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Arizona SharePoint Professionals Group. May 29th 2008 meeting. Agenda. Community News 5 for 5 Tips and Tricks Find it Faster with MOSS 2007 Search (Presented by Marianne Sweeney, Ascentium Corp.) Governing Search in the Enterprise (Presented by Tom Wisnowski of Microsoft).

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Community News

5 for 5 Tips and Tricks

Find it Faster with MOSS 2007 Search (Presented by Marianne Sweeney, Ascentium Corp.)

Governing Search in the Enterprise (Presented by Tom Wisnowski of Microsoft)

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community news
Community News
  • Microsoft SharePoint Administration Toolkit
    • Batch Update – schedule bulk operations against site collections in the farm —including moving site collections between content databases
    • Alert Updates - refresh all alert URLs in a specific site collection
  • New WCM Book: Andrew Connell – SharePoint 2007 WCM Development
  • SharePoint Learning Resources Site - Demo
  • Joel’s Top 100 Blogs
  • PDC 2008 October 27th – 30th – Yes, it’s really going to happen
  • Mindsharp is holding a public SharePoint training event in Phoenix on June 16th – 20th offering the following classes:
    • 5-day 2007 SharePoint Designer
    • 5-day WSS 3.0 Developer
    • 3-day 2007 SharePoint Power User
  • TechEd (6-10-08)
  • Next AZSPG - 5-29-08
introduction to sharepoint for net developers live webcast
Introduction to SharePoint for .NET Developers Live Webcast
  • In this 10 part series, you will receive practical technical information from Robert Bogue and Andrew Connell, both SharePoint MVPs, covering 10 fundamental developer topics on SharePoint via Live Meeting webcast.
  • About the series:
    • Every Tuesday and Wednesday from May 20 to June 18
    • Starts at 9:00AM PST
    • Each session is 60 minutes long
    • Level 200 with intro, demo, and coding
june meeting 6 26 08
June Meeting – 6/26/08
  • Configuring and Using Kerberos Step-by-Step with Tom Wisnowski
  • Demo – Using Powershell to Manage MOSS – William Xi
  • SharePoint Designer Power Demo
  • Mixing it up!!!
tip 1 locking application pages tory douglas
Tip 1: Locking Application Pages – Tory Douglas
  • Issue: Locking SharePoint 2007 application pages (_layouts) to prevent users from accessing them.  This is helpful not only in preventing users from accessing application pages they don’t need to be accessing on a public facing web site, but also in preventing search engines from crawling application pages. 
  • Solution:
    • To lock down your SharePoint 2007 application pages, issue the stsadm command as follows:
      • stsadm -o activatefeature -url -filename ViewFormPagesLockDown\feature.xml
    • This can be reversed (unlocked) by issuing the following command:
      • stsadm -o deactivatefeature -url -filename ViewFormPagesLockDown\feature.xml
  • Note:  By default, this SharePoint 2007 feature is deactivated, unless the site was created using the “Publishing Site” template.  Additionally, if you have anonymous access enabled prior to activating this feature, you need to disable anonymous access and then re-enable anonymous access again. 
  • Another similar capability is available for removing people picker AD lookups.  stsadm -o setpropertypeoplepicker-nowindowsaccountsfornonwindowsauthenticationmode
tip 2 vse for sharepoint user guides tim heuer
TIP 2: VSE for SharePoint User Guides (Tim Heuer)
  • This is the User Guide, Samples and Walkthroughs for the tools for developing custom SharePoint applications with the Visual Studio 2005 extensions for Windows SharePoint Services 3.0, version 1.1 (VSeWSS 1.1). The user guide has sections:
    • Starting out in SharePoint Development
    • Walkthrough of the VSeWSS User Interface including the WSP View
    • The Team Site Project
    • The Blank Site Project
    • The List Definition Project
    • The Web Part Project
    • The Workflow Projects
    • Project Item Templates
    • Best Practices with VSeWSS
    • Changes from 1.0 to 1.1
  • The User Guide included is an CHM file that does not require any additional software to view. The Visual Studio extensions for Windows SharePoint Services are expected to be released for Visual Studio 2008 in June 2008
tip 3 scanning into lists hafthor stefansson
Tip 3: Scanning into Lists (Hafthor Stefansson)
  • Dark Blue Duck offers The Scanning Enabler 2007TM
  • The product enhances SharePoint adding support for Desktop Scanning. Scan documents directly into SharePoint as easily as you would add files from your My Documents folder. You can save the scanned documents as searchable pdf, mdi or tif formatted files. Features Seamlessly integrated with SharePoint User Interface
    • Adds Scanning functionality to all new and existing document libraries and lists
    • Use a Desktop Scanner or a shared Multifunction printer (MFP)
    • Use Barcode pages to specify the Document Library folder the scanned document should be stored in or the List Item it should be attached to
    • Use Barcode pages to specify a SharePoint Content Type and one or more Site Column Values (metadata)
    • Uses Microsoft Office Optical Character Recognition (OCR) to create searchable documents
    • Supports batch scanning
    • Compatible with Windows SharePoint Services V3 and Microsoft Office SharePoint Server 2007 indexing and search
    • Supports custom metadata capture and workflow
    • Supports all Microsoft SharePoint server farm architectures
    • Easy to install and easy to uninstall
    • Supports Desktop Scanner Sharing
    • Creates searchable pdf, mdi and tif formatted documents
    • Multilanguage support
    • Supports image stamping
    • Use the Scanning EnablerTM Capture application to bulk load your paper documents to SharePoint
    • Implementation support provided by email and phone.
guest speaker marianne sweeney
Guest Speaker – Marianne Sweeney
  • Marianne Sweeny is an information architect and search specialist at Ascentium. Her first foray into information architecture was in 1998 and there has been no looking back since then. A deep passion for technology, accompanied by a complete ineptitude at programming, brought her to information retrieval systems and search engine optimization. Marianne completed her Masters of Library and Information Science at the University of Washington in 2005 and now adds a geeky fascination with all aspects of search to her creative endeavors. She is a frequent presenter at national conferences on both Web and Enterprise search matters.
  • Prior to joining Ascentium, Marianne was a Web producer at Microsoft for over 7 years. While there she founded the Microsoft Information Architects, a 300 member world-wide community dedicated to bringing the philosophy and best practices of IA to the company. Marianne is 16 year veteran of the entertainment industry where she developed feature film and television projects. She was a producing fellow at the American Film Institute and holds certificates in Software Product Management and Content Management Systems from the University of Washington. She is a frequent presenter on search optimization at conferences nationwide.
what is governance
What is Governance?

