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Introduction to grant writing

Introduction to grant writing. Dr. Teresa Gammill Ms. Sandy Williamson Assistant VP for Research Director, Research Fiscal Affairs September 19, 2013. Sources of Research Information. Idea First or Opportunity First?. Opportunity Find funding opportunity

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Introduction to grant writing

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  1. Introduction togrant writing Dr. Teresa Gammill Ms. Sandy Williamson Assistant VP for Research Director, Research Fiscal Affairs September 19, 2013

  2. Sources of Research Information

  3. Idea First or Opportunity First? • Opportunity • Find funding opportunity • Develop project in response to opportunity • Idea • Having an idea for a project • Find funding source to match idea OR “There is no grantsmanship that will turn a bad idea into a good one, but there are many ways to disguise a good one.” -William Raub, former deputy director, NIH 3

  4. Finding Funding Opportunities Agency web sites Electronic resources Contact with agencies and foundations Networking with colleagues Developing relationships with other institutions

  5. Finding foundation funding Identify companies in state and region that have foundations Identify foundations funding research presented at state, regional, and national meetings Search journals for research in your area funded by foundations The Foundation Center http://www.fdncenter.org

  6. Researching a foundation What is the mission of the foundation? What has the foundation funded previously? What are they interested in funding now? Are there geographic limitations? What is their normal level of funding?

  7. Researching a foundation Are proposals solicited? What is the submission process? How are funding decisions made? Who are the key contacts?

  8. Researching a foundation Contact the MSU Foundation Has the foundation funded anything at MSU? Is the foundation being solicited? What is the appropriate funding level? Does the MSU Foundation have a relationship with someone at the foundation?

  9. Next steps… Develop white paper. Brief description of proposed research Rationale Qualifications of proposal and research team Budget

  10. Local Funding Sources ORED Website External Funding Listings Grant Writing Newsletter Fuller Grant Updates

  11. ORED Funding 11 http://www.research.msstate.edu/rresources/externalfunding.php/

  12. ORED Funding 12 http://www.research.msstate.edu/rresources/externalfunding.php/

  13. ORED Funding 13 http://www.research.msstate.edu/rresources/externalfunding.php/

  14. Federal Sources • Forecast of Funding Opportunities • Department of Education • http://www.ed.gov • FirstGov • http://www.firstgov.gov • FirstGov for Nonprofits • http://www.firstgov.gov/Business/Nonprofit.shtml

  15. Federal Sources • Catalog of Federal Domestic Assistance • http://www.cfda.gov • Federal government procurement opportunities • http://www.fedbizopps.gov • Key government web sites • SciTechResources.gov • http://www.sciencecentral.com • The Grantmanship Center • Library of winning proposals • Daily Federal Register announcements • http://www.tgci.com

  16. Federal Sources Granting Agencies Grants.gov - http://grants.gov Electronic alerts Announcements in last seven days Grant writing resources

  17. Call for Proposals Different for different agencies and foundations • Request for Application (RFA)… USDA http://www.csrees.usda.gov/fo/agriculturalandfoodresearchinitiativeafri.cfm • Funding Opportunity Announcement (FOA)… NIH http://grants.nih.gov/grants/guide/rfa-files/RFA-HG-13-012.html • Program Solicitation (PS)… National Science Foundation http://nsf.gov/pubs/2013/nsf13587/nsf13587.htm http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=504708 • Broad Agency Announcement (BAA)… Army/Dept. of Defense http://www.grants.gov/view-opportunity.html?oppId=242253 17

  18. Call for Proposals Read and re-read solicitation CAREFULLY! Highlight important components Number Funded Cost Share

  19. RFP/FOA/BAA Information Purpose of program Priorities of program Eligibility requirements Funding mechanism Grant Contract Cooperative Agreement

  20. RFP/FOA/BAA Information • Cognizant Program Officer • Total funds available • Projected number of awards • Cost sharing requirements • Evaluation criteria for review process • Review process mechanism • Peer review • Agency review 20

  21. RFP/FOA/BAA Information • Preproposal/letter of intent • Required or suggested • Deadline • Deadline for proposal submission (local time?) • Submission process • Deadline for review completion • Sponsor’s award history • Who has received funding for what types of activities • Funding range 21

  22. Contact with Agency/Foundation “The number one factor that leads to funding of proposals is contact with the program officer.” Dr. Kathie Olsen, Former Deputy Director The National Science Foundation 22

  23. Contact with Agency • Contact appropriate program officer • Set time for telephone appointment or • Schedule a visit • Send copy of concept paper prior to appointment (no more than two pages) 23

  24. Contact with Agency • Listen carefully and take notes during the appointment. • Take only as much time as necessary (A program officer’s time is valuable.) 24

  25. Project Team Select project team carefully! Determine expertise needed Consider personalities Agree to roles early on

