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Software Tools for Operations and Maintenance Planning

This software helps with scheduling, coordinating, and managing maintenance work for the operations and maintenance of complex systems. It improves communication, task approval process, and task history.

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Software Tools for Operations and Maintenance Planning

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  1. Software Tools for Operations and Maintenance Planning Theo Larrieu, Steve Suhring

  2. Obligatory aerial photo • Tunnel ~ 1.4 km long • Electrical Distribution – 40 MW • Low Conductivity Water ~ 400,000L • 7 km Beamlines at 10-6 - 10-13 torr • 2 Polarized Photocathode Electron Guns • 42 Cryomodules with eight 5 cell Superconducting Niobium Cavities each • 2 Kelvin Helium Refrigeration Plant • 338 5kW klystrons each with independent controls • ~2100 Magnets and Power Supplies

  3. Operators Electrical Engineering Support (EES) Accelerator Engineering Department CASA (Accelerator Physics Group) Institute for Superconducting RF Plant Engineering Polarized Gun Group Radiation Control Group Safety Systems Group Software Group EH&S Group Accelerator Support

  4. Something somewhere always needs to be installed, tested, upgraded, reconfigured, repaired, replaced, or removed.

  5. Operability Manager Software Controls Group Program Deputy/Operations Group Scheduling and coordination of accelerator hardware maintenance work. Installing, upgrading, maintaining control system software. Scheduling and performing beam studies in conjunction with experimental program. Scheduling & Planning

  6. Operability Manager

  7. Software Group

  8. Program Deputy

  9. Weaknesses • Ambiguous approval status leading to unapproved configuration changes. • Lack of coordination among groups • Hardware installed before software ready or vice-versa. • Safety & Radiation Control personnel not always informed of latest changes to plans. • Not sufficiently nimble for “Opportunistic” maintenance.

  10. Avenues for Improvement • Devise a common, consistent task approval process • Improve communication among groups • Make approval status unambiguous • Keep an online history of completed work • Integrate with other web-based tools used by Ops

  11. Accelerator Task List

  12. Group by Area

  13. Group by Project

  14. Beam Test Plans by Termination Point

  15. Create Task - Summary

  16. Create Task – Areas & Systems

  17. Create Task - Description

  18. Hazard Identification

  19. Beam Testplan - Specifications

  20. Beam Testplan

  21. Software Testplan

  22. Software Testplan Templates

  23. File Attachments

  24. Unified Task Approval Operability Manager is main task Approver, but • Awaits Controls Group sign-off on Software Tasks • Awaits Operations Group sign-off on Beam Testplans • Defers final scheduling of Beam Testplans to the Program Deputy

  25. Better Communication • System Owners, Area Designees, others automatically receive email notification • Concerns and status updates become part of task via comments

  26. Emailed Task

  27. Unambiguous Status

  28. ATLis Logbook

  29. ATLis Shift Plans

  30. History of completed work

  31. Widespread acceptance • 169 distinct individuals have written 3846 work plans since January 2003. • 145 distinct individuals have added 8826 comments on those tasks.

  32. Adoption by other Groups

  33. Installing ATLis for a new group • Unzip files on web server • Create new database user • Run database creation script(s) • Define Areas, Systems • Identify Operability Manager(s) (Task Approvers) • Review/Modify settings in app.php • Setup authentication • Configure email cron job

  34. Useful to other sites? • Requirements • Oracle (Free XE version is fine) • PHP 5.2.0+ • Web Server (we use Apache 1.3.x) • ATLis (http://www.jlab.org/~theo/atlis/) • WYSIWYGPRO (optional) • Detailed install guide should be available at the URL above within a few weeks of the end of this workshop.

  35. Accelerator Task List

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