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Responsible touring? Best practice for managing sports tours. Introduction: Sports Touring Culture:. Sports Tours vs. Sports Festivals. Background & perspectives. Differing approaches to organisation. Choosing a Tour Operator- What to check for?.

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introduction sports touring culture
Introduction: Sports Touring Culture:
  • Sports Tours vs. Sports Festivals.
  • Background & perspectives.
  • Differing approaches to organisation.
choosing a tour operator what to check for
Choosing a Tour Operator- What to checkfor?
  • Financial protection, e.g. ABTA and ATOL.
  • Combined Employers/Public Liability Insurance
  • Relevant Experience/Appropriate Services
  • Safety Management System (SMS)
  • Provision of Travel Insurance
  • Endorsing & Promoting the Principles of 'Responsible Touring'
slide4

What is TourWatch?

  • What is ‘Responsible Touring’?
  • What do we do?
  • How will TourWatch hold groups responsible? 
slide5

The fundamentals of ‘Responsible Touring’:• It's tempting, but don't overdo the drink just because you're away having fun. Know your limit and stay in control. If one of your team-mates has overdone it- look after them, do not leave them alone, especially if they become unwell. • Do not use, purchase or sell any drugs on tour. • Respect your accommodation and the people who have to work there. Don’t cause deliberate damage or vandalise your room or communal areas. If you break or damage something by accident- just pay for it and say sorry! • On vehicles, use seatbelts where provided, do not stand up and walk around unnecessarily and don’t do anything to distract the driver. • Don’t physically or verbally assault anyone or deliberately seek confrontation. • Respect the rules/code of your sport, play safely and obey the officials • Remember to observe local laws & customs on decency/partial nudity when you choose your fancy dress. • Don't use the excuse of "we're on a sports tour" to justify the acceptability of unacceptable behaviour and damage. • Do not, under any circumstances, use body paint for your costumes.

slide8

History…

Pre – 2005

  • Clubs did own thing, Union did not know what

went on, what happened etc…

  • Carried Club/ University name with them.

2005!!!

Post – 2005

  • 2006: ‘Sportsparty’ Lloret De Mar = 180 People.
  • 2007: ‘Sportsparty’ Lloret De Mar = 350 People.
  • 2008: ‘Festival Italia’ Rimini = 310 People.
slide9

2009…

  • Travelled FULL CIRCLE
  • ‘SALOUFEST’
  • Most Successful TOUR to date

480 Students!!!

slide10

SALOU – 2005

  • 6 x Clubs – 1st time No. teams gone on same Tour.
  • 140+ Students.
  • 2 x Union Staff.
  • Tour Company = Poor!
  • Damaging Furniture/ Property!
  • Anti-Social Behaviour!
  • Fighting/ Violence!
slide11

FALL-OUT POST SALOU 2005!

  • ASSESS FUTURE OF CLUBS & TOURING?
  • NEED FOR CHANGE IN CULTURE, ATTITUDE &

APPROACH.

  • DECISION TAKEN FOR UNION TO ORGANISE

FUTURE EASTER TOURS.

  • IMPLEMENT MGMT SYSTEMS FOR FUTURE

TOURS.

  • ACCOUNTABILITY!
slide12

HOW?

  • CLUBS NOT ALLOWED TO PLAN/ ARRANGE ANY

TOUR WITHOUT PERMISSION OF AU.

  • CLUBS INDIRECTLY FORCED TO EMBRACE

‘SINGLE AU TOUR’ CONCEPT FOR EASTER TOUR.

  • IMPLEMENT SYSTEMS & PROCEDURES.
  • LEVIED PENALTIES - ‘CONDUCT & BEHAVIOUR

POLICY’!!!

  • AU MORE HANDS-ON.
  • ‘BOOTS ON THE GROUND!’.
slide13

WHAT?

  • RUNNING CENTRALISED TOURS FOR 4 YEARS.
  • IDENTIFIED TOUR COMPANIES WANTED TO

WORK WITH – 1 AU POINT OF CONTACT.

  • AU-EXEC COMMITTEE ROLE - TOUR.
  • TOUR COMMITTEE (IND. CLUB TOUR SECS).
  • CENTRALISED BOOKING, PAYMENT, DELIVERY.
  • TOUR POLICIES & PROCEDURES.
slide14

Pre-Tour?

  • VP SPORTS = TOUR LEADER.
  • STARTS – 1st WEEK OF TERM.
  • FORTNIGHTLY TOUR COMMITTEE MTGS –

CHAIRED BY AU-EXEC TOUR REP/ AU STAFF.

  • WEBSITE/ FACEBOOK GROUPS.
  • PRE-TOUR SAFETY BRIEFING FOR TOUR SECS.
  • CLUBS HOLD OWN PRE-TOUR MEETINGS.
  • CENTRALISED TOUR SHIRTS THEME.
slide15

0n-Tour?

  • VP-SPORTS = FIRST POINT OF CONTACT.
  • UNION TOUR GUIDE FOR EACH PERSON.
  • DAILY TOUR COMMITTEE MEETINGS/ UPDATES.
  • WHOLE TOUR GROUP SOCIALS/ DRESS-UPS.
  • OWN UNION TOUR STAFF ON DUTY.
  • ORGANISED SOCIALS.
  • UK CONTACT (24HRS).
  • TOUR DUTY MOBILE (24HRS).
slide16

Post-Tour?

  • TOUR WASH-UP.
  • AU SUPPORT FOR INSURANCE CLAIMS Etc.
  • FEEDBACK.
  • TOUR VIDEO/ POST TOUR PARTY.
  • NEW FOR 2010 = TOUR RE-UNION!
  • START PLANNING FOR NEXT YEAR.