  26. Sponsored Programs • Contact Sponsored Programs administrators at the beginning of the proposal process. • RFP and submission deadline • Special rules and regulations, allowable costs • Internal approval sheet (IAS) • IAS should document departmental/unit distribution of F & A (Facilities & Administrative cost or indirect) and cost sharing commitments • Budget for preliminary review • Subcontracts • Final submission of proposal http://www.research.msstate.edu/rresources/seminar_12.php 26

  27. Regulatory Compliance Contact regulatory compliance to determine procedure for involving human subjects or animals in research. Approval is required with submission in most cases 118 Designation http://orc.msstate.edu/humansubjects/sops/develop_app.php

  28. Export Control • Contact Neil Lewis in the Research Security Office for information • Example: An issue when traveling to foreign country and taking a laptop • Can be an issue with doing collaborative research with other countries • Can be an issue when using foreign nationals including graduate students on projects 28

  29. The Proposal Determine content of proposal from RFP Typical proposal content Abstract/Project Summary Project description Qualifications of personnel Current and pending support Budget Budget explanation References

  30. Elements of an NSF Proposal Newer requirements: Data Management Plan Postdoctoral Mentoring Plan Responsible Conduct of Research (RCR) training

  31. Data Management Plan Resources NSF Data Management Plan FAQ http://www.nsf.gov/bfa/dias/policy/dmpfaqs.jsp Guide to DMP preparation for NSF proposals http://www.lib.berkeley.edu/CHEM/data/nsf/nsf_dmp.pdf Examples of DMPs http://www.dataone.org/data-management-planning http://rci.ucsd.edu/dmp/examples.html Templates for creating DMPs https://dmp.cdlib.org/

  32. Postdoc Mentoring Plan Resources NSF Grant Proposal Guide http://www.nsf.gov/pubs/policydocs/pappguide/nsf11001/gpg_2.jsp Guidelines for enhancing the postdoctoral experience http://www.faseb.org/portals/0/pdfs/opa/idp.pdf http://books.nap.edu/catalog.php?record_id=9831 http://www.grad.illinois.edu/sites/default/files/pdfs/postdocmentoringactivities.pdf Example http://research.ucmerced.edu/docs/Example%20Postdoctoral%20Researcher.doc Sample annual review http://www.faseb.org/LinkClick.aspx?fileticket=rMC0xG9JIH0%3d&tabid=433

  33. Responsible Conduct of Research Training in the Responsible Conduct of Research Ethics is required by federal funding agencies of project personnel who are being supported by the federal funding. Project personnel must choose and complete at least one of the training options to be a participating member of the funded project. CITI Credit Courses Supplemental Training + CITI http://www.research.msstate.edu/rconduct/

  34. The Proposal • Budget • Develop from project narrative. Do not include costs that do not directly benefit the completion of the statement of work. • Request funds allowed under various categories and in amounts required by the scope of work • Usually requires a budget for each year and a cumulative budget 34

  35. Example of Proposal Budget 35

  36. Example of Proposal Budget – Cont’d 36

  37. EXAMPLE OF PROPOSAL BUDGET –CONT’D

  38. Proposal Budget Continued - 9 month vs. 12 month - Raises • Fringe rates • “Student” workers during periods of non-enrollment • Tuition increases • Travel – include details. http://www.travel.msstate.edu/ • Equipment – items costing $5K or more • F&A rates • MTDC • http://spa.msstate.edu/ • Cost sharing budget

  39. Before Submitting • Get advice • Ask someone who has served on a review panel to assess the proposal • Have someone unfamiliar with the project to review the proposal • Proof carefully • Read and re-read 39

  40. Submitting the Proposal • Only Sponsored Programs Administration has the authority to submit the proposal on behalf of the university. • Communicate with SPA program administrator to determine deadline for submission to SPA. • Method of submission • Paper copies • Date - postmark or arrival • Number of copies • Include correct delivery address (not post office box) 40

  41. Submitting the Proposal Method of submission Electronic submission Register with agency well in advance of deadline Sponsored Programs must have access to submit Giving SPA access well in advance of deadline allows administrator to check budget, review allowable costs, review subcontracts, review checklist for missing items

  42. Submitting the Proposal Method of submission Electronic submission When proposal is completed, request that Sponsored Programs submit the proposal Call administrator and follow with e-mail request for written confirmation from PI that proposal is ready to be submitted

  43. What If You Are Funded? • Read the award letter carefully • Pay attention to requirements for continuation funding or renewal • Pay close attention to the terms and conditions related to re-budgeting and changes in effort • Conduct the project as closely to the stated proposal as possible. • Consult program officer about changes. • Produce - your reputation for future funding depends on it. 43

  44. What If You Are NOT Funded? • Do not be discouraged if not funded on the first submission • Study reviewers’ comments carefully • Consult with program officer • Resubmit after discussions with program officer about reviewers’ comments 44

  45. Questions? More Information: http://www.research.msstate.edu/

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