CATALOGING OF ELECTRONIC RESOURCES. Juan C. Buenrostro Jr. Ed.D. Introduction. Chapter 9 of AACR2R (2002 Revision) covers the rules for description of electronic resources.
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Juan C. Buenrostro Jr. Ed.D.
Chapter 9 of AACR2R (2002 Revision)
covers the rules for description of electronic resources.
Electronic resources consist of data (information representing numbers, text, graphics, images, maps, moving images, sounds, etc.) programs (instructions, etc., that process the data use), or combinations of data and programs.
The chief source of information for electronic resources is the resource itself.
If the information required is
not available from the resource itself,
take it from the following sources
(in this order of preference):
1.printed or online documentation or other accompanying material (e.g. publisher’s letters, “about” file, publisher’s web page about an electronic resource)
2. information printed on a container issued by the publisher, distributor, etc.
• Transcribe the title proper exactly as to working, order and spelling.
• Precede each parallel title by an equal sign
Ex. El asistente del instructor [electronic resource] = Teaching assistant.
• Precede each unit of other title information by a colon.Ex. Vufile [electronic source] : an information retrieval system for use with files, lists, and data bases of all kinds.
• Transcribe the title proper in a note. If the title has been supplied, give source of supplied title in a note. Example: Title from title screen Title from catalog record provided by the producer Title from code book
• Give immediately following the title proper the appropriate general material designation. Example: Gertrude’ s puzzles [electronic resource]
Transcribe statements of responsibility relating to those persons bodies credited with a major role in creating the content of the resource. Example: The China study [electronic resource] / principal investigator, Angus Campbell Moby Dick [electronic resource] / by
Herman Melville ; compiled and produced by
Princeton University Computer
Center under the direction of Robert Knight.
• Precede this area by a full stop, space, dash space.
• Transcribe a statement relating to an edition of an electronic resource that contains differences from other editions of that resource, or to a named reissue of a resource.
Example: Rev. ed. Version5.20 NORC test ed. [Version] 1.1 3rd update Interactive version
• Transcribe a statement of responsibility relating to one or more revisions of an edition. Example: 3rd ed., Version 1.2 / programmed by
• Precede this area by a full stop, space, dash space.
• Enclose each statement of extent in parentheses.
• Precede a statement of the number of records statements, etc. by a colon when that statement follows a statement of the number of files.
• Type of resource. Indicate the type of electronic
resource being cataloged. Use one of the ff. terms: a. electronic data b. electronic program (s)
c. electronic data and program(s)
• Precede this area by a full stop, space, dash, space.
• Give the place of publication, distribution of a published electronic resource.
• Do not record [s.l.] for an unpublished electronic resource.Example: Bellevue, Wash. : Temporal Acuity Products; Owatonna, Minn. : Distributed exclusively by S Musictronic. [Honolulu?] : M.R. Ogden (personal homepage)
Richmond, Va. : Rhiannon Software, c1985.
• Record the number of physical units of the carrier by giving the number of them in Arabic numerals and one of the following terms as appropriate: computer cartridge computer cassette computer disk computer optical disk computer reel Ex. 1 computer disk 2 computer cassettes
• Optionally, if general material designations are used, omit computer from the specific material designation.
• Give a trade name or other similar specification in a note.
• If the description is of a separately titled part of an item lacking collective title express the fractional extent inthe form: on reel2 on 3 of 5 disks
on 1 disk
• If the file is encoded to produce sound, give sd. If the file is encoded to display in two or more colours, give col. Ex. 1 computer chip cartridge: sd. 1 computer disk: col. 1 computer disk: sd., col.
• Give the details of the requirements
for the production of sound or the
display of colour in a note.
• Optionally, give the following physical characteristics, if readily available and if they are considered to be important:
number of sides used recording density (e.g., number of bytes per inch (bpi) single, double)
1 computer disk: sd., col., soft sectored
2 computer tape reels : 5,432 bpi
• Give the dimensions of the physical carriera) Discs/Disks - give the diameter of the disk or disk in inches, to the next ¼ inch up Ex. 1 computer disk : col. ; 5 ¼in.
b) Cartridges - give, in inches to the next ¼ inch up,
the length of the sided f the cartridge that is to be
inserted into the machine
Ex. 1 computer chip cartridge; 3 1/2 in.
c) Cassettes - give the length and height of the face of the cassette in inches, to the next 1/8 inch up
Ex. 1 computer cassette ; 3 7/8 X 2 1/2 in.
d) Reels - do not give dimensions for reels
e) Other carriers - give the appropriate dimensions of other physical carriers in centimeters to the next whole centimeter up Ex. 1 computer card; 5 X 6 cm.
