BALTICOM - BALTIC Transport Communication and Regional Development

1. BALTICOM - BALTIC Transport Communication and Regional Development Klaipeda, 6 to 8 September 2000 3rd Project Meeting

2. BALTICOM - BALTIC Transport Communication and Regional Development • Progress Presentation by WP 2 • Work Package Progress within the third reporting period • (March 2000 to August 2000), • Achievements: • Participation MARILOG Logistics Convention on 5 to 7 April 2000, • BALTICOM Forum on 6 April 2000 – Initiating the co-operation activities with other INTERREG/ BSR transport projects, • Project Presentation at THB Forum on 7 April 2000, • Project Presentation at BALANCE III conference on 5 May 2000, • Conversation with Polish (Gdansk) and Russian (City of St. Petersburg, Kaliningrad Oblast) Partners about future co- operation in INTERREG III B, • Representation at the Translogis-Workshop on 6 June 2000 – Continuation of Co-operation talks, • Representation at the MATROS-Meeting on 23 June 2000 - Continuation of Co-operation talks • Website checked and upated. Klaipeda, 6 to 8 September 2000 3rd Project Meeting

3. BALTICOM - BALTIC Transport Communication and Regional Development • Progress Presentation by WP 2 • Significant problems and matters arising, • none • Comparison to the Workplan, • according to plan. • Planned actions within the WP in the next reporting period. • Publishing of new Project Achievements in the Web, • Representation at the SEBTrans Meeting on 14 September 2000 • at Copenhagen, • Participation in the INTERREG Quality Forum on 21 October 2000 • at Hämeenlinna. • Supporting promotion activities of WP‘s to show the project results. Klaipeda, 6 to 8 September 2000 3rd Project Meeting

4. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • Project Deliverables • The Deliverable Status: • General Remarks: • BALTICOM have promised 29 Deliverables, • Available: 9; • Delayed: 2; • To be submitted now: 2; • Still to come: 16. • Publication • All Deliverables should publishable and presentable, • Check that you don‘t write secrets, but write something which is • relevant and not trivial ! • Check the quality of the reports (layout, spelling, language !) • Pilot applcations should be presentable in an adequate manner • (e.g. presentation on the website) Klaipeda, 6 to 8 September 2000 3rd Project Meeting

5. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • Project Deliverables • Use of Deliverables: • Are there specific recommendations for the use of reports ? Klaipeda, 6 to 8 September 2000 3rd Project Meeting

6. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • 2. Status of 2nd Progress Report • The report was evaluated by the JFB, • A considerably smaller need for corrections, • All corrections can be submitted to INTERREG by 15 September, • Payment can provisionally be expected by beginning of October. • Payments (2nd Regular Payment) • Payments will go from the project account to the authorities and Viatek, • Authorities and Viatek should then settle the invoices of the German private companies and the small Finnish partners. Klaipeda, 6 to 8 September 2000 3rd Project Meeting

7. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • 3. Third Progress Report • National Co-financing • The national co-financers should provide the national cash funding now. We will ask them officially to send the next rate. • Reminder: The in-kind cofinancing should be well documented (Port of Stockholm, WiB, small Finnish Partners) • General comments • Reporting period: 1 March 2000 to 31 August 2000, • Template Progress Report is not necessary any more as the general • needs should be clear by now. Klaipeda, 6 to 8 September 2000 3rd Project Meeting

8. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • 3. Third Progress Report • The project activity report • To be prepared by the WP Leaders, • Only part 2 and 3 are needed for the reporting period, • Please compare what you report with the plan in Part 1 (Part 1 was only produced once within the 2nd PR for the whole project as plan.) • The Financial Cost Report • To be prepared by the Authorities, Universities and Viatek, • Reminder: Components are: The Financial Cost Report, the Personnel/Overhead Cost Report, the Investment Cost Report, the Document List and the Confirmation Form. • Invoices • German private partners and Finnish small partners should send • invoices to their authorities or Viatek asap. • The invoices should not be higher then planned for the reporting period (see Detailed Workplan). Klaipeda, 6 to 8 September 2000 3rd Project Meeting

9. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • 3. Third Progress Report • Schedule: • All partners to collect costs by 31 August, • Small Finnish partners and German private partners to hand in invoices by 22 September, • Authorities, Universities and Viatek: to prepare Financial Cost Report • for Auditing by 30 September, • Submit audited Financial document to H/B by 20 October, • WP Leaders to prepare the Project Activity Report (Part 2/3) for the reporting period and their WP by 20 October, • Submission of Report to INTERREG: 31 October. Klaipeda, 6 to 8 September 2000 3rd Project Meeting

10. BALTICOM - BALTIC Transport Communication and Regional Development • Project Management Meeting • 4. Any Other Business • Project Time Schedule: • Facts calling for project prolongation (in the same budget lines): • WP12 activities can only start when pilots are up and running, • University of Hamburg needs another 2 months for internal reasons, • INTERREG III B preparation • Next Meeting: • When: December 2000 / January 2001 ? • Where: Gdansk ? Klaipeda, 6 to 8 September 2000 3rd Project Meeting