System Office Forum – January 23, 2009

1. System Office Forum – January 23, 2009 KCTCS System Office Building Access Procedures

2. It is not a matter of “if”…it is only a matter of “when”!

3. No matter the crisis:Employee/Student Safety is # 1 Priority at KCTCS

4. Building Access Procedures In order to maintain a safe and secure workplace at the KCTCS System Office, it is necessary that we know who is in the building therefore: • All employees must have their Building Access Badge visibly displayed while in the building. • All visitors must visibly display their visitor badge and be escorted by a System Office employee at all times.

5. Building Access Procedures Beginning January 26, 2009… • Everyone will be required to wear Building Access Badges at all times. • The receptionists will NOT admit employees to the secure area using the remote entry button. • Employees without a badge will be required to call their supervisor from the House Phone to gain entry to the secure area. • When an employee’s access is suspended, the receptionists and security guards will be notified that the employee is not to be allowed entry into the secure area at any time.

6. Building Security Alert Procedures When a legitimate security threat (Internal or External) at the System Office is identified, controlling access to the secure area is vitally important. • A “Building Security Alert” will be announced via email, plasma screens and signage on entrances/exits. • All employees will be asked to be cautious and vigilant while the “Building Security Alert” is in effect. • Absolutely no tailgating! Everyone must use their own Building Access Badge to enter.

7. Building Security Alert Procedures Employees should be cautious and alert to any suspicious behavior or activity. Report concerns to: Joe Cummins – 63299 Rebecca Weatherford – 63269 Gary Cloyd – 63236 Bob Hammonds – 63181 In case of violence or other eminent danger, call 911 and then the SNAP Number - 63711

9. Building Security Alert When a “Building Security Alert” is issued, the following signage will be placed prominently on all entrances and exits. System Office employees should be extremely cautious and follow the Building Security Alert Procedures.

11. System OfficeEmergency Response Team The team includes volunteers from throughout the building. Duties include: • Employee Safety. • Assist employees in evacuation of building. • Assist employees to Tornado Shelter. • Make sure everyone follows emergency procedures. Please heed their advice and directions.

12. System OfficeEmergency Response Team Amy Jennings Joe Cummins Ronnie Day Therese Cheney Rebecca Weatherford Eric Shaffer Karen Murtiff Melvin Smith John Sutter Ashley Davis David Crowell Chris Brumett Matt Meade Susan Dyess Freddie Williams Keith DeYoung Gary Cloyd Bob Hammonds

13. Everyone will receive an email with the System Office Building Access Procedures. Please review and if you have any questions, please contact: Bob Hammonds or Gary Cloyd.

14. Thank You A safe and secure work environment is necessary for the effective completion of our daily responsibilities to the students, faculty and staff of KCTCS. We will continue to monitor security situations and take quick, effective action to ensure the safety of everyone in the System Office.