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Letters of Application

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Letters of Application

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  1. Letters of Application The following is the guideline for writing a letter of application

  2. Letter Writing When writing a letter, first of all we should know the following: • Letter styles (layout) • Parts of a letter • Content of a letter

  3. Letter Writing • In the English business letter, the language used is not difficult. • It should not be flowery* or elaborate. • The most important point is that it should be clear, accurate and concise. • Moreover, the letter paper and the envelope must be clean. • The letter should be neatly printed without any errors.

  4. Letter Styles (Layout) • It is quite necessary to become familiar with general letter styles used by the business, industry, and government organizations. These styles change over time, but the following three styles are prevalent today. • Block • Modified Block • Personal Business

  5. Letters of Application The letter of application or the cover letter is very important. Companies often receive hundreds of applications for good or well paid jobs. Unless your letter of application is good, the company may not even look at your resume or invite you to the interview stage.

  6. Content of the Letter After the salutation, state the job title and/or reference number for the post you are applying for. This helps in the processing of your application.

  7. Content of the Letter Generally, the letter is organized and presented in three parts: • the opening paragraph • the body of the letter (there might be more than one paragraph) • the closing paragraph

  8. The opening paragraph • In a letter of application, the opening paragraph tells specifically which job interests you. • If the job opening was advertised, mention where you saw it.

  9. The body of the letter • The body of the letter, one paragraph or two, describes your qualifications for the job. State your present position if you are currently employed. • In addition, mention your previous experience and educational background and your personal attributes and qualities. • Express confidence.

  10. Closing paragraph • Close the letter with a paragraph requesting an application form and/or interview. • Thank the letter recipient and tell him/her how you may be contacted.

  11. The Sender.... 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  12. Sending to.... 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  13. Salutation 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  14. Reference.... 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  15. The opening paragraph 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  16. The body of the letter 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  17. Closing paragraph 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerely, Araya Meesuk Enc: a resume and a photo

  18. Signing off 118 Soi Pawana Ladprao, Bangkok 10900 June 12, 2011 The General Affairs Manager Isuzu Engine Manufacturing Co. (Thailand) Ltd. 122 Moo 4 Lat Krabang District Bangkok 10520 Dear Sir: Re: Position of Secretary I saw in the Bangkok Post of 11 November that you are looking for a secretary. I would like to apply for this position. I graduated from the Faculty of Liberal Arts, Thammasat University. My major was English, and my minor was Japanese. In addition to my studies at the university, I finished a six-month Intensive Secretarial Course at YWCA Secretarial School. The course included correspondence, typing, shorthand, and secretarial practice. I have a typing speed of 45 words per minute in English and 35 words per minute in Thai. I am good at using computers (Microsoft Window, Power Point and the Internet). I always get on well with people and I can communicate in English, Japanese and Thai. I would appreciate an interview any time at your convenience. You can contact me at the address above or by calling (02) 512-2775. Also, my e-mail address is araya@hotmail.com. Thank you for your consideration. Yours sincerly, Araya Meesuk Enc: a resume and a photo