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Developing and Using P-20W Longitudinal Reports. Monday, October 29, 2012 Carol Jenner, Washington State Education Research and Data Center Charles McGrew, Kentucky P-20 Data Collaborative Neal Gibson, Arkansas Department of Education Arkansas Research Center. Overview.

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developing and using p 20w longitudinal reports
Developing and Using P-20W Longitudinal Reports
  • Monday, October 29, 2012
  • Carol Jenner, Washington State Education Research and Data Center
  • Charles McGrew, Kentucky P-20 Data Collaborative
  • Neal Gibson, Arkansas Department of Education Arkansas Research Center

Arkansas: The Arkansas Research Center (ARC)

Kentucky P-20: A Collaborative Approach

Washington: Washington State Education Research and Data Center


The Arkansas

  • Research Center
  • (ARC)



Higher Education


Early Learning

Web Development

how are reports developed ky
How are Reports Developed KY

P-20 Data Collaborative Research Agenda

  • P-20 staff compile a list of potential ongoing production and special report topics for the governance group based on feedback from various constituents, analyzing legislative topics, etc.
  • Governance reviews and approves an annual reporting and research agenda.
how are reports developed ky1
How are Reports Developed KY

Planned Development Process

  • Audiences are identified and contacted for feedback or assembled as focus groups before the reports are created.
  • Mock-up reports are developed for feedback and data are analyzed to ensure they are appropriate.
  • Target audience iteratively review drafts.
  • Final reports released for vetting.
  • Reports released publicly.
how are reports developed ky2
How are Reports Developed KY

Ad Hoc Development Process

  • Report or research request is made or proposed
  • Approval process
    • Requests from state entities are automatically approved within reason
    • External requests are evaluated on merit, work required, and funding
  • Initial reports are developed
  • Abbreviated vetting and approval process
  • Reports released
current and near future reports ky
Current and Near-Future Reports KY

Reports available at

data presentation and use ky
Data Presentation and Use KY


  • Know your audience. What do they need to know and what format will best communicate it to them?
  • Don’t waste people’s time with data for data sake. Does it have usable meaning?
  • Just the facts. Don’t interpret data based on a political agenda. If you present it clearly people can make their own interpretations
  • People don’t like surprises – vet for accuracy as much as to prepare people

Washington State

  • Education Research
  • and Data Center

The Education Research & Data Center

  • Centralized P-20W data warehouse in development
  • Longitudinal reports are designed and produced now
  • Many reports have companion data sets
  • Reports will eventually be data warehouse products
  • P-20 reports for high schools and school districts website:
  • Plans for additional P-20W longitudinal reports for higher education and early learning sectors
report development
Report Development

Identify and involve stakeholders (for specific reports)

  • SEA staff, district administrators, school counselors
  • Higher education institutional researchers
  • State agencies, including P-20W partners
  • Legislators and legislative staff
  • Allow for stakeholder review before public release

Other considerations

  • Maximize data available while maintaining student privacy
  • Incorporate federal- and state-mandated elements when possible
access to reports
Access to reports

Public access at

  • Interactive, online reports based on de-identified data sets generated from the data warehouse (plus companion data sets for download)

Incorporation into SEA reporting (planned)

  • Some elements will be provided to SEA for reporting to administrators and for public website

Directly from the data warehouse

  • By ERDC staff
what types of reports are produced
What types of reports are produced?

Focus on “Feedback” reports

  • P-20 Reports for high schools and districts
  • Postsecondary enrollment by student characteristics
  • Pre-college (“remedial”) course-taking
  • P-20W Reports for baccalaureate institutions
  • De-identified data files to institutional researchers now – detail file plus longitudinal summary
  • Employment while enrolled and after graduation (annual earnings, industry of employment)
avoiding pitfalls
Avoiding Pitfalls

Employ effective data governance

Communication between agency decision-makers, data stewards and custodians, and research coordinators

Promote a P-20W data culture (“Think P-20”)

Establish definitions appropriate for P-20W

Recognize that counts in P-20W reports may not exactly match those in individual sector reports

Recognize that P-20W data provides richer information and presents new ways of analyzing old questions

contacts additional resources
Contacts & Additional Resources

Contact information:

Carol Jenner,

Charles McGrew,

Neal Gibson,

Keith Brown,

contacts additional resources1
Contacts & Additional Resources

For more information on developing and using P-20W longitudinal reports:

Data Use Issue Brief: Techniques for Analyzing Longitudinal Administrative Data:

Data Use Issue Brief: Turning Administrative Data into Research-Ready Longitudinal Data Sets: