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Office of Sponsored Programs Georgia Institute of Technology ADVANCE Interdisciplinary Workshop April 19, 2005 PowerPoint Presentation
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Office of Sponsored Programs Georgia Institute of Technology ADVANCE Interdisciplinary Workshop April 19, 2005. Michelle J. Clark, Program Manager Research Administration, Communication, Training & Technology Jilda D. Garton, Associate Vice Provost for Research & General Manager of GTRC

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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Interdisciplinary WorkshopApril 19, 2005

Michelle J. Clark, Program Manager

Research Administration, Communication, Training & Technology

Jilda D. Garton, Associate Vice Provost for Research

& General Manager of GTRC

Charlie Liotta, Vice Provost for Research

& Dean of Graduate Studies

office of sponsored programs georgia institute of technology advance workshop3
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • FY04 Research: $341,610,208
    • Up from FY03
    • Review this information on the Research link off of the GaTech homepage.
office of sponsored programs georgia institute of technology advance workshop5
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Issues
    • Cost Model for Research in Colleges and Universities
      • OMB Circulars
      • Facilities & Administrative Costs
      • Cost Sharing
      • Compliance Costs (“unfunded mandates”)
      • Effort Reporting
    • Trust from “the People”
      • Conflict of Interest
      • Role of Commercialization in Academe
      • Politicization of Instruction and Research
    • Role of Foreign Nationals
    • Obligations (Deliverables)
    • Ongoing tensions (sponsor expectations)
      • Federal Government
      • Industry
    • Deadline Management
    • Signature Authority
sources of funds
Sources of Funds
  • Grants and Contracts
    • Federal Government
    • Other Governments
    • Foundations
    • Industry
  • Philanthropy
    • Individual Donors
    • Unrestricted Gifts from Foundations or Industry
office of sponsored programs georgia institute of technology advance workshop7
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Gifts Vs. Grants
    • Gifts to the Foundation

- No Terms and Conditions

- No Deliverables

- No IP Terms (IP owned by GTRC per policy)

    • Research Agreement

- Any Government Award

- Terms and Conditions

- Deliverables

- IP Terms (collaborative effort may result in joint ownership)

office of sponsored programs georgia institute of technology advance workshop8
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • First Steps to Finding Funding…
    • Gather Information
      • Pilot Data
    • Document the Need
    • Find a Sponsor
    • Determine the funding priorities and applicant eligibility
office of sponsored programs georgia institute of technology advance workshop9
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Find Funding
    • Beginning the Proposal Process
      • Culture
      • Style
      • Interest
office of sponsored programs georgia institute of technology advance workshop10
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Find Funding
    • Funding Databases (COS, Grants.gov, etc.)
    • Research News (a GaTech publication)
    • Associations
    • Agencies
    • Foundation Center
    • Association of American Universities
    • Chronicle of Higher Education
    • AASCU
    • Conferences
    • Program Officers
    • Colleagues
    • Networking…Networking…Networking…
office of sponsored programs georgia institute of technology advance workshop11
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Show me the money
    • Federal, State, & Local Government
    • Private Foundations (note: Development Office)
    • Industry
    • Foreign Governments (note: Export Control)
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • OSP Web Site
  • http://www.osp.gatech.edu
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Association of American Universities
  • http://www.aau.edu
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • The American Association of State Colleges & Universities
  • http://www.aascu.org
  • GRC = Grants Resource Center
    • Grantline for news and analysis
    • Publications for bulletins, deadlines & reports
    • Events for meetings and workshop info
    • Federal Scene for agency links and legislative review
    • Private Sector for foundation info
    • Search for Funding Searches
reactt research administration communication training technology20
ReACTT Research Administration, Communication, Training & Technology
  • Community of Science
      • URL:
        • http://www.cos.com
    • Searchable
      • Funding Database
      • Expertise Database
      • Federal Register
      • Commerce Business Daily
    • Funding News & Funding Alerts
reactt research administration communication training technology21
ReACTT Research Administration, Communication, Training & Technology
  • Community of Science (COS) Funding Opportunities
reactt research administration communication training technology database searches
ReACTT Research Administration, Communication, Training & TechnologyDatabase Searches
  • Conducting a Funding Search
search results program announcement
Search Results Program Announcement

Click here to go to the program announcement

Click here to go to the sponsor announcement (note: not always available)

office of sponsored programs georgia institute of technology advance workshop24
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Submitting a Proposal
office of sponsored programs georgia institute of technology advance workshop25
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Submissions via GTRC
    • Awardee:
      • Georgia Tech Research Corporation
  • Submission for GTRI
    • Awardee Organization:
      • Georgia Tech Applied Research Corporation
office of sponsored programs georgia institute of technology advance workshop26
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Working with A Contracting Officer
    • Notify them of upcoming deadlines and include the RFP or Program Announcement
    • Route budget and institutional commitments early (follow up with project description)
    • Don’t wait to the last minute 
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Limited Submission (a.k.a. Restricted Programs)
    • Only a set number of proposals accepted on behalf of the institution. (Sometime it even refers to subawards, too)
    • Contact your Contracting Officer and Kathy Mims in Dr. Liotta’s office.
      • Kathy will coordinate things if others are submitting to the same soliciation than an on-campus review is necessary
      • GT will conduct a peer review to decied which proposal(s) will go forward on behalf of the insitituion.
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Things to consider
    • Purpose and priorities
    • Eligibility and Restrictions
    • Deadlines
    • Financial Information
    • Application and review
    • Recent funding activity
office of sponsored programs georgia institute of technology advance workshop29
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Reviewers
    • Clear Statement of Work
    • Clearly stated hypotheses
    • Frank discussions (pitfalls and experience)
    • Realistic time tables
    • Thorough literature review
    • Realistic budget and justification
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Reviewers – Asked to Do?
    • Write a summary and give a score
      • Significance – is it important
      • Approach – methods appropriate
      • Innovation – is it original
      • Investigator – well qualified
      • Environment – institutional help?
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Keys to success
    • Persistence
    • Request reviewers’ comments
    • Revise applications
    • Send to similar agencies
    • Plan
    • Stay in touch
    • Rejection – it isn’t personal!
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Who can be a PI?
    • Assistant Professors
    • Associate Professors
    • Professors
    • Approval of Chair for a person with General Faculty Status
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Large Institutional Intitatives
    • How do I get plugged into one?
      • Network—Network—Network
      • Example: Recent NSF Ethics for Graduate Students.
    • Other Advice for submitting one?
      • Give yourself enough time!
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Campus Research Awards
    • Outstanding Doctoral Thesis Advisor (5 years)
    • Outstanding Achievement in Research Program Development (3 years)
    • Outstanding Faculty Research Author (5 years)
    • Outstanding Faculty Leadership for the Development of Graduate Research Assistants (3 years)
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Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • How can GT help with these types of proposals?
    • Find out who on campus has submitted (or reviewed) similar proposal(s) before to share best practices
    • Office of Sponsored Programs
      • Training
      • Website - Tools & Forms online
      • Contracting Officer
    • Department and College may have resources to support proposal development
    • Ask Chair or Dean for support
    • OSP offers workshops and seminars for specific programs including NIH and NSF
coming soon
Coming Soon
  • NSF Career Award Panel
    • May 26
    • 9:30-11:00
    • Van Leer 218
    • Get Advice from People with Experience!
      • Past Recipients
      • Reviewers
office of sponsored programs georgia institute of technology advance workshop38
Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop
  • Any additional advice for folks submitting to large interdisciplinary proposals?