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DSA 101

DSA 101. Plan Approval Process for the Career Technical Education Facilities Program (CTE) . July 2010. DSA Organization. DSA Headquarters located in Sacramento Four DSA Regional Offices serve the State San Francisco Bay Area Sacramento Los Angeles San Diego.

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DSA 101

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  1. DSA 101 Plan Approval Process for theCareer Technical Education Facilities Program (CTE) July 2010

  2. DSA Organization • DSA Headquarters located in Sacramento • Four DSA Regional Offices serve the State • San Francisco Bay Area • Sacramento • Los Angeles • San Diego

  3. DSA Offices and the Regions They Serve

  4. DSA Organization – Roles & Responsibilities • DSA Headquarters • Statewide programs- Inspector Certification- Academy (code and plan review training classes)- Material Test Laboratory Approval • Code Development- accessibility, structural safety, green/sustainability • Policies and Code Interpretations - Interpretations of Regulations (IR) - Policies (PL), Bulletins (BU), Procedures

  5. DSA Organization – Roles & Responsibilities • DSA Regional Offices • Project plan review and approval • Construction oversight- project inspector approval • Project close-out and certification • Pre-submittal (design phase) meetings- review access, fire, structural and project schedule

  6. Projects Required to be DSA Approved • Construction of any new school building • Construction of any addition to a school building • Alterations to existing school buildings and facilities if the project cost exceeds $35,623 (amount adjusted annually per IR A-10) • See “publications” page at www.dsa.dgs.ca.gov- DSA IR A-10 Projects Exempt from DSA Approval

  7. Applicable Laws and Regulations • Statutes – Ed. Code Sec. 17280 (Field Act – K-12) • Govt. Code Sec. 4450 (Accessibility) • Regulations – Title 24 Parts 1-12 • Part 1 – Administrative Code • Part 2 - Building Code • Parts 3, 4, 5, 6 – Electrical, Mechanical, Plumbing & Energy Efficiency Codes • Part 9 - Fire Code

  8. Scope of DSA Review • DSA reviews construction documents for compliance with building regulations for: • Structural Safety (SS) • Fire & Life Safety (FLS) • Accessibility (AC) • Energy Efficiency(High Performance Incentive Grant Program) • Construction documents must show ALL work (including mechanical, electrical, and plumbing design)

  9. DSA’s Website — www.dsa.dgs.ca.gov • Project Status – “TRACKER”- see “Tools & Applications” webpage • Project Submittal Guidelines- see “Submit Plans” webpage • DSA Publications (policies, IRs, procedures, bulletins)- see “Publications” webpage • Forms (DSA-1 Application, DSA-3 submittal checklist)- see “Forms” webpage • Headquarters and Regional Office Contact information- see “Contact Us” on the “About DSA” webpage

  10. Plan Approval Process STEP 1Preliminary Review for CTE Projects • Highly Recommended (not required) • Contact Regional Office early in schematic design to schedule preliminary review mtg.- contact Regional Manager or Supervising Engineer- School district representative should attend • Identify design problems prior to completion of plans (i.e. geohazard reportrequirements) • Establish project schedule and timeframe goals for plan review and approval- See webpage “DSA Tools & Applications”- Plan Review Time Estimate Information

  11. Plan Approval Process STEP 2Submitting Plans to DSA • Complete plans & specifications (3 sets) • Geologic Hazards Report & Soils Report- CGS approval of the report is required prior to DSA stamp-out- Refer to DSA IR A-4 • Structural Calculations • Site drawing signed by local fire authority approving fire access, gates, fire flow, and hydrants • Site plan to show “Path of Travel” for site and building accessibility

  12. Plan Approval Process STEP 2 Submitting Plans to DSA (continued) • Energy compliance documentation (2008 efficiency stds) • Fire sprinkler design documents (if bldg has fire sprinklers)- Refer to DSA Policy 10-01, no deferred submittals effective 7-1-10 • DSA Application Form (DSA-1) • DSA-3 Submittal Checklist • DSA-10 Project Funding Status Inquiry • Fees - based on estimated construction cost - refer to “Fees” on the “Submit Plans” webpage • Intake Meeting with DSA can be arranged at client’s request

  13. Plan Approval Process STEP 3 DSA Intake Review • DSA intake architect verifies that the submittal is complete • DSA Application number assigned by DSA • District and Architect notified by email “Notice of Progress” indicating: 1. Project’s Application number 2. Anticipated date review will start 3. Referral to TRACKER (on website) for monitoring project status

  14. Plan Approval Process STEP 4Plan Review • Plans are reviewed in order received, based on priority rating from DSA-10 formSee Bulletin 09-04 Plan Review Assignment Priority Categories • 3 concurrent reviews are conducted:(4 reviews if high performance energy review is reqd.) 1. Structural - Structural Engineer 2. Fire & Life Safety - FLS Officer 3. Accessibility - Access Architect • Plans reviewed by first available plan reviewer (for all three disciplines)

  15. Plan Approval Process STEP 5 Reviewed Plans Returned to Architect • Each of three “checksets” (SS, FLS, AC) returned to Architect when completed • “TRACKER” indicates status of each review (SS, FLS, AC) including when review is complete and returned to the Architect

  16. Plan Approval Process STEP 6Design Team Review of Checkset • Architect coordinates Design Professional Team review of DSA comments • Design Professional Team makes needed revisions to plans and supporting documents • Architect schedules a “backcheck” appointment at DSA Regional Office

  17. Plan Approval Process STEP 7 Backcheck / Stamp-out of Plans & Specs • Architect and consultants bring corrected drawings, specifications, and checksets to backcheck appointment • Architect and engineers must provide experienced staff at the backcheck appointment • DSA staff reviews corrected drawings & specs with 3 checksets with the architect & engineers

  18. Plan Approval Process STEP 8 Stamping Plans & Specs • When backcheck is done, SS, FLS, AC initial & date DSA Identification Stamp

  19. Plan Approval Process STEP 9 Approving Plans & Specs • DSA scans a record set of plans and specifications and returns original documents to the architect • DSA issues an Approval Letter to the School District via email • The date of the Approval Letter is the official DSA plan approval date.

  20. Recommendations for CTE Projects • Contact DSA early in the design process to discuss project schedule and approval date goals • Use preliminary review meetings during the design phase to verify technical and DSA process requirements • Submit and obtain CGS approval of the geohazards report early in the design process • Maintain scheduled milestone date for intake (submittal of complete plans for review) to maintain schedule for return of checksets and stamp-out

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