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Early Alert Faculty Training. How to submit early alerts via the SSP database. Early Alert Program : A system that allows for faculty to notify advisors of issues* that may affect the success of a student. *Not just academic difficulty. In Steps.

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Early alert faculty training l.jpg

Early Alert Faculty Training

How to submit early alerts via the SSP database


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  • Early Alert Program:

    A system that allows for faculty to notify advisors of issues* that may affect the success of a student.

    *Not just academic difficulty


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In Steps

Overview of the Early Alert Process


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STEP 1

Instructor identifies a student or students who are having difficulty in class:

  • Never Attended Class

  • Excessive Absences

  • Tardiness

  • Academic Concern

  • Low Homework/Quiz Scores

  • Low Test Scores

  • Personal Concern

  • Other


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STEP 2

Notification is sent by the instructor through the Student Success Plan (SSP) website.


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https://ssp.sinclair.edu

Enter your Sinclair email username and password




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1). Choose the Class

Steven L Johnson

Angela Sinclair ILP

Mary Q Thomas

Charles X Jones EAL

Margaret Y Tartan CAP

2). Double click on the student’s name until a box appears.

Click “Send Early Alert.”


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Angela Sinclair

0123456

[email protected]

ILP

Yvonne Dorsett

10-424

512-3032

Student Success Planning Services

Select the reason for the early alert


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Angela Sinclair

0123456

[email protected]

ILP

Yvonne Dorsett

10-424

512-3032

Student Success Planning Services

Click “Add/Edit” to insert your suggestions.



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Angela Sinclair

0123456

[email protected]

ILP

Yvonne Dorsett

10-424

512-3032

Student Success Planning Services

Type Comments

Click “Send Early Alert.”


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NEW

You now have the option of sending a general form letter to the student


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Also NEW

You will be ask if you would like to send additional Early Alerts

Would you like to send additional Early Alerts?


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STEP 3

An email is automatically distributed to the student’s counselor/advisor. 

  • Students without an assigned advisor are automatically distributed to a pre-selected office or individual.

  • Faculty receive an automatic email confirming the alert was delivered to the advisor.



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STEP 4

Advisor Contacts Student 

  • Phone

  • Email

  • Letter


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STEP 5

Advisor updates faculty on the progress of the early alert via email.

  • The Early Alert system sends the email on the advisor’s behalf.

  • Advisor can continue to update the faculty without closing the early alert.

  • All interactions are recorded by the system.


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Benefits

  • Supports a “team approach” in student retention

  • Less time consuming, easy to use

  • Accessible from anywhere at anytime

  • Flexible for the faculty and advisor to communicate freely

  • Tracks and records Early Alerts and provides updates to the faculty throughout the process

  • Creates detailed reports at any point during the year: weekly, monthly, annually, or each semester. 


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Questions?

Elizabeth Price

Early Alert Coordinator

Sinclair Community College

[email protected]

512-2449


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