Whole Life Procurement Proforma Non-Construction Schemes

2. Whole Life Procurement Proforma Non-Construction Schemes To be used for all non-construction schemes over £70,000 Scheme Title: Reference: Date: Brief description: The life expectancy for the service is years The life expectancy for the scheme is years Contact Name: This whole life appraisal has been considered over years Department: Initial Capital Cost £ Review Team Members: Life time cost total (NPV) £ Average annual revenue cost £

3. Introduction - Explanation of text boxes Contribution to Authority Aims and Objectives or Quality of Project This box should reflect how a particular issue can contribute to what an authority is trying to achieve through its aims and objectives. For example spending more on a scheme to reduce the impact on the environment, encourage flexibility of use or reduced maintenance. Implications for initial cost This box reflects any impact of an issue on the initial cost. An increased specification could cost extra initially but save money in the long run. Alternatively a council may choose to invest more to achieve contribution to council aims and objectives over the life of the project. Implications for whole life cost This box reflects impact on cost over the whole life. Whilst most whole life considerations will result in savings over the life of the project some may result in additional costs being incurred to support specific corporate objectives. Areas considered/Supporting Information: This box is intended as a simple overview of the considerations taken into account under each heading together with brief back up on decisions made. It is envisaged that more detailed analysis could/would be undertaken and this would be just a summary of the resultant findings.

4. 1. What consideration has been taken in regard to Reduction of energy use over the life of the scheme? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

5. 2. What consideration has been taken in regard to reducing expense/inconvenience caused by cyclical maintenance or replacement of components over the life of the scheme? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

6. 3. What consideration has been taken in regard to flexibility of use of the finished project or capacity for joint/cross cutting service provision? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

7. 4. What consideration has been taken in regard to sustainable transportation Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

8. 5. What consideration has been taken in relation to security of the building, reducing the fear/risk of crime and the minimisation of vandalism? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

9. 6. What steps have been taken to minimise the environmental impact of the project? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

10. 7. What considerations have been taken regarding health and safety in use? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

11. 8. What considerations have been taken regarding increasing the accessibility of the service? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

12. 9. What are the long term financing/rent/rates/income issues connected with the project? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

13. 10. What issues for whole life consideration have become apparent from consultation exercises with stakeholders including the local community? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

14. 11. What consideration has been taken in regard to the final disposal? Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

15. 12. Other whole Life Considerations – User defined Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

16. 13. Other whole Life Considerations – User defined Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

17. 14. Other whole Life Considerations – User defined Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost Areas considered/Supporting Information:

18. Optional Summary Sheet