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Public health CBRN course. Mass Distribution and Vaccination Clinics. Chris Mackie, MD. Why Plan for Mass Distribution and Vaccination Clinics?. Likely worst case CBRN scenario in Canada for planning purposes : up to 100,000 people*

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Mass distribution and vaccination clinics

Public health CBRN course

Mass Distribution and Vaccination Clinics

Chris Mackie, MD


Why plan for mass distribution and vaccination clinics
Why Plan for Mass Distribution and Vaccination Clinics?

  • Likely worst case CBRN scenario in Canada for planning purposes : up to 100,000 people*

  • Delay in vaccination can result in exponentially expanding epidemics

    • Smallpox, hep A

  • Delay in treatment can result in significantly increased mortality

    • Anthrax, nuclear accident

*Solicitor General of Canada, Developing Options to Strengthen National Consequence Management Response Capability for Terrorist Incidents, 2001


Goals of session
Goals of Session

  • Describe key elements of a plan for mass distribution and vaccination clinics (DVC’s)

  • Discuss critical issues in implementation of DVC’s

  • Suggest some assessment mechanisms for a DVC plan

  • Discuss cases


What is a mass distribution and vaccination clinic
What is a Mass Distribution and Vaccination Clinic?

  • System of delivering prophylaxis on a large scale

  • NOT mass casualty clinic

  • Could include delivery of:

    • Vaccine

    • Antibiotics

    • Other medication (eg. KI tabs)


Elements of a dvc plan
Elements of a DVC Plan

  • Who

  • What

  • Where

  • When

  • How


Who stakeholders

External stakeholders

Population

Health care professionals and their organizations

Health care system representatives

Law enforcement

Media

Other levels of government

Internal stakeholders

Public health

Emergency management

Legal services

Community relations

Liaison

Who: Stakeholders


What is required to run a dvc
Whatis required to run a DVC

  • Equipment and supplies

    • Medical and PPE

  • Staff

  • Support infrastructure for staff

  • Transportation


Where will the dvc be
Where will the DVC be?

  • Push, pull, or combination?

  • Location – out of harm’s way

  • Size

  • Security

  • Access

  • Storage

  • Staff support services

  • Communication capacity

  • Back up power


When will the dvc be activated
When will the DVC be activated?

  • When to open DVC

  • When to escalate to regional, provincial or federal involvement

  • Criteria for closing DVC


How will you run the dvc
How will you run the DVC?

  • Overall plan tied to specific objectives

  • Incident Management System (IMS)

  • Public information plan

  • Floor/flow plan

  • Clinical protocols

  • Other policies and procedures


Elements staffing
Elements: Staffing

  • Rapid recall for current staff

  • Creative solutions to recruit additional staff

    • Neighbouring jurisdictions

    • Retired staff

    • Students

    • Non-traditional providers

  • Volunteer list and clear guidelines for involving volunteers


Elements staffing1
Elements: Staffing

  • Discussing unusual tasks and unfamiliar situations with unions and professional colleges in advance

    • Turf, safety, ethical imperatives, interpretation of contract language

  • Staff orientation plan

    • Policies and procedures


Elements documents
Elements: Documents

  • Clinic publicity information

  • Medical/epidemiological risk screening sheet

  • Information sheets on intervention with follow-up instructions

  • Intervention record

  • Orientation manuals with policies and procedures


Elements clinic publicity
Elements: Clinic Publicity

  • Intervention and services offered and not

  • Clinic location

  • Hours of operation

  • Target population

  • Documentation of eligibility, if required

  • Information for people not in target population

  • When certain groups should present

  • Proper clothing for easy immunization

  • Access: parking, mass transit


Elements external communications
Elements: External Communications

  • Comprehensive media strategy

  • Emergency broadcasting

  • Information hotline

  • Website




Elements equipment and supplies
Elements: Equipment and Supplies

  • Medical equipment and supplies, PPE, administrative supplies

  • Many resources for equipment and supplies, including:

    • Ontario Government Pharmacy

    • National Emergency Stockpile System


Elements generic policies and procedures
Elements: Generic Policies and Procedures

  • Informed consent (see provincial policy)

  • Mass informing?

    • Risks, benefits, contraindications

  • Documentation of consent

    • Signature vs. verbal

    • Tick box vs. written description

  • Data management

    • Clinic records – paper or electronic?

    • Protecting patient privacy

  • Adverse event reporting


Elements generic policies and procedures1
Elements: Generic Policies and Procedures

  • Incident Management System (IMS)


Plan management
Plan Management

  • Development

    • Partner and stakeholder input

    • Building relationships and buy-in

  • Dissemination

  • Revision

    • Process to update plan regularly


Scenarios preparing to implement a dvc plan
Scenarios – Preparing to Implement a DVC Plan

Genuine anthrax attack on government

offices

Nuclear plant releasing contaminated plume over

populated area

Other


Plan implementation identifying event and intervention
Plan Implementation: Identifying Event and Intervention

  • Determine a CBRN event has occurred

  • Identify the nature of the substance involved

  • Define temporal and spatial boundaries of the event

  • Determine appropriate intervention and required follow-up


Plan implementation facilities
Plan Implementation: Facilities

  • Select facility (facilities)

  • Set timelines

    • When to open clinic (ASAP)

    • Expected duration of operation

  • Establish clinic closure criteria


Plan implementation who needs the intervention
Plan Implementation: Who Needs the Intervention?

  • Define exposure criteria

  • Determine who should receive the intervention and prioritize groups

    • Cases

    • Contacts

    • Health care workers

    • First responders

    • Essential services personnel

  • Determine criteria for proof of eligibility


Plan implementation policy review and development
Plan Implementation: Policy Review and Development

  • Review generic policies and procedures and ensure they are appropriate

    • Medical directives

    • Consent

    • Data management

  • Set policy for conflict resolution

    • Predictable: individuals want the intervention but don’t meet criteria

  • Set policy to address refusal of intervention

    • Is quarantine appropriate here?


Plan implementation staffing and ims issues
Plan Implementation: Staffing and IMS Issues

  • Arrange staffing for the facility

    • Clinical, security, IMS roles

  • Media enquiries

  • Law enforcement issues

  • Security: risk of “bomb on bomb”


Plan implementation logistics and finance
Plan Implementation: Logistics and Finance

  • Determine mode of transportation for special populations

  • Obtain necessary medical supplies and PPE

  • Generate documents

    • Handouts regarding the intervention

    • Documentation forms

  • Proposed funding mechanism



Key concepts for dvc s

Who

What

Where

When

How

HIRA (CBRN-O)

IMS

Plan Management

Floor/Flow Plan

Creative Staffing

Creative Policies/ Procedures/ Protocols

Key Concepts for DVC’s