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Identifying Data Needs:. User-Producer Collaboration. Workshop on Household Surveys and Measurement of Labour Force with Focus on Informal Economy Maseru, Lesotho, 14-18 April 2008. Overview. Introduction Benefits of user-producer collaboration Scope of user-producer collaboration

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identifying data needs

Identifying Data Needs:

User-Producer Collaboration

Workshop on Household Surveys and Measurement of Labour Force with Focus on Informal Economy

Maseru, Lesotho, 14-18 April 2008

  • Introduction
  • Benefits of user-producer collaboration
  • Scope of user-producer collaboration
  • Identifying key users
  • Bringing producers to the table
  • Collaboration arrangements
  • Challenges
  • Current practices among SADC countries
  • Concluding remarks
  • Discussion points

Common problems faced by data producers

  • Scope of data collection often pre-determined with limited data needs assessment
  • Wealth of data collected but relevance is limited or little understood by users
  • Data collected but not tabulated to address specific needs
  • Limited resources to conduct extensive data analysis
  • Dissemination strategies reach selected audiences
  • Lack of awareness by users about data availability
  • Data collected not fully utilized
benefits of user producer collaboration
Benefits of user-producer collaboration
  • Identify and prioritize key issues and data needs
  • Identify relevant policy documents
  • Improve relevance of data collected
  • Identify strengths and weaknesses of data
  • Improve quality of data collected
  • Improve relevance and quality of statistical publications and other products
  • Improve users’ understanding of data collected
  • Develop more realistic expectations among users
  • Improve use of data in the design, monitoring and assessment of policies and programmes
  • Promote partnerships for data analysis
scope of user producer collaboration
Scope of user-producer collaboration

Effective user-producer collaboration requires

  • Continuous two-way collaboration throughout data production process
    • Understand users’ needs
    • Learn to communicate in the language of users
    • Bring statistics to different technical levels
    • Make producers’ constraints known
    • Respond to and appreciate feedback
scope of user producer collaboration6
Scope of user-producer collaboration

Concepts and















Feedback on




Data production process

identify key users




Workers’ advocates

Women’s advocates

Programme designers

Policy and decision makers


International organizations, development partners, bilateral aid agencies


Women’s machineries


Research centers

Non-governmental organizations

National, sub-national associations

Regional networks

Private corporations

Regional and international organizations

Trainings, conferences

Identify key users



know your users
Know your users


Aware of gender issues

Not aware of gender issues

Trained in


Not trained in


Trained in


Not trained in


  • Understand their needs and requirements
  • Appreciate their special skills and potentials
  • Determine how best to capitalize on those skills
develop a strong user network
Develop a strong user network
  • Develop and maintain list of data users and organize them by:
    • Geographic location, organization type, main interests, strengths
  • Keep users abreast of developments
  • Keep log of user requests
  • Set up clear and efficient system for users to contact your office
bringing producers to the table
Bringing producers to the table
  • Maximize in-house knowledge and resources
  • Strengthen collaboration across units and institutions involved in production of official statistics
  • Increase synergies between work-plans and programmes
  • Increase awareness of strengths, resources available, and constraints
  • Develop coherent information infrastructure
bringing producers to the table11



National accounts




National accountants

Information custodians

Administrative data

Business registers

National statistical offices



Bringing producers to the table



Consider those inside and outside your unit within your institution and in other institutions

collaboration arrangements
Collaboration arrangements
  • Informal discussions
  • Individual consultations
  • Request for comments, feedback on draft materials
  • Technical workshops, seminars
    • Data analysis
    • Report Drafting
  • Meetings of consultative/advisory committees
  • Dissemination workshops
  • Establishment of a statistics user-producer association

Key: keep continuous communication with a diverse user base through multiple channels

  • Managing the wide range of users
  • Reconciling different interests and purposes
  • Responding to varying levels of understanding of technical issues and gender awareness
  • Meeting diversity of needs
  • Time/scheduling conflicts
  • Institutionalizing the process
current practices among sadc countries
Current practices among SADC countries

Has your NSO identified key labour issues and gender issues in the labour market for which statistics are needed that you are currently working on?

current practices among sadc countries15
Current practices among SADC countries

Is there a focal point, unit, desk, or advisory, steering, or working group on gender statistics in your NSO?

current practices among sadc countries16
Current practices among SADC countries

User-producer collaboration to identify key issues in labour market or gender issues in labour market for which data are needed.

current practices among sadc countries19
Current practices among SADC countries

Degree of interaction with National Women’s Machinery

current practices among sadc countries20
Current practices among SADC countries

Collaboration with other institutions

current practices among sadc countries21
Current practices among SADC countries


  • Some degree of collaboration with users, but
  • Scope of interaction is limited to specific activities
  • Focuses primarily in questionnaire review, data dissemination and data requests
  • Limited on-going communication to identify issues and improve overall production process
  • Interaction is primarily with key producers of statistics and planners, but
  • Limited interaction with researchers and academic institutions
  • Poor interaction with main gender stakeholders
    • Gender statistics units/group in-house
    • National Women’s Machineries
concluding remarks
Concluding Remarks
  • Institutionalizing user-producer collaboration is central to improve the relevance and quality of official statistics
  • Engaging gender stakeholders in-house and externally is central to improving understanding of gender issues and quality of data
  • Collaboration needs to be bi-directional, we all have something to give and learn
  • It is part of the planning process to improve efficiency and effectiveness of the national statistical infrastructure
reflection points
Reflection Points
  • How can we improve user-producer dialogue?
  • How can we extend our network of producers and users? Who are we not yet talking to?
  • How can we reach out and establish contact?
  • What can we learn from users?
  • What challenges do we expect?