Academic Scheduling Why a new system? FAQ’s Dates to remember
Why a new system? • Academic Scheduling at UNO until now was done entirely on paper, relying on one person to compile and enter all data. • This practice was not only a miss-use of resources, but was also prone to mistakes. • Decentralizing the scheduling process will allow individual departments more time and direct control in creating their schedules, eliminating mistakes, decreasing paperwork and removing needless administrative oversight.
Combined Courses • Combined courses at UNO are treated as separate entities and must be scheduled as such. (This includes 4000G courses) • Schedule courses that will later be combined with identical information in all fields. • The Registrar’s office will ask you for a list of courses to be combined once the initial scheduling process is complete. • Courses that are combined across subjects must have blank IOR assignments. Instructors for cross-subject course combinations must be assigned manually by the Registrar’s Office.
Combined Course Enrollment Maximums • Combined course enrollment maximums should be dealt with as follows. • All courses to be combined should use THE TOTAL NUMBER FOR THE ENTIRE COMBINED COURSE • For example. Course 4000 and 4000G should have a total of 35 students in their combined course. Therefore, course 4000 should have an enrollment max of 35 and course 4000G should have an enrollment max of 35. • This will allow any combination of registrations in any section included in the combo up to the maximum enrollment. • Any deviations from this policy will be dealt with on an individual basis.
Common Lecture Courses • Common lecture courses are treated similarly to combined courses. • For any course with a combined lecture, use Meeting Pattern for the common lecture pattern and time, and use Addtl. Meets for recitation/breakout meeting patterns and times. • The Registrar’s Office will ask for a list of courses with common lectures after the initial scheduling process is over and will assign rooms accordingly. • IOR’s must be assigned to all sections, regardless of the common lecture.
Special Classroom Needs • The new system cannot yet process special room requests. • These requests will be handled as before through lists requested by the Registrar’s office after the schedule is compiled. • As the software is refined, room feature needs and requests will be automated.
Special Topics Courses • The new system will allow the department to assign Special Topic Titles to Special Topics Courses themselves. • Any course with a Special Topic Title in the catalogue will have a drop-down box under the Basic Info tab on the section editing portion of the interface. • The drop-down will only reflect topics previously taught as new topics must be added to the catalogue before they can be selected. • Special Topic Titles must be assigned BY SECTION as there can be multiple titles for multiple sections of the same Special Topics Course.
Ind. Study / Non-Meeting Courses • Ind. Studies, Dissertation Research etc. or any course that will not utilize academic space or meet regularly DOES NOT need to be assigned a meeting pattern. PSOFT no longer records blank meeting times as TBA so please leave them blank if the course does not actually meet. • This will prevent facility and student scheduling conflicts.
Add/Cancel after deadline • Once the scheduling deadline has passed, courses cannot be added or canceled without submitting the proper form. • As these additions are considered add/cancel, signatures are required • Photocopies or e-mails claiming “paperwork to follow” will no longer be permitted. • Paperwork IS NOT necessary for room changes or changes to enrollment maximums, only for meeting pattern changes, time changes, or adds/cancels. • THIS ONLY APPLIES TO CHANGES AFTER THE SCHEDULING DEADLINE! • An electronic version of this form is something else we wish to automate in the near future.
Instructors of Record • Using the new system, departments can assign and change IOR assignments at will up until grade rosters are printed. • The IOR portion of the system will remain active, even after the scheduling deadline. • There may only be two IOR’s per section. • All IOR’s will be defaulted to APPROVE level status. The Registrar’s office may be notified to lower the grading status of any IOR if you wish (i.e. TA’s)
IMPORTANT DATES • Feb. 5th – 9th: Training (system open) • Feb. 9th 4:30pm: System data wiped • Feb. 12th: System open for scheduling • March 9th 4:30: Dean’s deadline for approval, system closed. Schedule committed to production (available to general viewing) • March 12th 4:30: List of courses to be combined, combined lecture courses, and special room requirements/requests due in Registrar’s office.