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Washington University School of Medicine. Research Administrator’s Forum May 8, 2003. K Award Guidelines. General and institute-specific rules. Minimum effort percentage (75%). Salary dollar limit ($75k - $85k). No other salary on other NIH awards.

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washington university school of medicine

Washington UniversitySchool of Medicine

Research Administrator’s Forum

May 8, 2003

k award guidelines
K Award Guidelines
  • General and institute-specific rules.
  • Minimum effort percentage (75%).
  • Salary dollar limit ($75k - $85k).
  • No other salary on other NIH awards.
  • Research development support dollars can fund technical salaries.
  • F&A limited to 8% mtdc.
k awards
K Awards
  • NIH Career Development Awards
    • K05, Senior Scientist Award
    • K07, Academic Career Award
    • K08, Mentored Clinical Scientist Development
    • K22, Career Transition Award
    • K24, Midcareer Investigator Award in Patient-Oriented Research
k award cautions
K Award Cautions
  • Technical personnel cannot supplement PI effort.
  • Effort percentage can drop by 25%, but not below minimum award level (75%).
  • Salaries for mentors, secretaries and administrative assistants are not allowed.
  • R01 project can/cannot overlap.
additional k award info
Additional K-Award Info
  • NIH K-Kiosk web page
    • http://grants1.nih.gov/training/careerdevelopmentawards.htm
  • Individual Institute Career Award Sites
    • http://www.niaid.nih.gov/ncn/training/kadvice.htm
  • G&C and SPA
    • John Michnowicz, 362-6876
    • Joe Gindhart, 935-7089
ppg effort requirement
PPG Effort Requirement
  • Section III - Terms and Conditions of NGA
  • Minimum effort required
    • “PI will devote at least 25% effort to the project for the entire budget period, in accordance with NHLBI Program Project Guidelines.”
    • “Each Project Leader must devote at least 20% effort to the project for which they are responsible, for the entire budget period.”
personal activity report par
Personal Activity Report (PAR)
  • A measure of the total effort for which an employee is compensated by WUSTL, regardless of the number of hours actually worked.
  • OMB Circular A-21 requires payroll costs to be documented to ensure that external sponsors reimburse the grantee only for the time and effort actually expended on their behalf.
  • After-the-Fact Activity certification method.
after the fact activity records
After-the-Fact Activity Records
  • The report will reflect an after-the-fact reporting of the percentage distribution of activity of the employee.
  • Faculty/staff must review, modify if necessary and certify that effort percentages are a reasonable estimate of the work performed.
par certification
PAR Certification
  • The PAR is a legal document.
  • Certification is required by Federal regulations and is subject to independent audit and review.
  • “I confirm the above activity distribution represents a reasonable estimate of the compensated effort expended by me during the period stated.”
who can sign a par
Who Can Sign A PAR?
  • Strongly recommend that each individual faculty or staff member sign their own PAR.
  • A supervisor or administrator may sign the PAR in the absence of the employee, if he/she has first hand knowledge of 100% of the compensated effort for that individual. Must document on the PAR why the individual is not able to sign.
par schedule cont
Par Schedule, cont.
  • Medical School Campus
    • Academic (faculty), report semiannually
      • December and June
    • Non-Academic (staff), report quarterly
      • September, December, March & June
par timeline
PAR Timeline
  • Per the agreement with our federal cognizant agency (DHHS):
    • The PAR report must be signed by the employee the appropriate designee within 30 days of issuance.
    • The PAR report must be returned and received by SPA within 60 days of issuance.
changes to par s
Changes to PAR’s
  • If the actual effort performed on a sponsored project differs from the percentage noted on the PAR by:
    • Less than 5%, no adjustment is necessary.
    • More than 5%, the PAR should be adjusted manually to reflect the correct effort percentage. A Payroll Cost Transfer (PCT) form should be submitted to properly restate the salary for the PAR period.
payroll cost transfers pct s and par s
Payroll Cost Transfers (PCT’s) and PAR’s
  • Compare the period covered by the PCT to the current or prior PAR period.
  • Has the PAR been generated?
    • Consider the system date
  • Has the PAR been received and/or submitted back to Sponsored Projects Accounting?
  • Does the PCT effect the PAR percentages by more than 5%?
    • Adjust PAR to reflect PCT and submit/resubmit
additional par info
Additional PAR Info
  • Contact Sponsored Projects Accounting
    • Liz Colletta, 935-5757
    • Melissa Evers, 935-7939
    • Joe Gindhart, 935-7089
  • Consult SPA website
  • Consult School Of Medicine - Finance website.
washington university school of medicine1

Washington UniversitySchool of Medicine

Research Administrator’s Forum

May 8, 2003