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Arkansas Comprehensive School Improvement Plan (ACSIP) Monitoring. Arkansas Department of Education Division of Academic Accountability. Overview of the Presentation. Act 807 & ESEA Purpose Protocol On-site monitoring Monitoring Guide Review. ACT 807.

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arkansas comprehensive school improvement plan acsip monitoring

Arkansas Comprehensive School Improvement Plan (ACSIP) Monitoring

Arkansas Department of Education

Division of Academic Accountability

overview of the presentation
Overview of the Presentation
  • Act 807 & ESEA
  • Purpose
  • Protocol
  • On-site monitoring
  • Monitoring Guide Review
act 807
ACT 807

State of Arkansas - 86th General Assembly

Regular Session, 2007

To expand monitoring and implementation of school improvement plans (i.e., ACSIP) by the Department of Education.

purpose of act 807
Purpose of ACT 807

State of Arkansas - 86th General Assembly

Regular Session, 2007

  • To monitor the use of “Instructional Facilitators”
  • To ensure statutory compliance
  • To Provide technical assistance
monitoring purpose
Monitoring Purpose

The Department will periodically monitor each LEA (district) and selected schools to determine if the district is in compliance regarding the implementation of ACSIP. A team of monitors shall conduct a site visit to:

monitoring purpose continued
Monitoring Purpose(continued)
  • Determine whether the evaluation conducted by the public school/LEA was conducted properly;
  • Assess the areas in which the school or LEA needs to revise its plan;
  • Review the school/LEA’s performance during the preceding two years, including the documented academic performance of its students;
  • Review the use of public school funding under the Public School Funding Act of 2003, Ark. Code §§6-20-2301 et. seq. (i.e., Categorical Funding)
  • Will follow a six year revolving schedule

for on site visits.

prior to the on site visit
Prior to the On-site Visit
  • The ADE will contact the LEA to schedule the monitoring visit.
  • The LEA will receive the following:
      • An e-mail/phone call announcing the visit
      • Letter of Notification
      • ACSIP Monitoring Guide for Increasing Student Achievement
      • Confirmation of dates and schedule of events
  • The LEA (Superintendent or designee) will ensure that all documentation is organized and readily available.
on site monitoring protocol
On-site Monitoring Protocol
  • Conduct entrance conference with LEA by the monitoring team
    • Interview LEA staff
    • Review evidence to verify Federal/State compliance
  • Conduct school visits (as applicable)
    • Interview building staff
    • Review evidence to verify Federal/State compliance
on site monitoring protocol1
On-site Monitoring Protocol
  • Classroom observations
    • Visit selected classrooms
    • Determine the level of implementation of the written plan (i.e., ACSIP plan)
  • Conduct exit conference
    • Informal meeting with LEA designees that will summarize:
      • Monitoring activities
      • Potential findings
      • Recommendations
      • Timelines for developing the monitoring report
organization of evidence
Organization of Evidence
  • The LEA and each building must organize as follows:
    • Evidence is organized and aligned to the ACSIP Monitoring Guide
    • Suggested documents for inclusion
      • Bell/building schedule
      • Map of designated buildings
      • Master Schedule
    • Workroom large enough for the monitoring team and designated building personnel
protocol after the on site visit
Protocol after the On-site Visit
  • Written Preliminary Monitoring Report
  • LEA will receive preliminary findings within twenty (20) business days of the exit conference
  • If the LEA incurred no findings of noncompliance, the preliminary report will serve as the final report and no further action is necessary.
written preliminary monitoring report
Written Preliminary Monitoring Report

Upon receipt of the Preliminary Report

  • The LEA (Superintendent or designee) should review the report and send to the ADE any additional documents that provide evidence that the district was in compliance at the time of thevisit.
  • This may include financial reports, data, minutes, etc. that for some reason were not available at the time of the monitoring.
final report from ade
Final Report from ADE
  • The LEA will receive the Final Report within sixty (60) days of the exit conference.
  • The LEA must provide a formal response regarding Corrective Action within thirty (30) days upon receipt of the final report unless there were no findings.
  • The response must provide an outline and timeline of the implementation of any corrective actions.
  • Technical Assistance Plans – State Support Specialist will provide technical assistance

at the request of the district.

ade s response to lea
ADE’s Response to LEA

Upon receipt of the LEA’s Corrective Actions

  • The ADE verifies the Implementation and/or Completion of the Corrective Actions.
  • The ADE sends an official letter to acknowledge the resolution of noncompliance.
state programs
State Programs

ACT 807 of 2007

State Categorical Funds that require

monitoring are:

federal programs
Federal Programs

Federal entitlements that require monitoring are:

acsip monitoring guide
ACSIP Monitoring Guide

Legal Requirement(s)

(Rules, Laws and Statutes)

acsip monitoring guide1
ACSIP Monitoring Guide

Compliance Indicator(s)

(The answers to these questions will determine the level

of compliance)

acsip monitoring guide2
ACSIP Monitoring Guide

Monitoring Guide Key

Implemented(Compliance with all indicators)

Implementation in Progress(Scholastic Audit and New Interventions/Actions)

PartiallyImplemented (Recommendations)

Not Implemented (Findings)

Not Applicable

acsip monitoring guide3
ACSIP Monitoring Guide

Potential Evidence

(Documentation of the Compliance Indicators)

acsip monitoring guide4
ACSIP Monitoring Guide

Section

The ACSIP Monitoring Guide for

Increasing Student Achievement has fourteen (14) Sections.

acsip monitoring guide5
ACSIP Monitoring Guide

District, School or State Agency

(Designates where the records must be kept on file)

common errors
Common Errors
  • Incomplete Planning Meeting Evidence

Include for each meeting

        • Sign in Sheets with attendee name and position
        • Agenda
        • Minutes or Note
  • Adequate evidence that parents have been involved in program planning.
  • Complete equitable services documentation.
resources
Resources

Arkansas ACT 807

http://www.arkleg.state.ar.us/assembly/2007/R/Acts/Act807.pdf

ACT 807 Rules and Regulations

http://www.arkansased.org/rules/pdf/current/ade_285_acsip_1207_current.pdf

Center for Innovation and Improvement

http://www.centerii.org/

National Assessment of Title I: Final Report http://ies.ed.gov/ncee/pubs/20084012/

resources1
Resources

U.S. Department of Education

LEA and School Improvement Guidance http://www.ed.gov/policy/elsec/guid/schoolimprovementguid.pdf

Title I Program Monitoring http://www.ed.gov/admins/lead/account/monitoring/index.html

U.S. Government Accountability Office (GAO Report) http://www.gao.gov/new.items/d071035.pdf