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General and Office Safety. Oregon State University Environmental Health and Safety 130 Oak Creek Building Corvallis, OR 97331 541-737-2273 [email protected] General Safety. Applies to Everyone. Safety Rules. Employee's Responsibility

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General and office safety

General and Office Safety

Oregon State University

Environmental Health and Safety

130 Oak Creek Building

Corvallis, OR 97331


[email protected]

General Safety

Applies to Everyone

Safety rules
Safety Rules

Employee's Responsibility

  • It is the responsibility of every employee to perform work in a safe manner.

  • Knowledge of appropriate safe work procedures and safety rules is essential.

  • Employees are expected to follow established safety rules and to maintain their work areas free of hazards by correcting unsafe conditions or by reporting them to supervisors.

Safety rules continued
Safety Rules (continued)

Supervisor's Responsibilities

  • Every supervisor will provide and document initial and continuing safety training.

  • New employees experience a high number of injuries, primarily because they may be unfamiliar with proper safe work procedures.

  • Guidelines for safe work practices are provided in the links below.

  • Safety Instructions were developed to provide basic safety information for work environments found at OSU, based on prudent safety procedures and safety codes. Safety Instructions are helpful tools for initial safety training, but should not be considered as complete and may not include all necessary precautionary measures.

  • Departments and supervisors are encouraged to establish additional safety rules appropriate for their work environment.

    Safety Rules/Instructions

    Acknowledgement of safety rules (form)


  • Campus Emergency -- 737-7000

  • Off-Campus Emergency -- 911

  • Non-Emergency -- 737-3010

(Medical emergency, fire, personal safety threat, etc.)

OSU Emergency Response Policy and Procedure:

Emergency preparation
Emergency Preparation

  • The following Emergency Preparation items are important; review them with your supervisor.

    • Know the meaning of emergency warning signals in your work area.

    • Know the location of fire alarm pull stations and fire extinguishers.

    • Know the location of exits, escapes, and evacuation routes.

    • Know the location of first aid kits, and how to report accidents.

    • Know how to get help in case of an emergency.

Department of public safety and oregon state police
Department of Public Safety and Oregon State Police

Department of Public Safety and Oregon State Police web page:

Safety Related Services:

24-hour Public Assistance

Building Access

Building and Perimeter Security

Incident and Emergency Response

Provide Personal Safety Escorts

Student Medical Transport to Student Health Center

Crime Prevention Programs

Office Environment Safety

  • Close a drawer to a filing cabinet as soon as you are through with it and before opening another

  • Use the handle for opening and closing drawers

Office environment safety

Do not open more than one of the top drawers at the same time

Heavier materials should be kept in the lower drawers of filing cabinets.

Office Environment Safety

Office environment safety1

Do not use electric cords which are frayed or defective. time

Power cords should be attached directly to the wall or floor outlet whenever possible.

Do not place cords, cables, or telephone wires across. walkways creating a tripping hazard.

Office Environment Safety

Office environment safety2

Extension cords must not be used to connect permanent electrical equipment.

The only exception to this are "fused" multi-outlet strips which are "UL listed."

Office Environment Safety

Report all injuries and unsafe conditions to your supervisor
Report All Injuries and Unsafe Conditions To Your Supervisor electrical equipment.

  • Failure to comply could delay correction of the situation that caused the injury.

  • Near misses and unsafe behavior should also be reported.

Accident recording system:

Report of Accident form:

Possession or use of alcohol on state property prohibited
Possession or Use of Alcohol on State Property Prohibited electrical equipment.

  • No worker shall report for duty, or perform duties, while under the influence of intoxicants.

Use of narcotics or tranquilizers during work hours is prohibited
Use of Narcotics or Tranquilizers During Work Hours is Prohibited

  • This includes over-the-counter medications if they cause drowsiness, impaired judgment, or diminished physical skills.

  • (There may be an exemption for employees who are under the supervision of a physician and with the knowledge of their supervisor.)

Fighting and horseplay will not be tolerated
Fighting and Horseplay Will Not be Tolerated Prohibited

  • This includes distracting a fellow employee.

Maintain good housekeeping
Maintain Good Housekeeping Prohibited

  • Clean up waste materials promptly after a job is completed.

  • Keep floors and walkways clear of clutter.

Smoking is prohibited
Smoking is Prohibited Prohibited

  • There is no tobacco use allowed on OSU property.

  • More information can found at

Hazard awareness sign system
Hazard Awareness Sign System Prohibited

  • A caution sign system has been established at OSU; its purpose is to warn employees and visitors entering laboratories and other hazardous areas.

  • The appropriate sign will be placed at entrances to each laboratory room or complex by Environmental Health & Safety.

  • Signs are produced by EH&S, but providing information to keep the sign up-to-date is the responsibility of laboratory personnel.

  • Go to the Hazard Awareness Sign System to provide current information to EH&S.

Hazard awareness sign system cont
Hazard Awareness Sign System Prohibited(cont.)


Hazard awareness sign system cont1
Hazard Awareness Sign System Prohibited(cont.)

  • The sign shown above will typically have only a few hazard symbols, as appropriate for the lab.

  • All signs will contain emergency contact information.

Safeguards safety devices notices and warnings
Safeguards, Safety Devices, Notices and Warnings Prohibited

Hazard signs and barriers should not be:

  • Removed

  • Displaced

  • Damaged

  • Destroyed

Use approved step stools or ladders
Use Approved Step Stools or Ladders Prohibited

  • Never use a box, bucket, chair or shelf as a ladder.

