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e-Voting for Corporates

e-Voting for Corporates. What is e-Voting. Internet Based Facility Enables investors to cast their votes any time any where Automated system which records votes and gives results instantaneously Cost efficient model as compared to physical postal ballot. Why e-voting ?.

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e-Voting for Corporates

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  1. e-Voting for Corporates

  2. What is e-Voting • Internet Based Facility • Enables investors to cast their votes any time any where • Automated system which records votes and gives results instantaneously • Cost efficient model as compared to physical postal ballot

  3. Why e-voting ? • Big boost to Corporate Governance • Enhance Shareholder Participation • Ease of Administration

  4. Legal • Existing Provisions - The Companies (Passing of the Resolution by Postal Ballot) Rules, 2001 Rule 2(b):“Postal Ballot” includes voting by share holders by postal or electronic mode instead of voting personally by presenting for transacting businesses in a general meeting of the company However, notices have to be sent in physical form • Additional Provisions in The Proposed Companies Bill 2009 Sending of notices of the general meeting by electronic mode. Voting by a shareholder in a general meeting by electronic mode.

  5. Scope • Postal Ballot • AGM • EGM • Other Meetings

  6. The Process • Setting up of e-voting • Upload of Register of Members • Issue of Password by CVL • Voting commencement • Secure login for Scrutinizer • Counting of votes resolution wise • Declaration of results • Data storage

  7. Who can vote ? All Shareholders can vote: • All Demat Shareholders • Physical security-holders

  8. Modes of voting • Internet • Postal Ballot • Terminals at Venue Phase II • Telephone (IVR) • Mobile

  9. Controls • Secured Site • BCP & DRS Compliant • Secured Access to investors using • Key information known to the investor • Password • No Modification of votes • Blocking of votes • Unblocking of votes • Integrity of Data/Audit Trail Maintained

  10. Benefits to Company • Cost saved • Time saved • Compilation of voting data • Scrutinizing votes • Erroneous compilation eliminated

  11. Demonstration

  12. Thank You

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