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Avoiding Problems with Grants Session 4

Avoiding Problems with Grants Session 4

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Avoiding Problems with Grants Session 4

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  1. Avoiding Problems with Grants.gov Session 4 Shawn Bennett e-Grants Liaison

  2. Agenda • Grants.gov Update • Email Notifications • Common Grants.gov Rejections • PDF Issues • Forms Issues • NIFA Update • Things to Remember • Other Information • Questions

  3. Grants.gov Update • October 19, 2009, Contact Center Available 24/7. • February 10, 2010, Production “Boost”. • May 2, 2010, Test “Boost”. • June 2010 Build • Verifying AOR on Submit (Block Submission) • Enhanced Search Capabilites (Open Only)

  4. Grants.gov Update (Continued) • September 2010 Build, Security Enhancements • 90 Day Password Reset • 1 Year Deactivation • Password Rules • Inactivity Reduced to 15 Minutes • Forgot Password Function

  5. Grants.gov Update (Continued) • Future Change, “Next Generation” Grants.gov • Increase Functionality • Increase Commonality • Reduce Operating Costs • Improve Disaster Recovery Capability

  6. Email Notifications • Who is Getting the Emails? • What Emails Should I Receive? • Scenario 1: All Goes Well with the Submission. • Scenario 2: Rejected with Errors by Grants.gov • Scenario 3: Not-Accepted by the Agency.

  7. Scenario 1: All Goes Well With the Submission • Who is Getting the Emails? • Grants.gov Emails are ONLY Received by Submitter. • Agency Emails are Received by the Authorized Representative and Project Director on SF424. • What Emails Should I Receive? • Grants.gov • Submitted • Validated • Received by Agency

  8. Scenario 1: All Goes Well With the Submission (Continued) • What Emails Should I Receive (continued)? • Agency • Receipt • Acknowledgement

  9. Scenario 2: Rejected with Errors by Grants.gov • Who is Getting the Emails? • Grants.gov Emails are Only Received by Submitter. • What Emails Should I Receive? • Submitted • Rejected with Errors

  10. Scenario 3: Not-Accepted by the Agency • Who is Getting the Emails? • Grants.gov Emails are Only Received by Submitter. • Agency Emails are Received by the Authorized Representative and Project Director on SF424. • What Emails Should I Receive? • Grants.gov • Submitted • Validated • Received by Agency

  11. Scenario 3: Not-Accepted by the Agency (Continued) • What Emails Should I Receive? • Agency • Receipt • Not-Accepted

  12. Agency Receipt Email • From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov] Sent: Tuesday, May 11, 2010 3:18 PMTo: Bennett, R ShawnSubject: Receipt of Grant Application GRANT10599354 by USDA-NIFA • Shawn Bennett, • The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA), U.S. Department of Agriculture. • Tracking Number GRANT10599354 • Application Title Test • Time of Submission Tue May 11 13:43:14 EDT 2010 • CFDA 10.207 Animal Health and Disease Research • Funding Opportunity USDA-NIFA-AHFP-002937 • Application Deadline Thu May 13 00:00:00 EDT 2010 •  You will receive a subsequent email when your application is accepted or declined for review by NIFA. • Please do not reply to this message. • USDA . National Institute of Food and Agriculture • www.nifa.usda.gov • Investing in Science / Securing our Future

  13. Agency Not-Accept Email • From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov] Sent: Thursday, December 17, 2009 4:27 PMTo: Bennett, R ShawnCc: Bennett, R ShawnSubject: Non-Acceptance of Grant Application for review at USDA - NIFA • Evonne Pedawi, • The following grant application you submitted has been declined for review by NIFA. • Tracking Number GRANT10483233 • Application Title This is a test package to test Grants USDA receipt email deployment with updated Adobe Forms. • Time of Submission 2009-12-04 06:37:02.0 • CFDA 00.000 Not Elsewhere Classified • Funding Opportunity USDA-NIFA-SRGP-002626 • Application Deadline 2009-12-31 00:00:00.0  • The reason this application has been declined is as follows: • This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma • You may contact Sushma Peddi at NIFA via e-mail at speddi@nifa.usda.gov, if you have any questions. • USDA . National Institute of Food and Agriculture • www.nifa.usda.gov • Investing in Science / Securing our Future

  14. Agency Acknowledgement Email • --THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY-- • APRIL 12, 2010 • David A. Christopher • Molecular Biosciences & Bioeng • University of Hawaii • Honolulu, HI 96822-2303 • The following proposal has been received by the Cooperative State Research, Education, and Extension Service (CSREES): • Title: Genetic modification of anthurium to increase post- harvest life and flower yield • Proposal Number Assigned by CSREES: 2010-02918 • Date Received: 05-APR-10 • Grants.Gov Tracking Number: GRANT10574379 • Any correspondence concerning this proposal should include the above proposal number assigned by CSREES and the proposal title. • Sincerely, • Nicole Williams • Team Leader • Proposal Services Unit • Competitive Programs • cc: Paul Kakugawa

