Early Alert Faculty Training

1. Early Alert Faculty Training How to submit early alerts via the SSP database

2. Early Alert Program: A system that allows for faculty to notify advisors of issues* that may affect the success of a student. *Not just academic difficulty

3. In Steps Overview of the Early Alert Process

4. STEP 1 Instructor identifies a student or students who are having difficulty in class: • Never Attended Class • Excessive Absences • Tardiness • Academic Concern • Low Homework/Quiz Scores • Low Test Scores • Personal Concern • Other

5. STEP 2 Notification is sent by the instructor through the Student Success Plan (SSP) website.

7. https://ssp.sinclair.edu Enter your Sinclair email username and password

8. Select “Faculty” If prompted

9. Click “Send an Early Alert”

10. 1). Choose the Class Steven L Johnson Angela Sinclair ILP Mary Q Thomas Charles X Jones EAL Margaret Y Tartan CAP 2). Double click on the student’s name until a box appears. Click “Send Early Alert.”

11. Angela Sinclair 0123456 angela.sinclair@sinclair.edu ILP Yvonne Dorsett 10-424 512-3032 Student Success Planning Services Select the reason for the early alert

12. Angela Sinclair 0123456 angela.sinclair@sinclair.edu ILP Yvonne Dorsett 10-424 512-3032 Student Success Planning Services Click “Add/Edit” to insert your suggestions.

13. Drag and drop your suggestion into the other box Save

14. Angela Sinclair 0123456 angela.sinclair@sinclair.edu ILP Yvonne Dorsett 10-424 512-3032 Student Success Planning Services Type Comments Click “Send Early Alert.”

15. NEW You now have the option of sending a general form letter to the student

16. Also NEW You will be ask if you would like to send additional Early Alerts Would you like to send additional Early Alerts?

17. STEP 3 An email is automatically distributed to the student’s counselor/advisor.  • Students without an assigned advisor are automatically distributed to a pre-selected office or individual. • Faculty receive an automatic email confirming the alert was delivered to the advisor.

18. Student’s name, tartan id, phone number, and address Withdraw

19. STEP 4 Advisor Contacts Student  • Phone • Email • Letter

20. STEP 5 Advisor updates faculty on the progress of the early alert via email. • The Early Alert system sends the email on the advisor’s behalf. • Advisor can continue to update the faculty without closing the early alert. • All interactions are recorded by the system.

21. Benefits • Supports a “team approach” in student retention • Less time consuming, easy to use • Accessible from anywhere at anytime • Flexible for the faculty and advisor to communicate freely • Tracks and records Early Alerts and provides updates to the faculty throughout the process • Creates detailed reports at any point during the year: weekly, monthly, annually, or each semester. 

22. Questions? Elizabeth Price Early Alert Coordinator Sinclair Community College elizabeth.price@sinclair.edu 512-2449