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Cross-State Data Sharing: SEED & MEIC. Tuesday, October 30, 2012 Facilitator: Jim Campbell (SST) Panelists: Deb Holdren, Georgia Department of Education Connie Brooks, Iowa Department of Education. SEED. Overview. What is SEED? Why SEED? Who is SEED? SEED timeline SEED differences.

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cross state data sharing seed meic
Cross-State Data Sharing:SEED & MEIC
  • Tuesday, October 30, 2012
  • Facilitator: Jim Campbell (SST)
  • Panelists:
  • Deb Holdren, Georgia Department of Education
  • Connie Brooks, Iowa Department of Education
overview
Overview

What is SEED?

Why SEED?

Who is SEED?

SEED timeline

SEED differences

what is seed
What Is SEED?

Georgia’s 2009 SLDS Grant

  • Project to share data with other SE states
    • Longitudinal student data
    • K12 Only
why seed
Why SEED?

GOALS & OBJECTIVES:

Improve continuity of services

Enhance states’ efforts to ensure graduation

Validate student mobility

Improve accuracy and reliability of grad rates

who is seed
Who Is SEED?

All SE States Invited to Participate

  • Georgia
  • Alabama OK
  • Florida
  • Kentucky (Pilot) CO
  • North Carolina (Pilot)
  • South Carolina
  • Colorado
  • Oklahoma
seed timeline
SEED Timeline
  • Milestones
  • 11/2011 – First Meeting at P20W Conference
  • 01/2012 – Concept Paper Published
  • 04/2012 – Kick-Off in Atlanta
  • 12/2012 – Begin Piloting
  • 03/2013 – End Piloting
  • 04/2013 – Begin Rollout
  • 06/2013 – Complete Rollout
  • 08/2013 – Transition to Production Support, Close Project
seed differences
SEED Differences

Functionality first lawyers later

Common technical architecture; no vendors

Rule #1: No PII in Hub

Just Do It! agile/scrum development

Keep it simple

Build consensus with GA lead

CEDS compliant

FERPA compliant

Business process flow driven

midwest education information consortium
Midwest Education Information Consortium

MEIC has been around for 20+ years

2010 started discussion for dropout tracking project

A

ND

MN

SD

IA

NE

KS

MO

interstate mou
Interstate MOU

Purpose is to find dropouts across state lines

State-level users only to start with

Some interest in opening up for district-level users

State would notify district when found so transcripts could be sent

Iowa + Nebraska + Kansas + Missouri

All eScholar customers

security
Security

NE UID

eScholar Data eXchange Service Server (DeXs)

DeXs Cert

SSL

KS UID

NE Cert

DeXs Cert

MO Cert

SSL

MO UID

SSL

KS Cert

DeXs Cert

IA Cert

DeXs Server Cert

SSL

DeXs Database

Search Request

Search Result

DeXs Cert

Internet Access

IA Server

Cert

IA UID

Server Certificate

purpose
Purpose

This exchange of information between authorized representatives of state educational authorities intended for the enforcement of or compliance with Federal legal requirements that relate to Federal or state supported education programs, specifically the accurate calculation of a party’s graduation rate under 34 CFR 200.19(b) and state reporting requirements under 34 CFR 76.720

slide15

Details

PII: Data List Attached to MOU

Destruction: Absent extenuating circumstances, this will be within ________ of the receipt of the information. The method of destruction shall be ________.

Wrangling over: ability to re-release to districts – may require specific verbiage, may not be necessary 

inter state postscript
Inter-State Postscript

Not yet signed, but appears imminent

Attorneys are meeting to get final details

Relativelystraight forward

Needs a shepherd (SST?)

contacts additional resources
Contacts & Additional Resources

Contact information:

Debra Holdren,DHoldren@doe.k12.ga.us

Connie Brooks,Connie.Brooks@iowa.gov

Jim Campbell,Jim.Campbell@sst-slds.org

seed transactions
SEED Transactions

Locate students

  • New students
  • Lost students

Request student secords

seed search initiation short form
SEED Search Initiation – Short Form

Custom Banner for Each State

Three Required Data Elements:

First and/or Last Name

Birthdate

State(s) to Search

seed student record
SEED Student Record

Coming Soon!

what is working well
What Is Working Well

Functionality First

Lawyers Later

Rule #1: No PII in Hub

Agile/Scrum Development

Keep It Simple

Build Consensus

Virtual Team -- Minimize Travel

CEDS Compliant

FERPA Compliant

Business Process Flow Driven

Common Technical Architecture

challenges
Challenges

High Degree of Uncertainty

No model to Follow

Agile/Scrum

  • GA’s First Virtual Scrum Teams
  • States’ First Time With Scrum

Newness of CEDS

Maintaining Interest

$$$$