherited)
  • Polisubs leverage their own financial system
  • Polisub specific contracts and catalos
  • Roll-up Reports on Spend

Network

Supplier

Information

Management

Supplier

Information

Management

Spend &

Performance

Analysis

Spend &

Performance

Analysis

Sourcing &

Contract Management

Sourcing &

Contract Management

State pCardeMarket Center

Accounts Payable

Accounts Payable

Marketplace

&

eProcurement

Marketplace

&

eProcurement

HE Contracts & Catalogs

Inventory &

Supply Chain

Integration

Inventory &

Supply Chain

Integration

County Contracts & Catalogs

eprocurement program snapshot may 2012
eProcurement Program Snapshot May 2012

State Implementations

Cities, Counties, Higher Ed

midwest sciquest customers state higher ed
Midwest SciQuest Customers- State Higher Ed

Midwest SciQuest Customers- Higher Education

•Illinois- University of Illinois System

•Indiana- U of Indiana System, Ivy Tech State College System

•Iowa- University of Iowa,Iowa State University

•Kansas- University of Kansas System

•Michigan- University of Michigan System, Wayne State U

•Minnesota-University of Minnesota Twin Cities

•Missouri-University of Missouri System

•Nebraska- University of Nebraska System

•Ohio- Inter-University Council Purchasing Group – 9 Universities and Colleges

•South Dakota- SD University and State University System•Wisconsin- Wisconsin Technical College System

one eprocurement solution platform
One eProcurement Solution Platform

SciQuest On Demand Solutions are designed as a modular platform with seamless integration.

Implement modules at your own speed and priority.

As the total procurement solution or around your ERP core.

sciquest marketplace eprocurement
SciQuest Marketplace & eProcurement
  • Spend Director Enterprise
  • Requisition Manager
  • Order Manager
  • Business Intelligence
consortium community solution
Consortium Community Solution

A coalition of buying entities to coordinate purchases and leverage their collective buying power.

Shared Marketplace

Shared

Catalogs

Shared Contracts

Shared

Technology

Shared and Consolidated Reporting

Shared Services

coming up
Coming Up!

Education and Outreach Opportunities

  • eMarketCenter Webinars
  • eProcurement Solution Contract Webinars
  • Thought Leadership Webinars
  • Events / Association Conferences
    • NASPO Regional Meetings
    • NIGP Forum-August 16-22, Seattle
    • NASPO Annual Conference- Sept. 9-12 Louisville
for more information and assistance
For more information and assistance
  • Contact John Utterback- WSCA/NASPO eProcurement Services Consultant
    • Email- jutterback@amrms.com
    • Telephone- 303-772-1959
  • Patti Whitaker- SciQuest Business Development Director- Public Sector
    • Email- pwhitaker@sciquest.com
    • Telephone-919-306-6097
wsca naspo emarket center wnemc

WSCA/NASPO eMarket Center (WNeMC)

Kate Offerdahl

WSCA/NASPO Cooperative Development Team Analyst

slide19

WSCA/NASPO eMarket Center (WNeMC)

WSCA and NASPO together serving their members

WSCA eProcurement Solutions Contract

Colorado Master Price Agreement

eProcurement Steering Team

eProcurement Steering Team serves as managing directors of both WNeMC and eProcurement Solutions process

eProcurement Solutions Participating Addenda

managed by Colorado

eProcurement Steering Team

WSCA/NASPO eMarket Center (WNeMC)

(based on WSCA PA)

Paul StemblerProgamMgr

eProcurement Steering Team

T

H

E

G

R

E

A

T

W

A

L

L

Colorado PA

Oregon

PA

(Dianne/Jacquie)

Washington

PA

(Christine/Servando)

All NASPO members using a shared application to shop, buy, print & share common documents.

Purchases made with both pCard & Purchase order #’s issued from outside WNeMC

State PA

State PA

State PA

Adopting states installing modules to create state eProcurement applications – level of adoption will vary to meet state’s needs

WSCA/NAPSO Cooperative Contracts serve as a base for both WNeMC and eProcurement Solution Implementations

If you have questions, please contact Paul Stembler, WNeMC Program Manager at pstembler@amrms.com or 651-206-3858 (cell)

slide20

Suppliers

Colorado

Oregon

Powered

By

Utah

Nevada

WSCA / NASPO eMarketCenter Conceptual Overview

The WSCA/NASPO eMarketCenter is designed to electronically enable easier

access to WSCA Price Agreements by States with signed Participating Addenda.

Buyers

(States)

First

Implementers

Pilot

States

slide21

What is or will be in the eMarket Center?

