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Dynamics of Verification 2013-2014. A graduate level verification course ISFAA Spring Conference April 16, 2013. Today’s instructors. Sue Allmon, WGU Indiana Lori Love, UIndy. SYLLABUS Validating tax information Tracking groups V1 – V5 Updated guidance – Program Integrity Q&A

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dynamics of verification 2013 2014

Dynamics of Verification 2013-2014

A graduate level verification course

ISFAA Spring Conference April 16, 2013

today s instructors
Today’s instructors

Sue Allmon, WGU Indiana

Lori Love, UIndy

verification course 2013
  • Validating tax information
  • Tracking groups
    • V1 – V5
  • Updated guidance – Program Integrity Q&A
  • Discussion board for 2013-2014 implementation
  • Verification Resources for 2013-2014 via FSA

Guiding Principles

Federal Register

Dear Colleague Letters

Electronic Announcements

Program Integrity Questions & Answers


Verification Course 2013
Validating Tax Information


  • IRS Data Retrieval Tool (DRT) is available to be utilized by family
    • 2-3 weeks after filing electronically
    • 8-11 weeks if paper return
    • If taxes owed, may impact ability to use
  • Data elements for taxfiler transferred by IRS Data Retrieval Tool (DRT)
    • IRS Request Flag = 02
    • No additional tax information needed
  • Data elements for taxfiler where DRT not used or information changed
    • Must obtain tax return transcript
reminder nonfiler proof of income
Validating Tax Information
  • Obtain Tax Return Transcript
    • Student
      • Online (www.irs.gov)
      • Telephone (1.800.908.9946)
      • Form 4506T-EZ or 4605T
        • fax or mail form
      • Local tax center
    • Institution
      • Certified by IRS to request & collect tax transcripts
    • Third party
      • Vendor requests & collects transcripts


Signed statement certifying not filed and not required to file for tax year

Sources and amounts of income earned

Copy of W2 for each source

REMINDER: Nonfiler proof of income
source for verifying tax info reported
Validating Tax Information
  • Expiration of 2012-2013 special situations
  • Acceptable circumstances for paper return
    • Identity theft
      • Form 14039 filed with IRS
      • Signed copy of paper return
      • Copy of police report or signed statement that filer was victim
    • Amended tax return
      • Signed copy of original paper return or tax return transcript
      • Signed copy of Form 1040X
    • Foreign tax returns
      • Converted into US dollars

GEN-12-07 and 11/2/12 Electronic Announcement expires after 2012-2013

GEN-11-13 governs 2013-2014

ED Reaffirms that Paper Copies of Tax Returns Generally Not Acceptable for 2013-14 Verification

Source for verifying tax info reported
unsubsidized aid verification
Tracking Groups
  • Step towards customization
  • Five verification tracking groups
    • V1 – Standard
    • V2 – SNAP
    • V3 – Child support paid
    • V4 – Custom
    • V5 – Aggregate
  • DE asks that we not do ‘one size fits all’ verification worksheet

Students only eligible for unsubsidized Title IV funding are not required to complete the verification process.

Unsubsidized aid verification
Tracking Group V1
  • Standard
    • Same items as for 2012-2013
    • For all
      • Household size
      • Number in college
      • Child support paid if reported on FAFSA
      • SNAP if reported on FAFSA
    • Taxfilers
      • AGI
      • US tax paid
      • Untaxed IRA distributions
      • Untaxed pensions
      • Education credits
      • IRA deductions
      • Tax-exempt interest
    • Nonfilers
      • Income earned from work
Tracking Group V2
  • SNAP
    • Signed statement from student (or parent if dependent) certifying that they or a member of household received SNAP in calendar years 2012 and/or 2013
    • Only have to verify if SNAP is noted on FAFSA
    • Student will only be selected for this group, if SNAP noted on FAFSA
food for thought
Tracking Group V3
  • Child Support Paid
    • Signed statement from student (or parent if dependent). Statement to contain:
      • Name of person who paid child support
      • Name of person to whom child support was paid
      • Name(s) of children for whom child support was paid
      • Amount of child support paid during the calendar year
    • Only have to verify child support paid, nothing else, unless you notice other conflicting information

Would you consider collecting household information to match up against child support paid to make sure child isn’t in the household and counted twice?

