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Yale Collections Collaborative

Yale Collections Collaborative. Spring symposium – May 2007. Schedule. 9:30 - 10:00 Welcome / Overview of Collections Collaborative activities

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Yale Collections Collaborative

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  1. Yale Collections Collaborative Spring symposium – May 2007

  2. Schedule • 9:30 - 10:00 Welcome / Overview of Collections Collaborative activities • 10:00 - 10:45 Keynote address by Kenneth Hamma, Executive Director for Digital Policy and Initiatives at the J. Paul Getty Trust: "At the network level everything is just a resource .. at first” • 10:45 - 11:00 Break • 11:00 - 12:00 Small group break-out sessions to discuss options for improving access to primary sources / followed by group discussion • 12:00 - 12:45 Lunch provided in Luce Hall Common Room • 12:45 - 2:45 Presentations by Yale librarians and curators regarding primary source materials on topics related to the Yale Initiative on Race, Gender and Globalization • 2:45 - 3:00 Wrap-up

  3. Initiative funded by Mellon Foundation for November 2004 to October 2007 ($409,000); no-cost extension granted until June 2008 • The goal of the Collections Collaborative is to enhance access to and use of the museums, galleries, and library special collections across the university.

  4. “The imperative is that primary sources are being required in the curriculum in order to engage students in substantive research and research methodologies.  To respond to this pedagogical need, special collections, consisting of primary source materials, must be made widely available and solutions must be found to speed processing, integrate materials within and across institutions, and provide better accessibility to users across systems, making library [and museum]-based material readily accessible in learning management systems and vice versa.”Don Waters, Mellon Foundation

  5. Initial goals: • establish clear processing and description priorities across the system with research and teaching use in mind; reengineer these functions to promote efficiencies; • conceptualize approaches for improved digital access that would address specific pedagogical and research needs; • integrate the collections from a user perspective across library/museum and learning management systems.

  6. Partners in this endeavor: • Peabody Museum • Yale Art Gallery • Yale Center for British Art • Yale University libraries • Faculty & administration representatives on Steering Committee

  7. LIBRARIES, COLLECTIONS, MUSEUMS

  8. Re-grant projects • 2 rounds ($100,000+ each) • 8 projects

  9. 1. Finding aid authoring tool Purpose of the project is to develop a shared and centrally supported tool for the creation of finding aids that follow the Encoded Archival description standard, for Yale archival and manuscript collections. Participants: Beinecke Rare Book and Manuscript Library Manuscripts and Archives Divinity Library Arts Library Yale Center for British Art Music Library Historical Medical Library

  10. 2. Digitization of the O.C. Marsh and G.R. Wieland papers • Marsh and Wieland were paleontologists whose work inaugurated some of the Peabody Museum’s most important collections. • Information related to specimens they collected is in their personal papers, most of which are stored at Manuscripts and Archives, while the specimens themselves are at Peabody. • The purpose of this project is to bring these materials together, using digital imaging and text capture through optical character recognition (OCR), preservation, archiving and electronic publication of approximately 40,000 pages of correspondence, maps, monographs and pictures, which are currently available only through painstaking browsing of microfilm and generalized finding aids.

  11. 3. Unlocking digital data collections across the sciences • Purpose of project is to investigate models of metadata creation • Digitization project inspired by the innovative leaf morphology classification work of a faculty member in the Geology and Geophysics Department and the Peabody Museum at Yale University. • Scanned Flora Fossilis Arctica, a 7-volume fossil leaf identification tool covering various geological areas, published between 1868 and 1883. • Enhancing the raw data with metadata elements, placing this material on the web for searching and display; and linking this material to an existing set of preserved leaf plates, a locally created index of annotated article clippings, an online leaf morphology tutorial, and the published online literature.

  12. 4. The World War I Experience – Phase One • Purpose of the project is to create models for improving description of and access to non-standard published materials that are held in repositories across the Yale campus. Focus on selecting and digitizing a range of pamphlets, broadsides, posters, prints, maps, and sound recordings that provide primary source documentation of the impact of WWI. • Materials included in project from • Art Gallery • Center for British Art • Manuscripts & Archives • Historical Sound Recordings / Music Library • Sterling & Mudd stacks • Map collection • Etc….

  13. WWI project issues • Metadata standards and workflow • Scanning standards and workflow • Interaction of existing delivery systems: • Orbis, TMS, DL, MADID, Finding aids, etc. • Development of research portal for drawing attention to selected materials and providing assistance regarding research methodology.