  • All WSCA and NASPO cooperative contracts - a single, shared, uniform searching and buying experience
    • Contractor Enablement
      • Rolled out in phases- currently wrapping up phase one vendors and in beginning stages with phase two vendors
        • Order of contract enablement was based on total sales
      • The eMarket Center allows for several possible types of enablement
        • Lead Managed Catalog (No cost because does not require a license)
        • Ordering Instructions (No cost because does not require a license)
        • Hosted Catalog (license is required)
        • Punch-out (license is required)
        • Level 2 Punch-out (license is required)
      • Some contracts will be visible in the eMarket Center but will not have any functionality because of the nature of the contract
        • For example: Walk-In Building Supplies Contract (Utah) or Background Screening Services (Utah)
wsca naspo emarket center wave i supplier enablement status summary
WSCA/NASPO eMarket Center Wave ISupplier Enablement Status Summary

Wave I - 25 Total Suppliers – 76% Wave I Enabled (19)

11 Total

  • Xerox
  • Transource
  • Ace
  • CTL
  • Grace Global
  • Kyocera
  • Lexmark
  • Xiotech
  • NetApp
  • Quantam
  • Conserve
  • -A-Watt

7 Total

7 Total

  • Office Max
  • Staples
  • Coastwide Labs
  • Oracle
  • Ricoh
  • Metro Office
  • IBM
  • Howard
  • Dell
  • HP
  • Apple
  • Waxie
  • Mt Hood
  • Lenovo
  • EMC

Update on Phase I As of Vendors April 13

wave ii suppliers
Wave II Suppliers

Wave II Count = 36 Total Suppliers

  • WSCA Wireless Services
  • & Devices (Being Signed)
  • EXP – Oct 2017
  • AT&T
  • Sprint
  • T-Mobile
  • Verizon
  • Discount Cell
  • TESSCO
  • Facilities MRO
  • EXP – Feb 2014
  • 1 Yr with 3 Options
  • Fastenal
  • Grainger
  • MSC
  • Codale
  • Industrial Supply Company
  • North Coast Electric
  • Body Armor
  • EXP – July 2013
  • 1 Option
  • Mine Safety Appliances Company
  • US Armor, Inc.
  • Armor Shield USA, LLC
  • Point Blank Enterprises, Inc.
  • Safariland, LLC
  • Survival Armor, Inc.
  • CL/Armor Express
  • Protective Products Enterprises, Inc.
  • Sentry/GH Armor Systems
  • Diamondback Tactical, LLLP
  • Multi-Functional Devices
  • EXP- June 2012
  • 2(1) Options
  • Cannon
  • KIP America
  • Konica Minolta
  • Ricoh America
  • Sharp Electronics
  • Toshiba America
  • Xerox
  • Fire Suppression
  • EXP-Oct 2012
  • Simplex Grinell
  • Office Supplies
  • EXP –Jan 2013
  • Office Depot
  • Lab Supplies
  • EXP June 2013
  • 2(1) year options
  • Fisher
  • VWR

Computers

EXP August 2014

1.Fujitsu

2.Panasonic

3.Toshiba

23

slide24

What is or will be in the eMarket Center?

Contract Visibility to States

Contractors that have a signed PA with your state will only be visible by your users

The WNeMC Administrator will be regulating the visibility of each contractor

Authorized Users

State Coordinators have the ability to approve or deny each user

The State Coordinator will at this time assign each user with a purchasing limit if needed.

Each authorized user will have the ability to search, compare and order

Order made using a pCard or Purchase Order (issued from outside the eMarket Center)

what is or will be in the emarket center
What is or will be in the eMarket Center?
  • Single location for WSCA/NASPO essential documents
    • Solicitations, Master Price Agreements and Participating Addendums
  • Public Site
    • Will be a replica of the eMarket Center, but will only allow people to sign in as Guests and see everything except the prices.
  • Data Gathering
    • The eMarket Center will act like a portal for data gathering
      • Sci-Quest has partnered with Binary-Fountain to manage spend data
emarket center pcard process
eMarket Center pCard Process

User

Login

Shops

eMarket Center

pCard

Purchase

SQI

Orders

Supplier

Delivers

Settle and Pay Bank

vv

SQI

Issues

Order

Bank

Pays

Supplier

User Org Reconciles & Pays Bank

how to prepare for next steps of participation
How to prepare for next steps of Participation
  • Decide if your state will be purchasing a solution or not
    • If not your state will only be purchasing the state’s WSCA/NASPO contracts through the eMarket Center not state created contracts
  • State will execute an eMarket Center Participating Agreement
    • States that purchase the SciQuest Solution can access through their own ePro site.
  • State CPO will designate a State Coordinator
    • State Coordinator will be the state administrator in the eMarket Center
      • Approve or deny end users
      • Serves as the single point of contract for approved users and WNeMC Administrator for all state related issues
      • Provide all training necessary for approved users, ie. Train the trainer, snippets and written guides.
  • Roll out/Marketing to state and local entities to begin registering in the eMarket Center
    • This decision will be made on a state by state basis.
slide28

Current Typical State Involvement on Facilitating Cooperative Ordering

Contact MN they own the contract

State

Staff 1

3 separate local entities asking about how to purchase from computer contract

Go to MN’s PC Website and search for each vendor’s WSCA website to order

Go to WSCA website

State

Staff 2

Contact WSCA/NASPO Coop Dev Team

State

Staff 3

slide29

Future Typical State Involvement in eMarket Center

Already Registered User

3 separate local entities asking about how to purchase from computer contract

eMarket Center

--------------------

All WSCA/NASPO Coop Contracts can be searched and purchased from

State eMarket Center Coordinator

Questions

Questions and registration

Not Registered User

questions
Questions?

Kate Offerdahl

kofferdahl@amrms.com

Paul Stembler

pstembler@amrms.com