Roles and Responsibilities




“Guides, directs and controls how the organization use technology to accomplish business goals”

what does governance mean to search
What Does Governance Mean To Search?

“Guides, directs and controls how the organization use technology to accomplish business goals”

  • Business Goals:
    • Effective, secure information discovery
    • Efficiency improvements
    • Reduce data duplication / Reduce operational costs
    • Business inovation
roles and responsibilities
Roles and Responsibilities
  • Do I need a dedicated search team?
  • Identify roles and responsibilities
    • Executive Stakeholders (CEO, CIO, CTO)
    • Financial Stakeholders
    • Compliance officers
    • Enterprise Architecture
    • SharePoint Tech Leads
    • IT Operations Leads
    • LoB System / infrastructure Admins
processes you should define
Processes You Should Define
  • Lifecycle Management
    • Datasources, Scopes, Properties, Crawl Rules, Authoritative sites
  • Keywords and Best bests
  • Datasource Management
  • 3rd Party tools / plug-ins
    • Protocol handlers, iFilters, BDC definitions, web parts
  • Usage Analysis / System Performance / Relevancy Tuning
  • Custom / Advanced search pages
  • Search result removal
  • SSP Management
  • Customer Support / Troubleshooting
  • Backup / Recovery / Business Continuity
make governance meaningful
Make Governance Meaningful
  • Bad
    • New content sources will be managed by IT
  • Good

IP Security Policy

Content Disposition Policy

Information Stewardship

Customization / Configuration Policy

Rouge SharePoint Installations

Customer SLAs

Operations OLAs

  • SharePoint 
    • Communications / Help Desk / Ticketing
  • Backup Recovery Software
  • Anti-Virus tools
  • Reporting / Administration
  • Monitoring / Alerting