See FAFSA question 91B

See AVG page 18

Food for thought
who maintains documentation
Tracking Group V4
  • Custom
    • Child support paid
    • SNAP
    • High school completion status
      • Copy of diploma
      • Copy of H.S. transcript with graduation date
      • GED certificate
      • Home schooled credential
      • Academic transcript with 2 years completed & fully transferrable to your institution
    • Identity and statement of educational purpose
      • Next slide……..

Question: How do you plan to collect high school completion status?

DE states that documentation may be maintained by another office on campus as long as there is a clear audit trail.

Who maintains documentation
department of ed says
Tracking Group V4 continued
  • Identity and statement of educational purpose
    • Government issued photo ID
    • Educational purpose statement provided by DE and cannot be altered
  • In-person
      • Assigned school official to collect
        • Date received
        • Name and title of school official
  • Not in-person
      • Notarized copy of government issued photo ID
      • Notarized copy of statement of educational purpose
      • Paper must be sent to school. School must maintain paper copy, cannot accept fax/email of items

Question: Can we roll over identity and statement of educational purpose?

Answer: If identity is verified, applicant may not be selected to verify identity.

Department of ED says
how to collect
Tracking Group V5
  • Aggregate
    • All data elements in V1 through V4
      • Only have to verify SNAP if indicated on FAFSA
      • Only have to verify child support paid if amount is shown on FAFSA

Aggregate form or multiple forms for V5 group?

How to collect
Updated guidance Review Program Integrity – Q & Ahttp://www2.ed.gov/policy/highered/reg/hearulemaking/2009/integrity-qa.html
verification resources via fsa
Verification Resources via FSA
  • 10/29/10 Final Rule (Pages 66902-66913 and 66954-66958)
    • http://www.ifap.ed.gov/fregisters/FR102910Final.html
  • iLibrary – Electronic Announcements
    • http://ifap.ed.gov/ifap/byAnnouncementType.jsp?type=7&year=2012
  • Dear Colleague Letter - GEN-12-11
    • http://www.ifap.ed.gov/dpcletters/GEN1211.html
  • Federal Notice on 2013-2014 Verification Changes
    • http://ifap.ed.gov/fregisters/attachments/FRO71212FAFSA.pdf
verification resources via fsa1
Verification Resources via FSA
  • Q&A on Program Integrity website:
    • http://www2.ed.gov/policy/highered/reg/hearulemaking/2009/verification.html
  • 2013-2014 Verification – Suggested Text
    • http://ifap.ed.gov/eannouncements/011813VerificationSuggested Text1314.html
  • 2013-2014 Application and Verification Guide
    • http://ifap.ed.gov/fsahandbook/1314FSAHandbookAVG.html
  • Acceptable IRS Documentation for 2013-2014 Verification
    • http://ifap.ed.gov/eannouncements/011813VerificationSuggested Text1314.html
verification resources via fsa2
Verification Resources via FSA
  • 2013-2014 Electronic Data Exchange (EDE) Technical Reference
    • http://ifap.ed.gov/edetechref/attachments/1314EDETechRef1212Update.pdf
  • 2013-2014 ISIR Guide
    • http://ifap.ed.gov/isirguide/attachments/20132014ISIRGuide.pdf
  • Electronic Announcement on Limited Circumstances When a Signed Copy of Tax Return or Other Documentation is Acceptable for Completing Verification
    • http://www.ifap.ed.gov/eannouncements/082112LimitedCircumstancesWhenSignedCopyofTaxReturnisAcceptable.html
discussion board
Discussion Board

2013-2014 implementation