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Kraft Supplier Information Webinar presented by Paul Williams Director of Global Business Process Source To Pay September 2012. Agenda. Introduction What’s Changing: Kraft Spin-Off Overview What Suppliers Need To Know and Do Where To Go For Help Q&A. Agenda. Introduction

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Kraft Supplier Information Webinarpresented byPaul WilliamsDirector of Global Business ProcessSource To PaySeptember 2012

agenda
Agenda
  • Introduction
  • What’s Changing: Kraft Spin-Off Overview
  • What Suppliers Need To Know and Do
  • Where To Go For Help
  • Q&A
agenda1
Agenda
  • Introduction
  • What’s Changing: Kraft Spin-Off Overview
  • What Suppliers Need To Know and Do
  • Where To Go For Help
  • Q&A
we are spinning off into two impressive companies on october 1 2012
We are spinning off into two impressive companies on October 1, 2012
  • The objective of spin-off is to more clearly focus each business
    • Kraft on competitive growth in established categories
    • Mondelēz on driving leading share in fast growing global markets

Supplier Information Website: http://kraftsupplierdiversity.com/suppliercommunicationsforseparation/

agenda2
Agenda
  • Introduction
  • What’s Changing: Kraft Spin-Off Overview
  • What Our Suppliers Need To Know and Do
  • Where To Go For Help
  • Q&A
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PO’s and Invoices need to be identified as belonging to the Snacks company or the Grocery company by October 1st ,2012
ensuring a smooth transition new purchase order sequences effective may 29 th 2012
Ensuring a Smooth Transition: New Purchase Order Sequences effective May 29th, 2012
  • North American Grocery Company
    • Direct Materials: Purchase Orders begin with 35XXXXXXXX.
    • Indirect materials and Capital: Purchase Orders begin with 3XXXXXXXXXX.
    • MRO and Maintenance: Purchase Orders begin with 8XXXXXXX (8 digits).
  • Global Snacks Company
    • Direct Materials: Purchase Orders begin with 75XXXXXXXX.
    • Indirect materials and Capital: Purchase Orders begin with 7XXXXXXXXXX.
    • MRO and Maintenance: Purchase Orders begin with 9XXXXXXX (8 digits).

What You Need To Do:

    • Update your systems to ensure your purchase orders reflect these changes.
    • Because we have been splitting our requirements for each company into separate Purchase Orders since May 29th, 2012, you could receive Purchase Orders from the same location for both companies until the actual spin-off.
ensuring a smooth transition new invoice submission process
Ensuring a Smooth Transition: New Invoice Submission Process
  • Earlier this year, we established separate P.O. Boxes for invoices for the North American grocery company and global snacks company.
  • We will continue to have separate P.O. Boxes for invoices for United States and Canada.
  • What You Need To Do: Update your systems to ensure your invoices reflect these changes.
    • Routing invoices to the correct mailing address is necessary to ensure timely payment.
    • Effective June 30th, 2012 Kraft began returning invoices submitted to the wrong P.O. Box.
ob10 electronic invoice submission
OB10 Electronic Invoice Submission
  • OB10 electronic invoicing is still our preferred method for invoice submission.
  • Kraft Foods has partnered with OB10 to create new buyer accounts for the Snacks Company and the Grocery Company. Upon completion of the transition, all enrolled suppliers will have 4 buyer accounts:
    • Kraft Foods US – Snack Company (AAA980179618)
    • Kraft Foods Canada – Snack Company (AAA364034884)
    • Kraft Foods US – Grocery Company (AAA728420464)
    • Kraft Foods Canada – Grocery Company (AAA281848820)
  • On June 25, 2012, all OB10 WebForm portal users were immediately enabled to begin sending invoices via the new account structures. Above account structures were populated in the portal drop-down option.
  • Beginning June 25, 2012, OB10 began converting OB10 Integrated Solution suppliers to the new account structures. This conversion requires contact with each impacted supplier and is scheduled to be completed by September 7, 2012.
  • All enabled suppliers should begin submitting invoices to the appropriate account structures immediately. Beginning September 14, 2012, invoices submitted to the incorrect account will be rejected by the OB10 system.
  • Please contact OB10 support at 877-752-0900 with any questions.
what you need to know
What You Need To Know
  • As previously announced, on October 1st, the legal entity names will change for both companies
  • The importer of record profiles with the U.S. and Canadian Customs authoritieswill also change
  • Mondelēz International, Inc.
    • Mondelēz Global LLC will be a new importer of record in the United States.
    • Mondelēz Canada Inc. will be a new importer of record in Canada.
    • During a brief transition period after the spin, goods Mondelēz will import into the United States and Canada may be accompanied by documents reflecting the Kraft name.
  • Kraft Foods Group, Inc. will officially change its importer of record profile to reflect the name change from Kraft Foods Global, Inc.
    • For a period, goods it will import will be accompanied by documents reflecting the old name.
what actions you need to take
What Actions You Need To Take
  • Commercial invoices, packing lists, bills of lading, and other cross-border documents from foreign affiliates and external suppliers of imported goods must be updated to reflect the new company names and, in some cases, new company addresses.
  • Contact the following Kraft and Mondelēz Transportation leaders if you anticipate any goods will be in transit to the United States or Canada via ocean on 10/1:
    • Scott Boyer, Kraft Transportation, (+1-608-285-3311) sboyer@kraftfoods.com
    • Eric Aronowitz, Mondelēz Transportation, (+1-973-503-2330) eric.aronowitz@mdlz.com
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Purchase orders and cross-border documents issued after 10/1 must reflect the new company names as listed in the table below:
ensuring a smooth transition purchase order requirement policy
Ensuring a Smooth Transition: Purchase Order Requirement Policy
  • As of June 1st, 2012, Kraft is strictly enforcing its policy that requires all invoices have a matching Purchase Order unless explicitly exempted.Invoices submitted without a Purchase Order number will be rejected.
    • Suppliers who submit invoices without a required PO number will be notified via email that the invoice has been rejected, and required to work with the Kraft Foods contact copied on the email comply with policy.

What You Need To Do:

  • Ensure a Purchase Order is issued when an order is placed with your company.
  • Place the appropriate Purchase Order number on your invoice.
  • If you are explicitly exempted from the PO requirement, place the email address of the Kraft Foods employee who placed the order in the “Bill To” section of the invoice.
agenda3
Agenda
  • Introduction
  • What’s Changing: Kraft Spin-Off Overview
  • What Our Suppliers Need To Know and Do
  • Where To Go For Help
  • Q&A
where to go for help
Where To Go For Help
  • Website: Kraft Gemini Supplier Information Page
  • Your Procurement Contact
  • Accounts Payable Contact Center:
    • Grocery:http://kraftbsc.kayako.com
    • Snacks: http://mdlzbsc.kayako.com
  • Separation Project Team: STP@kraftfoods.com
next steps 6 key points for you to remember
Next Steps: 6 Key Points for you to remember
  • Visit Supplier Website often to stay up-to-date.
  • Pay attention to recent and upcoming communications.
  • Follow instructions for invoice submission.
  • Ensure you’re the appropriate people within your organization are aware of the changes.
  • Reach out to your Procurement contact with questions.
  • Contact the project team at STP@kraftfoods.com if needed.