  15. Grants.gov Validation Email • From: support@grants.gov [mailto:support@grants.gov] • Sent: Monday, February 09, 2009 7:28 AM • To: Hitchcock, Jason • Subject: GRANT10157720 Grants.gov Submission Validation Receipt for Application •  Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and review. • Type: GRANT • Grants.gov Tracking Number: GRANT10157720 • You will be notified via email when your application has been retrieved by Grantor agency. • Thank you. • Grants.gov • mailto:support@grants.gov • If you have questions please contact the Grants.gov Contact Center: • support@grants.gov • 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

  16. Grants.gov Submission Email • From: support@grants.gov [mailto:support@grants.gov] Sent: Thursday, January 29, 2009 7:15 AMTo: Hitchcock, JasonSubject: GRANT10141612 Grants.gov Submission Receipt • Your application has been received by Grants.gov, and is currently being validated. • Your submission was received at 29-Jan-09 07:13:14 AM ET • Validation may take up to 2 business days. • Type: GRANT • Grants.gov Tracking Number: GRANT10141612 • We will notify you via email when your application has been validated by Grants.gov and is ready • for the Grantor agency to retrieve and review. • DUNS Number: 8726124450000 • AOR name: Jason Hitchcock • Application Name: Adobe Forms Testing of Matching Package • Opportunity Number: USDA-CSREES-SCRI-001928 • Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID • Thank you. • Grants.gov • if you have questions please contact the Grants.gov • Contact Center: • support@grants.gov • 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

  17. Grants.gov Rejection Email (Part 1) • From: support@grants.gov [mailto:support@grants.gov] • Sent: Friday, January 23, 2009 8:20 AM • To: Hitchcock, Jason • Subject: GRANT10134834 Grants.gov Rejection Notice for Application • Dear Applicant: • Your submission was received on 23-Jan-09 08:19:39 AM, ET . • However, it contained the following errors and cannot be forwarded to the granting agency.The following errors were detected: •  Error:Schema validation failed • DefaultValidationHandler found 3 problems: • 3 Errors: • 1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element 'RR_FedNonFedBudget:BudgetYear'. One of "http://apply.grants.gov/forms/RR_FedNonFedBudget-V1.1":BudgetYear1}' is expected. • 2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'. • 3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is not valid.

  18. Grants.gov Rejection Email (Part 2) • The document is NOT valid! • Please correct the above error(s) and resubmit your application to Grants.gov. • Type: GRANT • Grants.gov Tracking Number: GRANT10134834 • DUNS Number: 8726124450000 • Application Name: Current Adobe Forms Testing Matching • Opportunity Number: USDA-CSREES-SCRI-001928 • Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package • AOR Name: Jason Hitchcock • Thank you, • Grants.gov • If you have questions please contact the Grants.gov Contact Center: • support@grants.gov • 1-800-518-4726 (M-F 7:00 AM - 9:00 PM ET)

  19. Agency Receipt Email from Grants.gov • From: support@grants.gov [mailto:support@grants.gov] • Sent: Friday, January 23, 2009 12:20 PM • To: Hitchcock, Jason • Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT10135094 • Your application has been retrieved by the Grantor agency and is currently being reviewed. • Type: GRANT • Grants.gov Tracking Number: GRANT10135094 • We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your application. • Thank you, • Grants.gov Customer Support • www.support@grants.gov • 800-518-4726 (7 a.m. - 9 p.m. ET) • PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose. • http://trapply.grants.gov

  20. Common Grants.gov Rejections • The Authorized Representative (AR) is not designated to submit. • The Data Universal Numbering System (DUNS) number not at the Central Contractor Registry (CCR).

  21. PDF Issues • Password Protection • Some Scanned Documents (Konica) • Disguised Files

  22. Forms Issues • Cummulative Budget (Trainees) • Section E • Personal Information Form • Stops after 4 additional • Other Project Information Form • Section 4a, 4b, 4c, 4d

  23. NIFA Update • REEport • Research.gov • Automated Standard Applications for Payment System (ASAP)

  24. Things to Remember • Submit Your Application Early. • Follow All Instructions. • RFA • NIFA Application Guide • Late Applications Need to be Justified. • Grants.gov Case Numbers • Save Your Application.

  25. Things to Remember (Continued) • Watch Those Special Characters • Be Mindful of File Name Length (50) • Adobe Version • Make Sure You are Authorized to Submit • Know Your E-Biz Point of Contact

  26. Other Information • Programmatic Questions • Refer to the RFA. • Electronic Application Forms Help • Grants.gov at support@grants.gov or 1-800-518-4726. • NIFA electronic@nifa.usda.gov or 202-401-5048

  27. Other Information (Continued) • NIFA Internet Site: http://www.nifa.usda.gov/funding/application_info.html, http://www.nifa.usda.gov/business/business.html • Grants.gov Applicant Resources: http://www.grants.gov/applicants/resources.jsp • Grants.gov Grantor Resources: http://www.grants.gov/agencies/grantors_help_resou.jsp

  28. Questions?