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New University Separation Process

New University Separation Process. UTSA Department of Human Resources. Previous Separation Process. Separating employee clears out on the last day of employment Problems associated with the old process include: no advance notice for key departments Not all departments aware of separation

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New University Separation Process

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  1. New University Separation Process UTSA Department of Human Resources

  2. Previous Separation Process • Separating employee clears out on the last day of employment • Problems associated with the old process include: • no advance notice for key departments • Not all departments aware of separation • No verification of signatures on out-processing checklist • Inadequate key control process • No mechanism to recover outstanding fees or university property • Inconsistent termination of all accounts • Outdated separation forms

  3. Previous Separation Process (continued) • Separating employee required to walk a form to 5 locations to obtain signatures • At least 3 more departments wanted to be added

  4. New University Separation Process! • Launched on Friday, January 30, 2009 • Improve method of collecting University property, securing network accounts, and resolving any financial obligations • Notify all key stakeholders (SNG) – 15 depts.

  5. New University Separation Process! • Use of internet & email – mass distribution • Updated forms (PDF)

  6. Using the New Process • Accept the resignation in writing (Template) • http://www.utsa.edu/hr/Separation/empsepprocess.cfm

  7. Using the New Process • Access the Separation Notification Formfrom the HR website

  8. Accessing the Electronic Form

  9. Welcome to UTSA's Separation Process! If you are responsible for ensuring that the appropriate UTSA departments (Separation Notification Group or SNG) are notified of an employee's separation from employment at UTSA, you may do so by completing the Separation Notification Form via this link: http://www.utsa.edu/hr/Separation/SNG-NotificationForm.cfm

  10. The Separation Processing Checklist • HR website – Forms http://www.utsa.edu/hr/forms.cfm#10 • SNG will respond by email (clear or not) • Using the Separation Processing Checklist - indicate if cleared or N/A. • If outstanding issues - notify employee

  11. Once cleared, forward checklist & the separation form to HR • Unless there are any outstanding obligations, employee goes to one place – HR

  12. NewUniversity Separation Process! • Enhancements • Your feedback is important • Questions?

  13. Thank you! David Diaz Employee Relations 458-7891 or 458-5771

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