  14. 5. The World War I Experience Phase 2 - Enhancing Discovery, Search and Access to Yale's Digital Collections Development of pilot cross-collection search interface to provide access to digital collections across the Yale campus, such as from the Library, the Center for British Art, the University Art Gallery and the Peabody Museum.

  15. Cross-collection searching

  16. 6. Swid Powell Collection • Swid Powell was a tableware design firm founded by Nan Swid and Addie Powell in 1982.  They commissioned several architects to design tableware within very strict, traditional parameters.  The designs were enormously successful and made household names out of many of the architects involved. • Materials in this collection will be housed both at the Yale University Art Gallery and Manuscripts and Archives. Many of the architects who designed for Swid Powell are already represented in YUAG and MSSA holdings. • Project will look at ways to adapt the controlled vocabulary standard already in use at the Yale University Art Gallery (AAT) to the way collections, and individual items within them, are processed and described at Manuscripts and Archives -- seeking to demonstrate a workable model of vocabulary-sharing that will be of use to scholars wishing to easily access the materials in both repositories, possibly with one search. • Also plan to digitize as many of the materials as possible in the collection -- scanning the archival materials and photographing the objects.

  17. 7. Archival Collections Management & the Archivists' Toolkit The Archivists' Toolkit is an open source database application that provides a tool for managing many of the most common activities undertaken in the archival enterprise, such as accessioning, description, donor tracking, name and subject authority work, and location management. This project will develop a model implementation of the Archivists' Toolkit at four Yale repositories and investigate the value of system-wide implementation.

  18. 8. Guides to Collections at Yale • This project will initiate a series of subject-based guides to collections at Yale, which will provide an overview of particular strengths in a given field across a range of the University's special collections and museums. • Initial subject areas targeted will be • African American Studies • British Studies • Modernism • Photography

  19. Other collaborative things going on at Yale …. • Special Collections Subcommittee of CDC • Joint exhibits • Special Collections fairs • “Primary sources for senior essays” web site & handouts • Special Collections Reference Coffees • Digital Coffee meetings • Describing Archives: A Content Standard (DACS)training • Archivists’ reading group • Etc…

  20. And in partnership with others… • Teagle Special Collections Project http://www.library.yale.edu/teagle/ • 18 month project, ended last fall • Brought together interested parties from 9 Connecticut institutions (Yale as the largest; other universities & colleges & community colleges) who aim to make better use of special collections in teaching. • Aim is to give special collections and repositories a great deal more visibility, exposure, usability than they've had until now.

  21. Future goals of the Collections Collaborative: • Engagement with faculty re. use of primary source materials in teaching and research • Forum on Natural Collections Description project. • Development of a sustainable structure through which Yale repositories can discuss issues of common concern, share information, and develop collaborative programs.

  22. Today’s meeting: “Mainstreaming Collections Reference” • A "get acquainted" and educational opportunity for Yale librarians and curators • Exploration of how we can work together to improve access to primary source materials for teaching and research at Yale • Raising awareness of the existence of primary source resources in many different repositories and formats throughout Yale – and how they can be found.

  23. Schedule • 9:30 - 10:00 Welcome / Overview of Collections Collaborative activities • 10:00 - 10:45 Keynote address by Kenneth Hamma, Executive Director for Digital Policy and Initiatives at the J. Paul Getty Trust: "At the network level everything is just a resource .. at first” • 10:45 - 11:00 Break • 11:00 - 12:00 Small group break-out sessions to discuss options for improving access to primary sources / followed by group discussion • 12:00 - 12:45 Lunch provided in Luce Hall Common Room • 12:45 - 2:45 Presentations by Yale librarians and curators regarding primary sources materials on topics related to the Yale Initiative on Race, Gender and Globalization • 2:45 - 3:00 Wrap-up

  24. Afternoon presentations: • 12:45 -1:00  MSSA (Bill Massa) • 1:00 - 1:15 YCBA (Stéphane Roy & Martha Repp) • 1:15 - 1:35: RSC (Anne Oechtering & others) • 1:35 - 1:45: Women's resources (Kelly Barrick) • 1:45- 2:00: Beinecke (Tim Young) • 2:00 - 2:15: Art Gallery (Pamela Franks) • 2:15-2:25: Historical Medical (Toby Appel) • 2:25 -2:35: Law (Mike Widener) • 2:35 - 2:45: Divinity (Martha Smalley)

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