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Bridging the Gap between EIA and Procurement: Client and Contractor Responses to Environmental Requirements

This presentation explores the application of environmental requirements in road construction and maintenance contracts, focusing on two case studies and the interpretation of these requirements by contractors and client representatives. It highlights the challenges and proposes ways to improve the process.

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Bridging the Gap between EIA and Procurement: Client and Contractor Responses to Environmental Requirements

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  1. Bridging the gap between EIA and procurement +EIA and then what? – Client and contractor responses to environmental requirements Charlotta Faith-Ell, WSP Civils Berit Balfors, Kristina Lundberg & Annika Varnäs Royal Institute of Technology 2007-06-05

  2. Road planning in theory and practice Feasibility study +EIA Project design +EIA Building document Operation and maintenance Initial study +(EIA) Construction Feasibility study +EIA Project design +EIA Building document Operation and maintenance Initial study +(EIA) Construction Procurement Procurement Procurement Procurement Procurement This presentation

  3. The application of environmental requirements in road construction and maintenance contracts • Two different studies • One case study of road maintenance contracts • (interviews, participatory observations, content analysis, inventories) • 1997 – 2003 • One case study of road construction contracts • (questionnaires and interviews) • 2005 – 2007

  4. Environmental requirements in road maintenance contracts • Vegetation and fauna • Natural resources • Noise and dust • Pollution of soil and water • Waste • Chemicals and products • Vehicles • Product declaration • Environmental management

  5. Development and implementation of environmental requirements

  6. Client knowledge and experience Development of env. req.

  7. Client knowledge and experience Development of env. req. Environmental requirements

  8. Client knowledge and experience Development of env. req. Environmental requirements Interpretation by contractors and client representatives

  9. Intentions behind requirements on mowing • Use of cutting tools, not shredding tools • Removal of cut of material • Late mowing dates • Annual mowing

  10. Client knowledge and experience Development of env. req. Environmental requirements Interpretation by contractors and client representatives Operation Contractor knowledge, economy and resources Driver knowledge

  11. Lupinus polyphyllus Lindl. Echium vulgare L.

  12. Client knowledge and experience Development of env. req. Environmental requirements Result? Interpretation by contractors and client representatives Operation Contractor knowledge, economy and resources Driver knowledge

  13. Why is this a problem? • SRA will not be able to verify the impact of most of the environmental requirements • The benefit to the environment by stating environmental requirements on road maintenance is difficult to assess • No follow-up of the EIA

  14. How should the process look like?

  15. Results of the EIA, Environmental objectives, legislation, problems and research Development of environmental requirements, indicators and baseline Environmental requirements

  16. Results of the EIA, Environmental objectives, legislation, problems and research Development of environmental requirements, indicators and baseline Environmental requirements Implementation Environmental training and development of working processes

  17. Results of the EIA, Environmental objectives, legislation, problems and research Development of environmental requirements, indicators and baseline Environmental requirements Implementation Operation Environmental training and development of working processes

  18. Results of the EIA, Environmental objectives, legislation, problems and research EIA Development of environmental requirements, indicators and baseline FEEDBACK Follow-up of environmental effectiveness Environmental requirements Follow-up of contractor performance Implementation Operation Environmental training and development of working processes

  19. Where are we now? Feasibility study +EIA Project design +EIA Building document Operation and maintenance Initial study +(EIA) Construction Feasibility study +EIA Project design +EIA Building document Operation and maintenance Initial study +(EIA) Construction Procurement Procurement Procurement Procurement Procurement

  20. What do this mean for EIA in the Swedish context? • We are seeing changes in the writing of the EIS into more specific requirements that can be translated into the tender documents • Some players have introduced ‘Environmental Plans’ that translates the requirements in the EIS to the tender documents • The SRA have started to place requirements on EIA training among the consultants

  21. Swedish planning is today lacking people with construction experiences both among engineers and environmentalists. This means that some of the decisions made in the planning might not be feasible during the construction. Early contractor involvement in the planning process might lead to: Conclusion • An increased understanding of the environmental requirements among the contractors and client representatives and a reduction of the need for interpretation of the requirements • Stronger relationships between different players which might mean an even higher will to avoid conflicts • Increase or decrease in transparency

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