Computer Safety and Work Habits

1. Computer Safety and Work Habits

2. Safety and the Computer • Handling • Ensuring the complete safety of the computer system • Applying all preventive measure for future safety of the system and the user • Reading instructions and manual operation • Understanding limits and capability of the system • Positioning and placement of the system.

3. Continuation… • System Physical safety • Inventory of parts by recording serial numbers and model number of its parts • Locking and closing case for safety • Ensuring room safety putting alarm system and markers to the system • Caution and precaution to the system before and after use • Use of the right software and components

4. Continuation.. • Technician safety • First Aid boxes are placed around the Laboratory, as are lists of qualified First Aiders. • Follow the instruction procedures in opening and handling any computer parts • Ensure your personal safety in handling computers • Wear necessary gadgets to protect you to any possible electrocution or explosion • Use the right instrument in testing and repairing computer • Replacement of the right components

5. Discharging the Monitor’s Cathode Ray Tube (CRT) • Unplug our monitor from the outlet then turn it on • Use 20 watts 100 ohms resistor to discharge the capacitor in the power supply • In servicing the flyback or high voltage section make sure that you use insulated wrench or screw driver • Ground the cathode cap of the flyback after removing it from the picture tube

6. Disposal of Computer Parts and Components • Electronic components need to be disposed properly to avoid any possible contamination and evaporation of poisonous contents • Save any possible components that are not damage for future use • Mark all defective cards or components to avoid any possible confusion in the future • Disposed discarded computers to a legal dumping sites to avoid any possible health hazards

7. Continuation.. • Disposal of Computer Parts and Components • Review Questions

8. Policy on Environmental Issues • University or computer shops will comply fully with environmental legislation and officially approved codes of practice, and will make continued efforts: • to promote sound environmental management policies and practices in the work of all Faculties, Departments, and other institutions; • to increase awareness of environmental responsibilities amongst staff and students; • to work with other agencies locally, nationally, and internationally to promote appropriate environmental policies; • to minimise waste and pollution, and to operate effective waste management procedures;

9. Continuation.. • to reduce the consumption of fossil fuels; • to reduce water consumption; • to promote a purchasing policy which will give preference, as far as practicable, to those products and services which cause the least harm to the environment; • to avoid use, wherever possible, of environmentally damaging substances, materials, and processes; • to maintain the grounds and buildings of the University estate in an environmentally sensitive way; • to have regard to environmental factors as far as practicable in respect of the growth of the University and the integration of new developments into the local environment; • to encourage modes of transport by staff and students which minimise the environmental impact;

10. Safety links • Some Departmental documents are available locally, such as • The Departmental Safety Policy • The intention is to keep two copies of all paper documents, one in the library and the other set as a reference copy. The currently available titles are: • (see the Building Services Manager) • There are also some internal notes, mainly intended for members of the committee: • The Committee's Secretary's jobs • Other Committee Member's jobs • Various University web pages may be of use • The Safety Office web page • The Occupational Health Service web page • The West Cambridge Safety Committee web page • The CS RSI and Speech Assisted Computing pages. • The Disability Resource Centre web page • The University also publishes a number of documents on the web. Unless the Department has published its own document, the University document is assumed to be Departmental `Policy', `Best Practice', `Guidelines' or `advice' as appropriate. • Statement of Health and Safety Policy (2004/01/06) ( Notice 1998/02/11 and earlier 2003/06/11 draft) • Disability and Employment Policy (1997/07/16) • Policy on Environmental Issues (1996/06/26) • Maternity Policy & Procedure (2003/04) • The Little Green Safety Book (2002) • Safety course for new graduate students on Risk Assessment (2003/08) • Meningitis Guidelines (2004/09/28) • Guidelines on the Management of Students at Risk of Anaphylaxis (2004/04/02) • Letter about Evac+Chairs and Fire Safety Arrangements for Disabled Persons (2004/07) including Guidance for writing a Personal Emergency Evacuation Plan (PEEP) • notes on Barbecue Safety HSD141B (undated - 2005/07) (copy) • As central authorities have not yet managed to produce documents covering all areas, in some cases those of other departments are the best available, e.g. • Resources for DSOs from phy. • Dept of Physics (mostly PDF) e.g. Safety Manual Risk Assessment form and instructions • Dept of Engineering • Other relevant pages include • HEFCE Disability Statement (2000)

11. Health and Safety Publications • CodeOrderTitlePublication dateHSD102BDealing with Chemical and Biological Threats by PostDec 2005HSD106BA Brief Guide for Laboratory Workers – BiologicalJul 2005HSD111BBiological Agents Hazard Groups (ACDP)Jul 2005HSD134BFood Safety LegislationJan 2006HSD135BCatering Options - A Guide for Depts and FacultiesJan 2006HSD136BStaff Kitchens and Tearooms - General Hygiene RequirementsJan 2006HSD137BFood Hygiene Training RequirementsJan 2006HSD141BBarbecue SafetyJul 2005HSD142BPurchase, Delivery and Storage of FoodJan 2006HSD143BPreparation and Service of FoodJan 2006HSD144BPersonal Hygiene Requirements for Individuals Preparing or Serving FoodJan 2006HSD145BCleaning and Pest Control in Food Preparation AreasJan 2006HSD148BGuidance on Departmental Christmas PartiesOct 2005HSD103CFume Cupboard Users, 12 Rules (rev 1)Feb 2006HSD115CLocal Exhaust Ventilation (LEV) (rev 1)Feb 2006HSD120CWorking with WoodFeb 2006HSD121CCompressed Gases – A User’s Survival GuideAug 2003HSD123CUsing Ethidium Bromide?Feb 2004HSD124CHandling of Peroxides and Peroxide-forming ChemicalsApr 2004HSD131CA Guide to Hazardous Substance Risk AssessmentJul 2004HSD110ESafety Stations (Integral eye wash and drench units) - The Good Practice GuideMar 2006HSD117EAccidents and Incidents (1) – Reporting CategoriesAug 2003HSD118EAccidents and Incidents (2) – How to report themAug 2003HSD119EChecking the fit of your face mask (rev 1)Apr 2006HSD104MRisk assessment for Expectant and Nursing MothersJul 2004HSD105MPatrolling Scientific Departments (2nd Ed)Oct 2005HSD107MThe Consultative Committee for Safety -

