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Facilities Management Restructuring and Maintenance Optimization Plan

Facilities management is undergoing structural changes with workload distribution among leadership members and alignment of school assignments. Efforts are in place to streamline work orders, asset inventory tracking, and maintenance processes. Initiatives include real-time updates on work order status, capital replacement planning, asset tracking for extended life, and prioritization of corrective repairs. The focus is on efficiency, preventive maintenance, vendor performance benchmarking, and ensuring minimal system downtime. Quality control measures and a work order audit process are being developed to enhance oversight and accountability.

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Facilities Management Restructuring and Maintenance Optimization Plan

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  1. Facilities Management Structure Changes In Process • Work-load distributed among the three members of Facilities leadership. • Align school assignments of Facilities Leadership with Assistant Superintendents. • Custodial Engineer positions are in process with district Human Resources. • Building Managers and Trades Staff to sign off on completed work orders. • Monthly School inspections of schools with school leadership, building managers, Facility Management Leader have begun. Issues communicated back to the COO office.  Outstanding Work Order  Status of School Projects  Monthly Review / Inspection for Indoor Air Quality 1

  2. Facilities Management Structure Changes In Process • COO and Facilities Team is working with School Dude IT to have notification of Work Orders status changes report back to principal and school building manager of each school real time. • Developing process with School Dude IT to allow for anyone with access to a district computer to place a Work Request. • Developing process to work with principals to clearly identify a project from a corrective maintenance work order. • Develop capital replacement plan for major building systems. 2

  3. Asset Inventory Tracking Extend Asset Life Asset Replacement Data Identify Capital Needs Development Work Order Management Goals Prioritize Corrective Repairs Root Cause Analysis Vendor Performance Benchmarking Minimize System Downtime Department Performance Benchmarking 3

  4. Work Orders Preventative / Planned Maintenance Corrective Maintenance / Brake Fix • • Inventories of building systems & equipment Maintenance Issue identified • • Tasks developed from equipment Determine Work Order is a Project • manufacture specifications Work Order Placed • • Inspection & Testing Scheduled on Vendor or Internal Resources Determined • reoccurring frequency Prioritize Resources / IAQ / Safety • • Identify Corrective Maintenance Needs Determine if Vendor account is Funded • • Corrective Work Order generated Determine if Vendor contract is in place • Evaluate when work can be performed. • Close Work Order • Follow-up with school leadership Quality Control and Work Order Audit Process In Development 4

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