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Employee Profile

Employee Profile. An XE Experience BUGMI September 25, 2015. Agenda. About Lansing Community College Early Adopter System Preparation Create a Plan Configure and Test Go Live Responses Lessons Learned Summary Q & A. About LCC . Located in Lansing Michigan

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Employee Profile

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  1. Employee Profile An XE Experience BUGMI September 25, 2015

  2. Agenda • About Lansing Community College • Early Adopter • System Preparation • Create a Plan • Configure and Test • Go Live • Responses • Lessons Learned • Summary • Q & A

  3. About LCC • Located in Lansing Michigan • Third largest community college in Michigan • Approximately 15,000 students • Approximately 2,000 faculty and staff • 5 locations

  4. About LCC • Banner • Student • HR/Payroll • Finance • Financial Aid • Argos is our preferred reporting tool • UC4 is the preferred tool to run and schedule scripts

  5. Early Adopter • Early Adopter Benefits • Conference calls hosted by ellucian with other early adopters • Learn from each others experiences • Discuss ideas • Be a voice to discuss and submit ideas • Receive the up-to-date information • Support from ellucian

  6. XE Experience

  7. XE Experience: System • Prepare • System • Early preparations • BEIS July 2011 • CAS and Luminis July 2012 • DBEU March 2013 • Began work on XE modules • Employee Profile, Student Advisor, & Faculty Grade Entry March 2013-April 2015 • Moved XE modules to production April 2015 • Configured and tested Employee Profile over the summer 2015 • Implemented in production September 2015

  8. XE Experience: Create a Plan • Create a plan • Contact ellucian • Employee Profile plan • References • Reach out to early adopters • Approach • Issues they encountered • How they configured and why • Employee feedback • Lessons learned

  9. XE Experience: Create a Plan • Create a plan

  10. XE Experience: Create a Plan • Create a plan System Configurations Functional Configurations

  11. XE Experience: Configure & Test • Configure, Test , & Repeat

  12. XE Experience: Configure & Test • Configure, Test , & Repeat

  13. XE Experience: Configure & Test • Configure, Test , & Repeat

  14. XE Experience: Configure & Test • Configure, Test , & Repeat

  15. XE Experience: Configure & Test • Configure, Test , & Repeat

  16. XE Experience: Configure & Test • Configure, Test , & Repeat

  17. XE Experience: Configure & Test • Configure and test. Repeat as needed. • Configure, Test , & Repeat

  18. XE Experience: Configure & Test • Configure, Test , & Repeat

  19. XE Experience: Configure & Test • Configure, Test , & Repeat

  20. XE Experience: Configure & Test • Configure, Test , & Repeat

  21. XE Experience: Configure & Test • Configure, Test , & Repeat

  22. XE Experience: Configure & Test • Configure, Test , & Repeat • Testing • Create a detailed step-by-step test plan and expectations • Identify different employee types to test with: • Different Employee Classes • Supervisors with multiple direct reports • Faculty and Staff with multiple positions • Faculty and Staff with different leave options • Use different browsers • Monitor performance • Links between Employee Profile and cascade user interface

  23. XE Experience: Go Live • Go Live • Pilot • Soft launch • Move configurations to production • Select a variety of faculty and staff • Communicate • Invitation to participate • Share a direct link • Request feedback with target date • Use feedback to build help documentation and announcement

  24. XE Experience: Go Live • Go Live • Official Go-Live • Develop an announcement strategy • Where should announcements be placed • Time the announcement • Supporting documents (help or FAQ) • Move Employee Profile link to portal • Complete linking between Employee Profile and cascade user interface

  25. XE Experience: Responses • Overall Positive Comments: • “Love the layout of the dashboard!” • “It looked clean, easy-to-navigate and user-friendly” • “It looks good. I like the layout. It is easy to read and find what information I was looking for on the dashboard.”

  26. XE Experience: Responses • Constructive Responses: • Should the Tools button be empty? • Accessing the printable pay statements takes longer for payroll. • Payroll would like to keep the ability to print pay statements on 1-page • Enter Time and Request Time Off go to the same page

  27. XE Experience: Lesson’s Learned • My timeline kept moving. • Test My Team for employees who have multiple positions and direct reports. • Discovered a defect on My Team for leave method by job. • Job Summary sorts transactions by Personnel Date instead of Effective Date • Print Friendly pay statement was a challenge for us. • Test logo on the timeout and logout pages. • Consider where Employee Profile links will be placed earlier in the process.

  28. XE Experience: Summary • Being an early adopter is a positive and beneficial experience • There are many configurations • Coordination with system support is needed to configure • Develop a good testing plan and strategy • Recommend a pilot phase • Overall it is a good experience

  29. Questions & Answers

  30. Thank you! Stephanie Boledovich fournis1@star.lcc.edu

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