12. Continuation.. • Information for new members of the Committee (rev 1)Mar 2006HSD108MSafety MattersOct 2004HSD109MHealth and Safety in the University - Information for New Departmental Safety Officers (rev 1)Apr 2006HSD112MSafety Audits, InspectionsApr 2005HSD122MYour Responsibility for Safety (rev 1)Apr 2006HSD125MRisk Assessment, COSHH, Safe Systems of Work and Safety Data sheets. What's the Difference?Mar 2004HSD126MHealth and Safety in the University - Information for New Departmental AdministratorsMar 2004HSD127MHealth and Safety - Head of Department - What you need to know…Mar 2004HSD128MHealth and Safety in the University - Safety for Directors of StudyApr 2004HSD129MHealth and Safety in the University-Safety for StudentsApr 2004HSD130MDriving at Work - A Brief Guide for Administrators and ManagersMay 2004HSD132MH&S Guidance on the use and siting of photocopiers & similar equipOct 2004HSD133MPermits to WorkOct SourcesMay 2006Policies and Codes of Practice

13. Continuation.. • 2004HSD138MStrategy for Safety ManagementJun 2004HSD139MAnnual Report of the Health and Safety Executive CommitteeJan 2004HSD140MGuidance on Managing Security Involving Visitors and ContractorsJun 2005HSD150MLittle Green Safety BookJun 2005HSD151MDriving at WorkJan 2006HSD153MPersonal Safety Training RecordDec 2005HSD154MCompetent and SafeMar 2006HSD101PElectrical Safety, 12 Rules (rev 1)Feb 2006HSD116PWorking safely with Display Screen Equipment (DSE)Aug 2003HSD149PManual HandlingOct 2005HSD152PWorking Safely at HeightDec 2005HSD113RWorking safely with artificial sources of ultraviolet radiationJun 2003HSD114RUltraviolet radiation in biological applicationsJun 2003HSD146RLeak Testing of Sealed

14. Continuation.. • CodeOrderTitlePublication dateHSD006BAnimal Allergy including that to Laboratory AnimalsMay 2004HSD027BDisposal of Biological/Clinical Laboratory WasteApr 2004HSD028BSafe Biological Practice (SBP) for Prevention and Control of Exposure to Biological Agents in the LaboratoryJul 2004HSD036BFood Safety PolicyJan 2006HSD002CHazardous Substances PolicyMar 2004HSD009CSelection & Use of RPEOct 2003HSD011CMan Made Mineral FibresDec 2002HSD018CDisposal of Chemical Waste PolicyOct 2003HSD019CSafe Chemical Practice, Rev 2Oct 2004HSD021CList of Carcinogens, Mutagens and Substances Toxic to ReproductionFeb 2005HSD026CWorking Safely with Carcinogens, Mutagens and Substances Toxic to ReproductionApr 2004HSD029CThe Safe Use of Laboratory Ducted Fume CupboardsJul 2004HSD030CChemical Hazard Risk Assessment FormJul 2004HSD032CGuidance for the Use of Compressed GasesMar 2006HSD033CHealth Record FormMar 2005HSD034CUse of Latex Disposable GlovesJan 2006HSD041CLatex Initial Health Assessment QuestionnaireJan 2006HSD042CLatex Annual Health

15. Continuation.. • Assessment QuestionnaireJan 2006HSD008EFirst AidJun 2001HSD020EAccident report formNov 2005HSD023EFirst Aid - Special Hazards 1 - Hydrofluoric AcidNov 2003HSD024EFirst Aid - Special Hazards 2 - CyanideNov 2002HSD003MWhere Children and Young Adults may Visit, For the Use of DeptsJul 2005HSD004MEating and Drinking in LaboratoriesFeb 1998HSD015MManaging Contractors SafelyJun 2003HSD016MUniversity Health & Safety PolicyJul 2003HSD022MVacating PremisesDec 2003HSD031MTravel at WorkNov 2004HSD038MPermit to WorkAug 2005HSD039MWorking Away from CambridgeMar 2006HSD040MSafety Education and Training PolicyOct 2004HSD045MRisk Assessment FormFeb 2006HSD001PElectrical SafetyJul 1995HSD005PVDUMar 1998HSD012PLadders and Access Equipment, 2nd EdMay 2005HSD043PGuidance on the Manual Handling of LoadsJan 2006HSD046PPressure EquipmentMar 2006HSD007RBook 2 - Management of work with Ionising Radiations, 2nd EdOct 2005HSD010RBook 3 - Working safely with unsealed Radioactive SourcesOct 2002HSD013RBook 1 - Safe Use of LasersFeb 2003HSD014RSafe use of UVNov 2003HSD017RBook 4 - Working Safely with Sealed Radioactive Sources and Radiation GeneratorsSep 2003HSD025RTransport and Movement of Radioactive MaterialsDec 2003HSD035RBest Practicable Means for Radiactive Waste DisposalSep 2005