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Professional Services Procurement

Professional Services Procurement. Presentation to: Professional Services Trilateral Working Group Date: 1 March 2013. Background. Professional Services are important to departments PWGSC created procurement instruments to: create pools of available professionals/expertise

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Professional Services Procurement

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  1. Professional Services Procurement Presentation to: Professional Services Trilateral Working Group Date: 1 March 2013

  2. Background • Professional Services are important to departments • PWGSC created procurement instruments to: • create pools of available professionals/expertise • make the process fair, open and transparent • Issues remain for client departments and Industry • The Professional Services National Procurement Strategy is aggressively reducing red tape and addressing key issues 2

  3. Professional Services = $3.1B per year(approx 20% of GoC Procurement) * Source: 2008-09 Spend Cube excluding certain sub-commodities not covered by strategy 3

  4. Procurement Responsibilities * Source: Public Accounts, Suppliers Report and Spend Cube 2008-09 (estimate) 4

  5. Professional Services National Strategy 5

  6. Supplier Qualification and Bidding Process Method of Supply Qualification Supplier submits bid Evaluation Receives SO and/or SA • Security • Past Experience • Integrity (Code of Conduct) Individual Requirements SO Eligible Supplier(s) receive(s) an Availability Confirmation Form Submits CVs to Client Receives Call-up SA Eligible Supplier(s) receive an RFP Submits Bid Evaluation Receives Contract 6

  7. Client Procurement Process (Decision Tree) Client determines if requirement is Professional Services or Temporary Help Services Temporary Help Services • Public Servant is temporally absent • Temporary workload increase • Staffing action underway for a vacant position Professional Services Determines if an SO or SA exists (common website) Custom Procurement No • Client Departmental Authority • PWGSC • Client can use SO vs. SA Decision Tree Yes Client uses common templates, and forms developed by PWGSC Follow SO & SA process per National Strategy Contract Awarded 7

  8. Current Process with CPSS Solicitation Bid Evaluation SO / SA Issuance Supplier Enrolment Data Collection Evaluation Module Supplier Module CPSS (Single e-portal) Maintenance Module Search Supplier Reporting Call-up / Contract Issued Financial System Note: CPSS (Centralized Professional Services System is only used for large Methods of Supply Data Collection / Evaluation Module: Currently only being used for 3 large Methods of Supply 8

  9. Issues and impact on Clients and Industry 9

  10. Next Steps Conduct an Options Analysis on “How best to manage our Methods of Supply” from an Organization Perspective (inc. MOS Management, Support, etc) Change towards a more “Market Driven” / “Customer Driven” focus on our Offerings Investigate reshaping our MOS Offerings (single vs. multiple, category definitions, evaluation criteria, etc) Consulting Industry and Clients about what tools & support work best. Increased collaboration with Regions (buy-in and participation) Look at technology to assist with lower staffing levels Online Learning Digital Procurement (e-buy) Leveraging a platform similar to GSA Interact Revamping websites Get Senior Management Support to have clients handle their own requirements Improving Vendor Performance 10

  11. NEXT STEPS: Delivering on key commitments Winter/Spring 2013 Renewal of Task-Based Informatics professional services Renewal of Task and solutions professional services Implementation Plan Spring 2013 • Standardized service delivery • Support tools for clients • Automation of routine activities • Greater speed and simplicity • Improved training ProServices E-Training Fall 2013 All Professional Services categories Harmonized 2014-15 E-buy tools 11

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