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Directors Meeting Thursday, October 6. Open in notes view to read meeting minutes. To review minutes from this meeting, open this PowerPoint so that you can view the notes section. . Thursday’s Agenda. ECEAP Outcomes Program Spotlights – Policy Council Program Reviews

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slide1

Directors Meeting

Thursday, October 6

Open in notes view to read meeting minutes

thursday s agenda
Thursday’s Agenda
  • ECEAP Outcomes
  • Program Spotlights – Policy Council
  • Program Reviews
  • DEL Updates: Outreach packet, food code revision, CACFP update, Early Learning and Development Guidelines
  • Statewide Access to ECEAP
  • SB 6759 – Early Learning Technical Workgroup
  • 5:30-7:30 Celebrate!
the state budget
The State Budget
  • Forecast $1.4 billion shortfall this year
  • Special session begins November 28
  • DEL 10% cut does not impact ECEAP services
eceap outcomes
ECEAP Outcomes
  • Past
    • 2010-11 Outcomes
  • Present
    • Plan for 2011-12
  • Future
    • RFP for statewide assessment
eceap 2010 11 outcomes
ECEAP 2010-11 Outcomes
  • Waiting list 1,416 4-year-olds 2,925 3-year-olds
  • Unserved

18,600 children

  • 8,024 slots

9,137 served

13.9% turnover

slide9

Lead Teacher Qualifications

PDP = Professional Development Plan

slide10

Lead Teacher Education Levels

87% of ECEAP lead teachers have degrees.

81% have degrees with 30 ECE credits.

eceap child demographics
ECEAP Child Demographics
  • Poverty:

64% are at or below 80% of the federal poverty guidelines ($14,648 for a family of 3).

  • Home language:

34% speak a home language other than English.

  • Parent Education:

37% of parents have less than a high school diploma or GED.

  • IEPs:

6% of children came in with an IEP.

9% are on IEPs some time during the school year.

eceap health outcomes
ECEAP Health Outcomes
  • Well-child exams:

39% are behind on well-child exams at enrollment.

96% up-to-date by the end of the year.

5.4% had medical treatment as a result.

  • Dental screenings

45% are behind on dental screenings at enrollment.

92% up-to-date by the end of the year.

17% had treatment as a result.

  • Mental health consultations: 6%
  • Vision care as result of screening - 3.5%
  • Hearing follow-up as a result of screening - 1.4%
eceap outcomes reporting 2011 12
ECEAP Outcomes Reporting 2011-12
  • DueJune 15 –

End-of-year data report

  • DEL collects directly from vendors:
    • e-DECA
    • Teaching Strategies GOLD online
  • Family outcomes optional
slide20

Family Connections

  • Whole Child Assessment
  • Early Learning Collaboration

www.k12.wa.us/WaKIDS

slide21

2010-11: WaKIDS piloted

  • 2011 Session: Legislature passed Senate Bill 5427
  • 2011-12: WaKIDS is optional for state-funded full-day kindergarten classrooms
  • 2012-13: WaKIDS mandatory for state-funded full-day kindergarten classrooms

www.k12.wa.us/WaKIDS

eceap outcomes for the future
ECEAP Outcomes for the Future
  • RFP to choose a statewide multi-domain child assessment
  • Decision in early December
  • Phase in 2012-13
giveaways
Giveaways

Thank you to PSESD for donating the following iems:

Second Step kits (used but complete)

Talking About Touching kits

Paper DECA forms (for parents)

program spotlights
Program Spotlights
  • City of Seattle DVD
  • NEWESD 101 Supporting policy council in rural areas
eceap program reviews
ECEAP Program Reviews
  • What we learned from reviews in 2010 and 2011
  • 2011-12 program review models
strengths
Strengths
  • A: Administration:
    • Community partnerships and self assessment
  • B: Eligibility and Enrollment
    • Enrollment and attendance
  • C: Human Resources
    • Staff roles and competence
strengths27
Strengths
  • D: Health, Safety and Nutrition
    • Health records, exams and screenings
  • E: Early Childhood Education
    • Service delivery, kindergarten transition, developmental screenings and referrals
  • F: Family Partnerships
    • Family support principles, resources and referrals, parent involvement and parent education
areas for growth
Areas for growth
  • A – Administration:
    • Health advisory committee and subcontracting
  • B – Eligibility, Recruitment, Prioritization, Enrollment and Attendance
    • Verifying eligibility
  • C – Human Resources
    • Professional development plans and dietitian
areas for growth29
Areas for growth
  • D – Health Safety and Nutrition
    • Health coordination services, infectious disease prevention, meals and snacks, and safe facilities
  • E – Early Childhood Education
    • Environment, daily routine, curriculum planning, adult-child interactions, child guidance, observation, assessment and individualization, parent-teacher conferences
  • F – Family Partnerships
    • Family support services
new program review models
New Program Review Models
  • Two new models
  • On-site program reviews
    • Nine contractors
  • Documentation reviews
    • Six contractors
slide31

