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Formatting Business Letters

Formatting Business Letters. Microsoft Word 2010 College Prep Tech class . Business letters carry two messages: . Tone and content Appearance. Block Letter Format. All parts typed at left margin Most widely used letter style. 8 Letter Parts. Letterhead stationery or sender’s address

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Formatting Business Letters

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  1. Formatting Business Letters Microsoft Word 2010 College Prep Tech class

  2. Business letters carry two messages: Tone and content Appearance

  3. Block Letter Format All parts typed at left margin Most widely used letter style

  4. 8 Letter Parts Letterhead stationery or sender’s address Dateline: after address or ½” below letterhead. Spell out month: October 31, 2012

  5. Inside address: complete address of the letter recipient 4 lines below dateline:Mr. Tom Jones (Title, first name last name)120 Fell Avenue (do not abbreviate)Ada, OH 44312 (City, ST zip)

  6. Salutation (or greeting):hit Enter twice after inside address; use a colon after the salutation for mixed punctuation: Dear Mr. Jones: (use title and last name)

  7. Body paragraphs

  8. 6. Complimentary Closing Enter twice after the last paragraph. Capitalize only the first letter of the closing: Sincerely yours, Writer’s name and title Begin 4 lines below complimentary closing – tap ENTER four times. Key name and title on 1 or 2 lines, balance Remove added space between the two lines

  9. 7. Enclosure Begin 1-3 line(s) below complimentary closing –

  10. 8. Typists Initials Only use if different from writer

  11. Different Types • Block • Modified Block • Semi-Block

  12. Parts of a Business Letter • Sender’s name • Date • Inside address • Salutation • Body • Closing • Enclosures • Typist Initials

  13. Font and Punctuation

  14. Writing to a Veteran • Ohio’s Veterans Homes • Kid’s Thank a Veteran • Stephen Colbert Entertains the Troops • Music

  15. 123 Winner's RoadNew Employee Town, PA 12345 March 16, 2001 Ernie English1234 Writing Lab LaneWrite City, IN 12345 Dear Mr. English: The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning. Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader's time. Sincerely, Lucy Letter Enclosures

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