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Parliamentary Law Basics. Objective: Analyze the role of Robert’s Rules of Order in conducting a business meeting Objective: Demonstrate key parliamentary abilities that would be used in a business meeting. What is Parliamentary Procedure?.

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parliamentary law basics
Parliamentary Law Basics

Objective: Analyze the role of Robert’s Rules of Order in conducting a business meeting

Objective: Demonstrate key parliamentary abilities that would be used in a business meeting.

what is parliamentary procedure
What is Parliamentary Procedure?

Parliamentary procedure uses well defined rules to conduct business with a formal, organized approach.

Parliamentary procedure is

governed by Robert’s Rules of Order.

parliamentary law
Parliamentary Law
  • Robert’s Rule of Order
    • Book of Authority
    • Assures that all sides are treated fairly and that everyone has the opportunity to discuss and vote
parliamentary law1
Parliamentary Law
  • Main Objective:
    • Focus on one item at a time
    • Extend courtesy to everyone
    • Observe the rule of the majority
    • Ensure the rights of the minority
requirements for a meeting
Requirements for a Meeting

Quorum- number of members required to conduct business

Chairperson- can be the president or vice-president

Secretary - present

methods of voting
Methods of Voting
  • Voice- aye (pronounced “I”) for yes and “no”
  • Rising- standing or show of hands
  • Secret Ballot- written vote
  • Roll Call- secretary asks each member to state vote
voting
Voting
  • Single or Simple majority
    • one vote more than 50% of the votes cast
  • Two-thirds majority
    • 2/3 of the members voting toward one side of the motion
    • usually used when the rights of the members are limited
voting1
Voting
  • Quorum
    • number of members required to conduct business
    • Some organizations must have 2/3 of its members present to officially vote on any business
the gavel
The Gavel
  • The president uses the gavel to control aspects of the meeting.
  • The number of taps determines the meaning.
gavel
Gavel
  • Symbol of authority
  • Meaning of the taps
    • 1 tap means to be seated, follows the announcement of adjournment, and signifies the completion of an item of business (voted on main motion)
    • 2 taps means the meeting is called to order
    • 3 taps means that members should stand in unison on the third tap
    • Series of taps
      • “be quiet and orderly”
what to do
What to do?
  • An Agenda is a list of what will be done at the meeting
  • Also can be called an Order of Business
sample agenda
Sample Agenda
  • Call to order (by the president)
  • Opening Ceremony
  • Minutes of previous meeting read by the Secretary and approved by the body in accordance to organizational by-laws and parliamentary procedure to remind members of what happened in the last meeting
  • Officer reports (such as the Treasurer reports on the financial standing of the club. Also could include reports on the Chapter Program of Activities by the officers and committee chairmen)
  • Special features (speakers and awards)
  • Committee Reports
  • Old business/ Unfinished business (items laid on table or referred to a committee or items left unfinished from a previous meeting)
  • New Business- presented by members in the form of motions)
  • Ceremonies (installation of officers, degree ceremonies, etc)
  • Closing ceremony/ Adjournment- Adjournment is either by passing a motion to end the meeting or by consensus of the body
  • Entertainment, recreation, and refreshments
main motion
Main Motion
  • Used to present a new idea or item of business (only one can be on a floor or before the group at the same time)
  • Address presiding officer.
  • Receive recognition to speak
  • State motion--- “I move to” or “I move that”
  • Another member seconds motion (to show that more than one person wants the item of business before the group)
  • Motion is discussed by the group
  • Motion is voted on
  • Chairman announces result of vote
main motion1
Main Motion
  • Requires second
  • Debatable
  • Amendable
  • Majority vote required
  • Can be reconsidered
main motion examples
Main Motion Examples
  • I move to sell fruit this year.
  • I move to have a shindig.
  • I move to go to the state fair.
  • I move to landscape the entrances of the school
second
Second
  • A second guarantees that more than one person wants to discuss something in a meeting.
  • Person making a second doesn’t have to be formally recognized by the chairman
amendments
Amendments
  • Used to change a main motion
  • 3 ways to amend: addition, substitution, striking out
  • Wording: “I move to amend the motion by adding, striking or substituting the words ___________________ for _____________________”
amendments1
Amendments
  • Requires second
  • Debatable
  • Amendable
  • Majority vote required
  • Can be reconsidered
amendments examples
Amendments Examples
  • Jim moved to sell fruit to raise money for FFA. Michelle wants to sell flowers. How would she change the motion?

Answer: “I move to amend the motion by substituting the word FLOWERS for FRUIT”

adjourn
Adjourn
  • Used to end a meeting
  • Wording: “I move to adjourn”
adjourn1
Adjourn
  • Cannot be debated
  • Cannot be amended
  • Cannot be reconsidered
  • Requires second
  • Requires majority vote
point of order
Point of Order
  • Avoids breaking parliamentary procedure rules – i.e. error
  • Wording: “I rise to a point of order”
point of order1
Point of order
  • Not debatable
  • Not amendable
  • Does not require second
  • Cannot be reconsidered
  • No vote required
division of the house
Division of the House
  • Calls for a counted vote
  • Wording: “I call for a division of the house.”
  • Can be instigated by the chairman
division of the house1
Division of the House
  • Not debatable
  • Not amendable
  • Does not require second
  • Cannot be reconsidered
  • No vote required
previous question
Previous question
  • Used to stop debate and vote
  • Wording: “I move to previous question”
previous question1
Previous question
  • Second required
  • Not debatable
  • Not amendable
  • Can be reconsidered before vote
  • 2/3 vote required
refer to committee
Refer to committee
  • Places the motion in a committee and motion should include:
    • Number on committee
    • How appointed
    • Powers and duties
    • When to report back
  • Wording: “I move to refer the motion which states ______________________ to a committee of three appointed by the chair to report back to the group at our next meeting.”
refer to committee1
Refer to committee
  • Second required
  • Debatable
  • Amendable
  • Can be reconsidered
  • Majority vote
lay on the table
Lay on the Table
  • Enables the group to delay a motion to allow members to attend to more urgent business, allow members additional time to consider the motion, etc.
  • Requires majority vote.
  • Does require a second.
  • Cannot be debated.
  • Cannot be amended.
  • Can be reconsidered if negative only.
suspend the rules
Suspend the Rules
  • Allows members to do something it needs to do that it cannot do without suspending the rules.
  • Requires a 2/3 majority vote.
  • Does require a second.
  • Cannot be debated.
  • Cannot be amended.
  • Cannot be reconsidered.
extend or limit debate
Extend or Limit Debate
  • Allows member to limit or extend debate to a specified time frame.
  • Requires a 2/3 majority vote.
  • Does require a second.
  • Cannot be debated.
  • Can be amended.
  • Can be reconsidered.