On-Site Program Reviews

  • ESD 114
  • Granger School District
  • Olympic Community Action Program
  • Centralia College
  • ESD 112
  • City of Seattle
  • Manson School District
  • EPIC
  • Selah School District
slide32

On-Site Program Reviews

  • At DEL:
    • Program Overview Meeting
    • Management Team Interview
    • Phone interviews with professionals if not on staff
    • Document Checklist
  • On site:
    • Classroom Observation
    • Classroom Documentation Review
    • Child and Family File Review
    • Parent Interviews
slide33

Documentation Reviews

  • Kittitas County Head Start/ECEAP
  • Lewis Clark Early Childhood Program
  • Dayton School District
  • Skagit Valley College
  • South Bend School District
  • Opportunity Council
slide34

Documentation Reviews

  • Documentation to DEL office by Dec. 19
  • Policies, procedures emailed
  • Child and family information sent through a secure, password-protected system
    • Meeting minutes
    • Curriculum plans
    • Individualization
    • Parent-teacher conference discussion
    • Family support contact discussion
    • Health coordination
  • No need to redact sensitive information
eceap outreach packet www del wa gov eceap
ECEAP Outreach Packetwww.del.wa.gov/eceap
  • Ideas
  • Tips for publicizing
  • Press release
  • Letter to editor
  • ECEAP fast facts
  • Intro to ECEAP PowerPoint
  • The new ECEAP logo
  • Washington Early Learning Communications Toolkit
food code revision www doh wa gov ehp food rulerevision htm
Food Code Revisionwww.doh.wa.gov/ehp/food/rulerevision.htm
  • New preschool section
  • Stakeholder reviews and public hearings
  • Effective December 2012
  • DEL will keep ECEAP contractors informed
slide38

Food Code for Preschools

  • Definition of preschool
  • Exempt from parts of “restaurant” code if:
    • Only serve enrolled children
    • Serve foods immediately after preparation
    • Consume or discard hot foods daily.
  • The local health departments may:
    • Limit food preparation steps
    • Prohibit some menu items
    • Restrict food operations if facility is inadequate
slide39

CACFP and ECEAP/Head Start

  • All ECEAP/Head Start children quality for free meals.
  • New: Changes to study month guidance
  • Contact your CACFP Specialist: www.k12.wa.us/ChildNutrition/Programs/CACFP/Specialists.aspx
early learning guidelines
Early Learning Guidelines

The Benchmarks are becoming

the Early Learning and Development Guidelines

  • Goal for the Guidelines
  • Outreach on the draft Guidelines is underway
  • Final release December 2011
access to eceap head start
Access to ECEAP & Head Start
  • Recent slot increases
    • Baby steps to equalize access

statewide

  • Saturation study methodology
    • County level, than school district
    • Share of state’s children in poverty: share of state’s ECEAP and Head Start
  • Some slots will move between contractors in late fall
saturation study
Saturation Study
  • Slot counts
  • Poverty statistics
  • First-graders on free lunch
  • To be updated Fall 2011
sb 6759 early learning technical workgroup
SB 6759 Early Learning Technical Workgroup
  • Develop a comprehensive plan for a voluntary program of early learning
  • Examine opportunities and barriers for at least two options:
    • Basic education
    • Entitlement
  • Address eligible children, eligible providers, hours, teacher qualifications, transportation, performance measures, governance, funding, timeline and role of ECEAP
recommendations in part
Recommendations (in part)
  • Managed by DEL
  • Mixed delivery system
  • 3- and 4-year-olds
  • 450 classroom hours a year
  • Maximum 18 children per class, 1:9 ratio
  • Mixed-income families, phasing in universal access
  • Family and health supports as needed by families
  • Starting in elementary school catchment areas with full-day kindergarten
  • Eventually, universally available to families who choose to participate.
recommendations continued
Recommendations (continued)
  • At scale: 62% of the state’s 4-year-olds, 33% of the state’s 3-year-olds.
  • Graduated allocations for slots, by income levels
    • ~$6,000 to $9,700
    • Copays beginning at 250% FPL
    • Additional funding for IEPs and ELLs
  • Recommending $5 million first phase in 2014-15.
    • 936 children - 52 classes of 18 – mixed income
    • Half are ECEAP conversion slots
    • Some facility and start up costs
early learning technical workgroup
Early Learning Technical Workgroup
  • Universal assessments:
    • Child assessment
    • Environment assessment (such as ECERS)
    • Teacher-child interactions assessment (such as CLASS)
  • Program evaluation compares:
    • ECEAP and with children who don’t participate
    • Results for children with AA and BA teachers
    • Results for children by income and other characteristics
    • One and two years of participation
slide47

Director’s Meeting

Friday, October 7

Welcome!

friday s agenda
Friday’s Agenda
  • Rep. Roger Goodman
    • Future visions for state prekindergarten
  • Steering Committee Elections
  • ELMS
  • DEL Updates
    • Race to the Top grant
    • CCDF funding
    • Recruitment/DSHS confidential contact information
rep roger goodman
Rep. Roger Goodman
  • Visions
  • for state
  • prekindergarten
steering committee check in
Steering Committee check-in
  • Purpose of Steering Committee
  • Introductions
  • Correct the roster (names, contact info, role)
  • Review how your branch communicates
  • Select representatives & alternate for this year
elms early learning management system
ELMSEarly Learning Management System
  • Web-based
  • Easier to navigate
  • Easy to query for reports
  • Connected to the state P-20 data warehouse
  • First phase ready July 1, 2012
  • Informed by focus group volunteers
  • Better data for contractors, DEL, policymakers and researchers.
slide52
ELMS
  • Streamline work for DEL staff and contractors
    • Replaces end-of-year DEL survey with child exit questions
    • Replaces funding renewal application
    • Replaces staff update forms with direct data entry
    • Maintained in DEL, for quicker fixes
  • More users
    • Controlled by contractors’ ELMS administrators
    • Reduce waiting for paper copies – quicker access to data
    • Can instantly review data entered by subcontractors or sites
elms sections
ELMS sections
  • Contractor & subcontractor information
  • Site and class information
  • Child information eligibility, enrollment, outcomes
  • Reports
  • Staff qualifications (later)
  • Administration
elms technology survey results
ELMSTechnology Survey Results
  • 26 of 40 contractors completed the survey
  • 87% of contractors use Windows desktop or laptop
  • 13% of contractors use Mac desktop or laptop
  • Operating Systems:
    • 35% use Windows 7
    • 11% use Windows Vista
    • 46% use Windows XP
    • 8% use Mac Tiger or Mac Snow Leopard
elms technology survey results55
ELMSTechnology Survey Results
  • Internet Connection – 99% use high speed internet to connect to the web.
  • Web Browsers:
    • 27% use Internet Explorer 9
    • 40% use Internet Explorer older version
    • 17% use Firefox 5
    • 10% use Firefox older version
    • 4% use Safari
    • 2% use Google Chrome
elms technology survey results56
ELMSTechnology Survey Results
  • IT Support
    • 78% have dedicated IT support
    • 12% use more knowledgeable staff to help others
  • Network Access – Administrative Staff
    • 90% access network through own computer
    • 6% share computer to access internet
    • 4% use own computer to access internet
  • Network Access – Direct Service Staff
    • 60% access network through own computer
    • 40% share computer to access internet
elms technology survey results57
ELMSTechnology Survey Results
  • Computer Literacy – Administrative Staff
    • 20% have limited skills
    • 70% have average skills
    • 10% are power users
  • Computer Literacy – Direct Service Staff
    • 30% have limited skills
    • 60% have average skills
    • 10% are power users
elms child record
ELMSChild Record
  • Expanded from EMS
  • Wizards – like Turbo Tax
  • Easier to comply

What’s new:

  • Pre-screen & full application
  • Verification of eligibility documents
  • Definitions for each type of income
  • Prioritized waiting list of eligible children
  • Health follow-ups
  • Conference and family support hours
elms prioritizing eligible children
ELMSPrioritizing Eligible Children

35 points if 4 years old on August 31

0 to 25 points for other factors

  • Each section has caps
  • Whole chart caps at 100 points
  • A 3-year-old can receive a maximum of 90 points

0 to 65 points for income, foster, homeless, returning

race to the top early learning challenge rtt elc
Race to the Top – Early Learning Challenge (RTT-ELC)
  • Competitive grant for school readiness and success
  • Up to $60 million over four years
  • System building, not new programs
rtt elc washington s priorities
RTT-ELC: Washington’s Priorities
  • QRIS system that includes all licensed child care, Head Start and ECEAP by 2015*; clear professional development standards
  • Use of WaKIDS to inform instruction; reach all schools by 2014-15 school year*
  • Strengthen our P-20 data system to inform decision making at all levels
  • Use of Early Learning Guidelines in our work with children
  • Support early learning professionals with a registry that tracks and incentivizes increased training and education
slide63
QRIS
  • Quality rating standards have been updated
  • DEL partners with the University of Washington
  • Crosswalks of QRIS, Head Start and ECEAP
  • Early adopter program year is under way!
    • 62 facilities in Clark, Kitsap, Seattle, Yakima and Spokane
  • Rebranding QRIS – mid-November
2011 13 ccdf funding
2011-13 CCDF Funding
  • $1.128 million of ECEAP funds per year
  • For 165 slots
  • For children with child care subsidies
    • Regardless of where they receive the subsidy
    • To increase their quality of care in full or part day settings
  • CCDF co-pay is waived
  • DEL will do federal reporting
  • Contract amendments in February
  • Impacts federal match
dshs confidential contact information
DSHS confidential contact information

DEL provides contact information for DSHS clients

who may be eligible for ECEAP.

  • New agreement coming this fall
    • No end date
    • Same for ECEAP & Head Start
  • Steps
    • Return agreement by December 31
    • Send request by February 1, with zip codes and ages
    • Staff who have access sign the non-disclosure form
    • DEL ECEAP and Head Start Collaboration staff send you the data CD, by March 15
    • Plan to destroy data after use
slide66

Reminders

  • Directors webinars
  • 10 a.m.
    • February 3
    • & May 4
  • DEL move
  • Evaluations
  • Travel forms