Escambia County Schools LEA Parental Involvement Program Addressing compliance Issues

1. Escambia County SchoolsLEA Parental Involvement ProgramAddressing compliance Issues Required Annual Meeting of Title I Parents

2. Required Annual Meeting of Title I Parents Alabama Focus Area. Ensure that LEAs are requiring that all of their Title I schools hold their own Annual Meeting of Title I Parents to explain the requirements of the law and the rights of parents to be involved.

3. SDE Guidance on Required Annual Meeting of Title I Parents • Each Title I school is required to hold its own annual meeting. • An LEA meeting cannot replace each schools required Annual Meeting of Title I Parents. • Individual conferences with parents about Title I cannot replace the required Title I Meeting.

4. SDE Guidance on Required Annual Meeting of Title I Parents (Continued) • The person conducting the meeting must be knowledgeable about Title I, Part A—persons such as… • Principals • Assistant Principals • Title I Teachers • Title I Facilitators • Federal Programs Coordinator • Parent Involvement Coordinator/Facilitators • (in partnership with one of the above)

5. SDE Guidance on required Annual Meeting of Title I Parents (Continued) • The meeting must be advertized and conducted as the Annual Meeting of Title I Parents • The Annual Title I Meeting cannot be combined with another • meeting. • Having Title I as an agenda item during another meeting • does not meet compliance requirements for the required • annual meeting. • An Open House does not meet compliance requirements • for the required annual meeting. • A PTA/PTO meeting does not meet compliance requirements • for the required annual meeting.

6. SDE Guidance on Required Annual Meeting of Title I Parents (Continued) • The annual meeting is for the sole purpose of informing parents of… • Their school’s participation in Title I • The requirements of Title I and parents’ right to be involved • The 1% set-aside for Parent Involvement and their right to be • involved in how funds will be spent • Note: Parents should leave the meeting with a clear • understanding of being informed about the Title I Program • and their rights as Title I Parents.

7. SDE Guidance on Required Annual Meeting of Title I Parents (Continued) • Important to Remember… • At the Annual Meeting of Title I Parents, clearly • communicate the process for various involvement-how • they may have input on LEA plans, the school’s plan, • the 1% set-aside, the annual evaluation, the school- • parent compact, etc. • Then throughout the year, provide additional • communication about involvement opportunities • as applicable-Notices sent home, Web site, parent • leaders, newsletters.

8. SDE Guidance on Required Annual Meeting of Title I Parents (Continued) • SDE Template for Conducting the Annual Meeting of • Title I Parents • To assist schools in focusing their Annual Meeting of • Title I Parents on required topics, the SDE has • developed a PowerPoint template, which is available • in the e-Gap Document Library. • Schools will need to customize the PowerPoint to • reflect local information, processes, procedures, etc.

9. Compliance with the required Annual Meeting of Title I Parents is evident when… • Parent interviews reflect attendance at their school’s • annual meeting where they learned about the • requirements of Title I law and multiple opportunities • for involvement. They know about the 1% set-aside for • parent involvement and their right to be involved in • how funds will be spent. Parents understand the • processes of how decisions are made and their • opportunity for input. • Sign-in-sheets for the school’s annual meeting are • available with name, position, and signatures. • An agenda of the school’s annual meeting is available • with appropriate Title I topics addressed.