J-1 S tudent E mployment

1. J-1Student Employment Director Wesley Young International Student Advisors Marie Manlapaz (A to G) Catherine Berberich (H to L) Sarah Ligday (M to Z) Student Services Assistant Linda Heckert

2. Health Insurance Reminder • U.S. immigration regulations require J-1 students and their J-2 dependents to have health insurance throughout the period of participation in the Exchange Visitor Program. • The University of California Student Health Insurance Plan (UC SHIP) meets all J visa health insurance requirements, including coverage for medical evacuation and repatriation. • Your automatic enrollment in UC SHIP will begin on the first day of the quarter. • Any questions regarding UC SHIP please contact Student Health and Counseling Services at Student Health & Wellness Center (SHWC). The center is located on La Rue Road between Hutchison Drive and Orchard Road, across the street from the Activities and Recreation Center (ARC) . Or by phone at 530-752-2300.

3. Overview International Students in J-1 status have limited work authorization available. • On-campus employment • Off-campus employment

4. On-campus Employment • Academic Year: Part-time (no more than 20 hours per week) • Summer and official school breaks: Full-time • “On campus” = UC Davis campus including UC Davis Extension and UC Davis Medical Center • Prior authorization is needed from SISS for on-campus employment

5. Authorization for On-Campus Employment • J-1 On-campus employment applications must be received at SISS PRIOR to employment start date • Complete SISS J-1 On-Campus Employment Form • Download form from http://siss.ucdavis.edu or pick up from SISS office • SISS will provide authorization to begin employment • Authorization is valid for MAXIMUM 12 MONTHS, depending on employment offer letter

6. Off-campus Employment • Academic Training • Economic Hardship Work authorization is ALWAYS required BEFORE off-campus work begins

7. Academic Training • Work, training or experience related to field of study • Employer-specific = separate authorization for each training • Paid vs. unpaid academic training • Simultaneous or sequential academic training • Part-time employment = full-time academic training Example: Carolina works at 2 labs off campus for 3 months: Lab 1 = 10 hours/week Lab 2 = 8 hours/week 2 separate academic training authorizations from SISS Carolina has used 3 months of academic training

8. Academic Training Timeline • Work authorization is required BEFORE employment begins • Eligible for immediate academic training with authorization from SISS • Post-completion academic training: Employment must begin no later than 30 days after program completion. Reminder: DS-2019 must be extended for academic training before DS-2019 expires.

9. Length of Academic Training Undergraduate & Graduate Students: • 18 months total OR • Length of program of study if less than 18 months Example: program of study is 9 months = 9 months of Academic Training Doctoral Students: • Maximum initial 18 months • Possible 18 month extension for post-doctoral research position • Total 36 months

10. Unpaid Academic Training • During program of study or after program completion • Requires: • Approval of academic department andSISS • After program completion: proof of financial support for living expenses for duration of Academic Training

11. Academic Training Application • Pick up Academic Training Form from SISS • Obtain a job offer letter from your employer • Request a letter of recommendation from your academic advisor/graduate advisor • Submit application to SISS • SISS authorizes academic training: new DS-2019 and authorization letter

12. Economic Hardship • Proof of unforeseen financial circumstances after enrollment in school • Enrolled full-time and in good academic standing • Work is limited to 20 hours/week, full-time during official school breaks and vacations • Work does not need to be related to field of study • Authorization is granted by SISS or program sponsor See your International Student Advisor at SISS!

13. Quiz Time

14. Q: How many hours per week can an J-1 student work on campus during the academic year? 1. 20 hours per week 2. Work as much as the professor tells you to 3. 24/7 4. 21 hours per week

15. Q: Where can a J-1 student work on campus? 1. Making coffee at the Davis Downtown Starbucks 2. Polishing bowling balls at the UC Davis Bowling Alley 3. Cleaning the stalls at the UC Davis Cow Barn 4. Serving coffee at the UC Davis Silo Starbucks BONUS: Do J-1 students have to apply for on-campus work authorization? Yes, authorization from SISS is required before employment begins.

16. Q: Can a viticulture student in J-1 status work off campus using academic training: 1. Helping with harvest at a vineyard in Sonoma 2. Fixing cars at an auto mechanic shop in Napa Valley 3. Making wine at the Mondavi Winery in Napa Valley

17. Q: When must a student have work authorization in order to work off-campus? 1. Before starting employment 2. Whenever they have a free moment 3. After the employer asks them for work authorization 4. As long as they don’t work over 20 hours per week

18. Q: If a student’s academic program is for 6 months, how much Academic Training does the student qualify for? 1. None 2. 6 months 3. 18 months BONUS: After program completion, can a student still apply for Academic Training? Academic Training must begin within 30 days of completion of academic program. Application must be received at SISS before DS-2019 expiration date.

19. Contact Us Your International Student Advisor is assigned according to your last name. A to G H to L M to Z Marie Manlapaz Catherine Berberich Sarah Ligday dmmanlapaz@ucdavis.edu cjberberich@ucdavis.edu sligday@ucdavis.edu 752-8997 752-7874 752-0866 Student Services Assistant Linda Heckert ljheckert@ucdavis.edu 754-4792 Appointments can be made by calling (530) 752-0864 Ext. 0