Chronos

1. Chronos May 2009

2. ChronosAgenda • Introduction • Login • Capturing Timesheet Entries • Capturing new entries • Editing and deleting existing entries • Capturing Expense Entries • Capturing new entries • Approving Timesheet And Expense Entries • Project Reporting • Managing Project Teams

3. ChronosIntroduction • Chronos is a web based timesheet & expenses capturing, and approval system, using the WorkPlace architecture, developed for internal use at Barnstone. • Chronos is available on the internet at http://sbs.barnstone.co.za/timesheet • Chronos is best viewed on a screen resolution of 800x600 or higher. • The system can be accessed using your internet browser, i.e. Mozilla Firefox or Microsoft Internet Explorer • The recommended minimum version of Microsoft IE is v.7.0, and Mozilla Firefox is v.2.2 and above.

4. ChronosLogging into the system • When navigating to the system using your browser, you will be presented with the following screen. Enter your User ID in the appropriate textbox. This is the same user name that is used to access your e-mail – unless you are a contractor. Leave the password box blank the for the 1st login attempt. Enter a password, and click on the Sign In button If you where successfully authenticated, you will be redirected to the following screen.

5. ChronosCapturing New Timesheet Entries • On the Capture Timesheet Tab, you’ll be presented with the following screen, allowing for capturing of timesheet entries. The calendar displays the selected date on which the entry will be captured. The default is today’s date. The Started On and Ended On textboxes, holds the time on which the entry started and ended. Clicking on the image next to the textbox will automatically populate textbox with the current time. Hours will be calculated using the start time and end time. Hours can also be calculated using the start time and hours worked, to automatically fill in end time. Select the appropriate project from the dropdown list to filter the associated tasks. Select the task on which the entry should be booked against. Select the application from the dropdown list. The dropdown will default to “Normal Work”. Enter notes, which describes the entry. Click on the Save button to save the entry when all the appropriate fields are filled in. Cancel will clear the boxes and reset all selections to default.

6. ChronosEditing Existing Timesheet Entries • To edit or delete existing entries the same screen as capturing the entries can be used. On the right-hand side of the screen, all the entries captured for the selected week will be displayed. Clicking on the View link next to a entry, will fill in all the details of the entry on the left-hand side of the screen. From here the date, time, hours, project, task, application and notes could be changed by just selecting the appropriate option or date, or editing the entered fields. When you are done, just click the Save button. When you want to delete the entry, click on the Delete Button. A confirmation box will be displayed, before permanently deleting the entry. The Cancel button, will clear the screen of all the selections and entries. Your changes wont be saved.

7. ChronosCapturing New Expense Entries • On the Capture Expenses Tab, you’ll be presented with the following screen, allowing for capturing of expense entries. The calendar displays the selected date on which the entry will be captured. By default the current date will be selected. Select the appropriate project from the dropdown list to filter the associated tasks. Select the task on which the entry should be booked against. Select the expense type from the dropdown list. Enter a description of the expense entry. Enter the quantity, and the unit cost, the total cost of the entry will be calculated automatically. Enter notes to describe the entry or provide additional information on the entry. Click on the Attach File link. Browse to the file(s) you want to attach to the expense entry. Multiple files can be selected and uploaded at once. Click on the Save button, to save the entry. The Cancel button will clear all the entries, and clear all the selections.