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Agency STARS Rapport Association August 14, 2008

2 . Today's Topics. Project StatusProject Staffing and Opportunities. 3 . Project Status. Contract negotiations with Oracle/PeopleSoft are completeContract negotiations with the Systems Integrator are in their final stagesCollaborating on drafting the Statement of Work (SOW)SOW transla

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Agency STARS Rapport Association August 14, 2008

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    2. 2 Today’s Topics Project Status Project Staffing and Opportunities

    3. 3 Project Status Contract negotiations with Oracle/PeopleSoft are complete Contract negotiations with the Systems Integrator are in their final stages Collaborating on drafting the Statement of Work (SOW) SOW translates their proposal into a contract document SOW is a very detailed document that defines the entire project scope and responsibilities

    4. 4 Project Status Steering Committee recently approved several important scope elements: Analysis of a central labor distribution solution that will capture project & grant numbers when employees enter their time and leave and send labor costs through SHARP to the FMS GL and Projects/Grants sub ledgers Expenses module will electronically capture and process employee travel expenses for reimbursement AR/Billing will provide an integrated receivables and billing capability for billing customers for services as well as provide all information to support requests for grant reimbursements

    5. 5 Project Status Fixed-price is within an acceptable range and includes: SI hosting application during conference room pilots central labor distribution solution, expenses module, AR-billing replacement of FARMS and Central Cashier replacement of SOKI interface to Set-Off a “pool” of 16,400 hours for enhancements and modifications post-implementation support for 3 months after go-live support for 2010 calendar year close support for 2011 fiscal year close

    6. 6 Project Activities Completed Outreach to small agencies and state hospitals Agency Readiness and Impact Assessment (for agency systems requiring modifications and new interfaces or agency systems being de-commissioned) Analysis and recommendations for changes to the chart of accounts

    7. 7 Project Activities In-Progress Review of objects codes and commodity codes Business process mapping Building the project team FMS Team moving to 10th and 11th floor in Docking

    8. 8 Project Timelines and Agency Planning

    9. 9 The 1st Six Months of the Project

    10. 10 Project Staffing Project team is approximately 50% staffed Still have approximately 20 - 25 positions to fill in functional, technical and other areas Received some applications from recent posting Numerous candidates are in the interviewing process If you’re interested don’t wait! Project team training begins in mid-October

    11. 11 Discussion/Questions

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