Advanced Microsoft Word Lesson 4

1. Advanced Microsoft WordLesson 4 Lexington Technology Center May 11, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm

2. Advanced Word Lesson 4 Review of the Previous Lesson • Tracking Changes • Tables • Dropped Capitals • Changing Case • Backgrounds • Word Count • Protecting a Document • Thesaurus • Page Setup • In-Class Project 2

3. Advanced Word Lesson 4 Index and Tables -- Index Tab • This tab sets up indexes from index marks in the text • Insert a page break to provide a place for the index • Choose Insert, then select Index and Tables. Click the “Index” tab • Select a format from the box on the left, and a number of columns on • the right,then click “OK” • If nothing happens, you haven’t inserted any index marks! Format Columns 3

4. Advanced Word Lesson 4 Creating Indexes • Highlight the word (or words) to be added to the index • Press Shift + Alt + X to bring up the Mark Index Entry dialog box • Click the “Mark” button or “Mark All” button to add to the index 4

5. Advanced Word Lesson 4 Subentries in the Index • To create a subentry, cut the word from the “Main entry” box • and paste it in the “Subentry” box. Then type the main entry in the • “Main entry” box. Main Entry box Example of a Subentry: Software, characteristics, 2 Complexity, 2 Changeability, 3 Invisibility, 4 Subentry box 5

6. Advanced Word Lesson 4 Index and Tables -- Table of Contents Tab • This tab sets up a table of contents (TOC) from headings in the text • Insert a page break to provide a place for the TOC • Choose Insert, then select Index and Tables. Click the “Table of • Contents” tab • Select a format from the box on the left, and select a level and a tab • leader from the boxes on the right, then click “OK” Format Levels, Tab Leader 6

7. Advanced Word Lesson 4 Index and Tables -- Table of Figures Tab • This tab sets up a table of figures from captions in the text • The picture must be inline with the text for this to work • Insert a page break to provide a place for the index • Choose Insert, then select Index and Tables. Click the “Table of • Figures” tab • Select a format from the box on the left, and a tab leader on the • right, then click “OK” Format Tab Leader 7

8. Advanced Word Lesson 4 Index and Tables -- Table of Authorities Tab • This tab sets up legal case citations • Citations must be set up beforehand • Insert a page break to provide a place for the index • Choose Insert, then select Index and Tables. Click the “Table of • Authorities” tab • Select a format from the box on the left, then click “OK” Format Tab Leader 8

9. Advanced Word Lesson 4 Creating Citations • Highlight the long version of the citation to be added to the table • Press Shift + Alt + I to bring up the Mark Citation dialog box • The citation appears in the “Selected text” box. Format it as you • want it to appear in the table • type the short version of the citation in the “Short citation” box • Click the “Mark” button or “Mark All” button to add to the table Selected Text Short Version 9

10. Advanced Word Lesson 4 Drawing Toolbar • Choose Tools, then select Customize; click the “Drawing” checkbox Select Object Tool Line Text Box Arrow Style Line Color Line Style AutoShapes Rectangle Shadow Drawing Menu Word Art Text Color 3-D Effects Arrow Free Rotate Tool Dash Style Oval Fill 10

11. Advanced Word Lesson 4 Word Art • Choose Insert, then select Picture; click on Word Art • Select the Word Art style that suits your presentation and click “OK” Select 11

12. Advanced Word Lesson 4 Word Art • The Word Art text dialog appears • Select the font, size, and style (bold, italic) • Highlight and replace “Your Text Here” with desired text • Use the Word Art Shape Tool to create even more effects 12

13. Advanced Word Lesson 4 Word Art Toolbar • Choose Tools, then select Customize; click the “Word Art” checkbox Insert Word Art Format Word Art Word Art Alignment Word Art Gallery Letter Height Word Art Shape Text Direction Edit Text Tool Free Rotate Character Spacing 13

14. Advanced Word Lesson 4 Envelopes and Labels • Choose Tools, then select Envelopes and Labels • Envelopes and Labels dialog box appears • Type in Delivery address and Return address • To change the font, or add postal barcodes, select the “Options” button 14

15. Advanced Word Lesson 4 Envelope Options • Choose font for both Delivery address and Return address • Set the positions for the address and return address • Word can add the postal barcode. Click the “Delivery point barcode” • checkbox Address Positioning Controls Barcode Checkbox Address Font Controls 15

16. Advanced Word Lesson 4 Labels • Choose Tools, then select Envelopes and Labels • Envelopes and Labels dialog box appears. Click the “Labels” tab • Type label text. For labels drawn from a database, use Mail Merge • To select type of label, click the “Options” button • To print a single label, pick the row and column of the label to • be printed Options Button Row & Column Settings 16

17. Advanced Word Lesson 4 Label Options • Label Options dialog box • Select type of printer and feed tray • Select label manufacturer and label form number • Create your own label by selecting the “New Label” button Label Manufacturer Label Number 17

18. Advanced Word Lesson 4 REVIEW • Indexes • Table of Contents • Table of Figures • Table of Authorities • Drawing Toolbar • Word Art • Envelopes • Labels 18