• If the item consists of more than one physical carrier and they differ in size, give the smallest or the smaller and the largest or larger size, separated by ahyphen.
Ex. 3 computer disks ; 3 ½ - 5 ¼ in.
• Give the details of accompanying material Ex. 1 computer disk ; 5¼ in. + 1 user’s guide 1 computer cassette : col. ; 3 7/8 X 2½ in. +
1 sound cassette 1 computer disk; 3 1/2 in. + 1 demonstration disk + 1 codebook 1 computer cassette; 3 7/8X 2½ in. + 7 maps
• If no physical description is given, give details of any accompanying material in a note.
Record each series statement as instructed in 1.6 of AACR2
• Separate introductory wording from the main content of a note by a colon followed but not preceded by a space.
• Make notes as set out in the following sub rules and in the order given there. However, give a particular note first when it has been decided that note is of primary importance.
a) Nature and scope - make notes on the nature or scope of the file unless it is apparent from the rest of the description Ex. Word processor
b) System requirements - begin the note with System requirements:.
c) Mode of access - if a file is available only by remote access, always specify the mode of access.
Ex. Online access via Telnet Mode of access: Electronic mail using ARPA
d) Language and script
Ex. In Italian
e) Source of title proper
Ex. Title from title screen
Title supplied by cataloger
f) Variations in title
Ex. Title on manual : Compu-math decimals
Also known as : MAXLIK
Ex. File name : CC.RIDER
h) Statements of responsibility
Give statements of responsibility not recorded in the title and statement of responsibility area.
Ex. Additional contributors to program : Iyra Buenrostro, Janine Buenrostro
Systems designer, Iyra Buenrostro ; sound, J-9 acoustics
Ex. Ed. Statement from container label
Ex. Program first issued in 1982
Ex. Monochrome version recoded for colour
Ex. Based on : Cinderella / Ever After ; edited by Andy Tennant. Oxford: 20th Century Fox, 1978-1991.
Give the following dates and details about them if they are considered to be important to the understanding of the content, use or nature of the file:
-- the date(s) covered by the content of a file
-- the date(s) when data were collected
-- the date(s) of accompanying material not described separately if they differ from those of the file being described
Ex. Data collected May-Oct. 1999
Ex. Hierarchical file structure
File size unknown
File size varies
Ex. File size: ca. 35, 25, 36, kilobytes
Ex. Solely distributed by the Laboratory
Ex. Stereo, Sd.
Display in red, yellow, and blue
Ex. Accompanied by a series of 5 programs in PL/1, with assembler subroutines
Ex. Originally issued in series : European Community study series
Ex. Thesis (M.A.)-University of Illinois, at Urbana Champaign, 1988
Ex. For ages 18 and above
For use by qualified medical practitioners only
Ex. Data issued also in printed form and in microform
Ex. Summary: Eight versions of a video game for 1-2 players. To survive, players use laser cannons to destroy flying demons
Ex. Contents – Moby Dick – Dick Tracy – Last of the Mohicans – Tom Sawyer
u) Copy being described, library’s holdings, and restrictions on use
Ex. Copied June 1999
Restricted to scholarly use
Ex. With : Uncle John’s jigsaw; U.S. Constitution - Scramble
Ex. ISBN 0-89138-111-2 (codebook)
Ex. ISBN 0-89138-111-2:$34.45 ($12.00 for students)
PN6101 Mann, Ron
M3 Poetry in motion [electronic resource] / by Ron Mann.
-- (Electronic data and program). – New York, N.Y. : Voyages,
System requirements for Windows:
4865X-25 on higher CPU ; 4 MB RAM (8 MB recommended);
Windows 3.1, DOS 5.0 or later ; MPC-compatible CD-ROM drive ;
sound card with speakers or headphones.
Title from disc label.
Summary : Presents the performances of contemporary poets such as Amiri Baraks, William S. Burroughs and Alan Ginsberg.
Includes some interviews.
1. American poetry – 20th century – History and criticism.
2. Poetry, Modern – 20th century. 3. Poets – 20th century – Interviews.
Front cover of printed serial
Contents page of printed serial
AACR2R description of the print serial
MARC record for the print serial
(Source: OCLC Connexion, WorldCat-record number 34108984)
AACR2R description of the electronic serial