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Creating Accessible PDF Documents. Dick Hemenway CMAC Accessibility Committee. Topics. Acrobat 5.0 settings Existing PDF Files New Files Documents Containing Bitmapped Images Documents Containing Tables Using the Make Accessible Plug-in - Available at Adobe.Com. Acrobat 5.0 Settings.

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creating accessible pdf documents

Creating Accessible PDF Documents

Dick Hemenway

CMAC Accessibility Committee

topics
Topics
  • Acrobat 5.0 settings
  • Existing PDF Files
  • New Files
  • Documents Containing Bitmapped Images
  • Documents Containing Tables
  • Using the Make Accessible Plug-in - Available at Adobe.Com
acrobat 5 0 settings
Acrobat 5.0 Settings
  • Edit > Preferences > General
  • Select ACCESSIBILITY
  • Change settings as required - suggest setting page count to 0.
existing pdf files
Existing PDF Files
  • Original File and Authoring Application Available
  • Original File and Authoring Application Unavailable
  • Scanned PDF
original file and authoring application available
Original File and Authoring Application Available
  • Install Adobe Acrobat 5.0
  • Convert to a new PDF file using latest version of application
  • Use Make Accessible Plug-in
original file and authoring application unavailable
Original File and Authoring Application Unavailable
  • Open PDF in Acrobat 5.0
  • Use Make Accessible Plug-in
new files microsoft office 2000 application
New Files (Microsoft Office 2000 Application)

1. Open Document

2. Choose Acrobat > Change Conversion Settings

new files microsoft office 2000 application continued
New Files (Microsoft Office 2000 Application) Continued

3. Open Office Tab

4. Select Options

  • Embed tags in PDF
  • Page Labels off
new files microsoft office 2000 application continued14
New Files (Microsoft Office 2000 Application) Continued

5. Open Bookmarks Tab

6. Select Options

new files microsoft office 2000 application continued16
New Files (Microsoft Office 2000 Application) Continued

7. Select Acrobat > Convert to PDF

OR click Adobe PDF button

specify language for text
Specify Language for Text
  • Window > Tags
  • In Tags dialog box, click on + symbol to left of TAGS ROOT to get <DOCUMENT>
  • Right click on <DOCUMENT> to get menu
  • Select ELEMENT PROPERTIES
  • Select EN-US in LANGUAGE box
  • OK
documents containing bitmapped images alt tags
Documents Containing Bitmapped Images (Alt Tags)
  • Window > Tags
  • Click the + symbol to left of <figure> element
  • Select <figure> element - Right Click to get menu
  • Select ELEMENT PROPERTIES
  • Enter Alt Tag in ALTERNATE TEXT box
  • OK
documents containing tables
Documents Containing Tables
  • Use INSERT TABLE command or DRAW TABLE tool in MS Word
  • Don’t use tabs to simulate double-column text
using the accessibility checker in acrobat 5 0
Using the Accessibility Checker in Acrobat 5.0
  • Tools > Accessibility Checker
  • Change settings as required
using the make accessible plug in
Using the Make Accessible Plug-in
  • When you do not need to run the Make Accessible Command
  • How to use the Make Accessible Command
when you do not need to run the make accessible command
When You Do Not Need to Run the Make Accessible Command
  • When you created a tagged Adobe PDF file using MS Office 2000
  • When you created a tagged Adobe PDF file from scanned images using Adobe Acrobat Capture
how to use the make accessible command
How to use the Make Accessible Command
  • Open the PDF file in Acrobat 5.0
  • Choose Document > Make Accessible
  • Use the Tags palette to add a language specification or alt tags for images
  • Use the Accessibility Checker
  • Save the file
review
Review
  • What do I need for
    • Existing PDF files - Acrobat 5.0, Make Accessible Plug-in and original application if available
    • Existing scanned PDF (image only) - Adobe Capture 3.0
    • New files - Acrobat 5.0 and MS Office 2000 Applications