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Improving Tribal –DoD Relations:. Contracting Programs. Work Available at DoD Sites. Construction: Demolition Paving Cleanup Soil removal/ excavation Environmental service support Services: Facility Management (e.g., library) Information Technology (e.g, managing networks)

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Presentation Transcript
slide2

Work Available at DoD Sites

  • Construction:
    • Demolition
    • Paving
    • Cleanup
    • Soil removal/ excavation
    • Environmental service support
    • Services:
    • Facility Management (e.g., library)
    • Information Technology (e.g, managing networks)
    • Archaeology / specialized cultural expertise
    • Retail office supplies and products

2

Contracting

slide3

DoD Policy

  • Capacity Building – building a good foundation
    • Is consistent with Department of Defense’s 1998 American Indian and Alaska Native Policy
    • Simplifies contract monitoring,
    • Lower costs, and
    • Promotes government/tribal relationships

2

Contracting

slide4

Procurement Contracting Tools

  • Primary Procurement Contract Forms
    • Blanket Purchase Agreements (BPU)
    • Task/delivery order
    • Firm Fixed-price contracts
    • Cost-reimbursement (rarely used at the base level)
  • Other contracting tools
    • Cooperative Agreements (CAs)
    • Memorandums of Understanding (MOU)
    • Government Purchase Card (Formerly IMPAC)

3

Contracting

slide5

Basic Steps in the Contracting Process

  • Identify the requirement
  • Develop detailed statement of work (SOW)
  • Determine the best contracting tool with contracting office Influential factors:
    • Cost
    • Expertise
    • Risk
    • Small Business goals
    • Planning and execution time
  • Evaluate proposals and make award
  • Performance evaluation

5

Contracting

government responsibilities
Government Responsibilities
  • Educate contractors
  • Monitor their expenditures
  • Ensure contractor responsibility
  • Monitor schedules, measure milestones
  • Pay them timely for work completed
  • Effective and consistent communication at every step!

6

Contracting

slide7

Small Business Contracting Program

  • DoD and the Small Business Administration (SBA) work with small businesses to encourage development of new sources of goods and services
  • To participate, Native American firms must:
    • Be for-profit (partnership, sole proprietor, corporation, joint venture, association, trust or cooperative)
    • Be considered capable of performing contract tasks
    • Provide required certifications (e.g. Drug-free workplace, payment of required wage rates, etc.)

7

Contracting

slide8

SBA - Special /Disadvantaged Business Programs

  • 8(a) Business Development Program
    • Build capacity so firms can thrive in competitive business environment
  • Mentor-Protégé Program
  • Create successful DoD contractors of the future
    • SBA - Part of 8(a) program
    • DoD has similar program
  • Small Disadvantaged Business (SDB) Program
    • Boost SDB participation in federal procurement to overcome effects of past discrimination

8

Contracting

slide9

SBA - Special /Disadvantaged Business Programs (Cont.)

  • HUB Zone Program (“Historically Underutilized Business Zone”)
    • Provides preferences to encourage economic development in HUB Zones
    • All Indian reservations qualify as a HUB Zone
  • Veteran-owned Small Businesses
  • Women-owned Businesses

9

Contracting

other special procurement programs
Other Special Procurement Programs
  • DoD Indian Incentive Program
    • Pays prime contractor 5% of amount subcontracted to an “Indian organization or Indian-owned economic enterprise”
  • HBCU/MI ( Historically Black Colleges and Universities / Minority Institutions )
  • Native American Initiative (Air Force)
  • NISH ( Nat’l Institute for the Severely Handicapped )
slide11

Current & Past Contracts With Native Americans

  • CA With Evansville Village in Alaska
  • CA With Metlakatla Indian Community, Alaska
    • Site Investigation and Cleanup
  • CA With Oglala Sioux, South Dakota
    • Clean Up Activities at Badlands Bombing Range
  • CA With Central Counsel of Tlingit and Haida Indian Tribes of Alaska
    • Collecting Data Regarding DoD Environmental Impacts
  • Contract With Pueblo of Laguna, New Mexico
    • Construction Work
  • Contracts Between Army Corps & Alaska Native Corp.

10

Contracting

slide12

What to Advise Tribes

  • Know your capabilities and availability
    • SBA registration and certification
    • Federal supply schedule - GSA
    • DoD central contractor registration
    • Seek subcontracting opportunities
    • Monitor for local purchase opportunities
  • Use e-commerce tools (the Internet)
  • Get to know your local SBA advocate

11

Contracting

slide13

Sources of Information and Assistance for Tribes

  • Installation and regional military contracting offices
  • National Center for American Indian Economic Development (NCAIED)
  • Procurement Technical Assistance Cooperation (PTAC) Agreement Program
  • SBA Tribal Business Information Centers
  • Native American Business Alliance
  • U.S. Department of Commerce Native American Business Development Centers (NABDCs)

16

Contracting

slide14

Sources of Information and Assistance (Cont.)

  • National Federation of Indian Businesses
  • DoD’s Office of Small Business Programs
  • Solicitation mailing lists
  • Bid Boards - Available locally
  • Commerce Business Daily
  • Use the internet

17

Contracting