  • Use the ladder only as it is intended.

Report damaged or faulty equipment
Report Damaged Or Faulty Equipment Prohibited

  • Report to Supervisor.

  • No need to report if you are qualified to repair.

  • Reports of malfunctioning building equipment should be made to Facilities Services.

Facilities Services Work Coordination Center (WCC) 737-2969 [email protected]

Cords and cables
Cords and Cables Authorized Employees Only

  • Extension cords are not to be used as permanent wiring.

  • The use of a "Fused UL Rated" multi-outlet strip is permissible as long as it is plugged directly into a wall outlet.

  • Do not place cords, cables, or telephone wires across. walkways creating a tripping hazard.

  • Electrical cords must be free of cracks, splices, frayed areas, loose connections, or other damage.

Fire safety
Fire Safety Authorized Employees Only

  • Know the location of fire alarms.

  • Access to electrical panels must be free from obstructions.

  • Burning decorative candles is prohibited.

Fire safety continued
Fire Safety Authorized Employees Only(Continued)

  • Do not hang items on fire sprinkler systems.

  • Do not block or cover extinguishers, sprinkler heads or fire alarms.

  • Do not block open fire doors.

Upon discovering a fire
Upon Discovering a Fire Authorized Employees Only

  • Pull Fire Alarm, or otherwise alert other occupants.

  • Call 911; give name, department and location of fire.

  • Small fires may be fought with fire extinguisher.

  • When in doubt, get out!

Purpose of fire extinguishers
Purpose of Fire Extinguishers Authorized Employees Only

  • The main reasons for having fire extinguishers readily available are to:

    • Suppress a fire along an escape route so trapped persons can exit a burning structure.

    • Extinguish or contain a fire to protect property.

Unless you have been properly trained to use a fire extinguisher, leave firefighting to the professionals. Remember – life safety is more important than saving property.

Egress from building
Egress From Building Authorized Employees Only

  • Do not block:

    • Aisle, passageway, hallway, stairway, or exit.

    • Do not use these areas for storage.

Stair safety
Stair Safety Authorized Employees Only

  • Keep one hand free for the hand rail.

  • Do not carry loads so large that the view of the treads is obscured.

  • Keep stairs clear of objects.

  • Pick up anything you find.

Chemical safety
Chemical Safety Authorized Employees Only

  • Keep in mind that not all chemicals are used in laboratories.

  • Do not remove labels from chemical containers.

  • Properly dispose of hazardous materials – this includes all types of batteries.

OSU Hazardous Materials Disposal Guide

Chemical safety continued
Chemical Safety Authorized Employees Only(Continued)

  • Immediately report spills of hazardous materials to the Department of Public Safety (737-7000)

  • Clean up spills of non- hazardous materials immediately, as they may pose a slip hazard.

  • Place warning signs near wet areas.

EH&S 737-2273 [email protected]

First aid kits and supplies
First Aid Kits and Supplies Authorized Employees Only

  • General

    • Oregon OSHA codes require that first aid supplies be available in all work areas for the immediate treatment of minor injuries.

    • First aid supplies must be stored in clearly marked containers and adequately protected from damage, deterioration, or contamination.

    • Contact EH&S to discuss types of first aid kits and training necessary for remote sites.

    • Kits should be inspected monthly and supplies replenished when necessary.

      Safety Instruction 6: First Aid Kits and Supplies

Vehicle safety
Vehicle Safety Authorized Employees Only

  • Employees are not permitted in the back of moving trucks.

  • Drivers renting 8 passenger, 12 passenger, or large cargo vans from the Motor Pool have additional training requirements . See the

    Motor Pool Van Safety Policy

Office safety
Office Safety Authorized Employees Only

  • Post emergency numbers on or near your phone.

  • Know the location of the nearest fire alarms and exits.

  • Familiarize yourself with activities being conducted in your building and locations of hazardous materials.

  • Be aware of suspicious individuals or behavior.

Comfortable computing
Comfortable Computing Authorized Employees Only

Advice for setting up your computer can

be found in the EH&S Comfortable Computing Guide

Topics include:

  • Adjusting Your Workstation

  • Adjusting Your Environment

  • Chair Adjustment

  • Work surface/Keyboard Adjustment

  • Monitor Adjustment

  • Workstation Accessory Adjustment

  • Work Habits

Keyboard and mouse use
Keyboard and Mouse Use Authorized Employees Only

  • Warm up.

  • Use correct hand position.

  • Take frequent breaks.

  • Ease up on your grip and hold the mouse lightly. It is not necessary to hold the mouse tightly.

  • Relax your hand and let go of the mouse when it is not being used.

    Further information can be found the EH&S Keyboard and Mouse Use Guide

Ergonomic evaluations
Ergonomic Evaluations Authorized Employees Only

  • Upon request, Environmental Health & Safety will perform ergonomic evaluations and make work station recommendations.

Back Care and Lifting Authorized Employees Only

Back injuries
Back Injuries Authorized Employees Only

Some back injuries involve the “soft tissue” that is the muscle, ligament type injury.

A more serious injury occurs when the discs of the spine are involved.

Disc herniation factors
Disc Herniation Factors Authorized Employees Only

  • As the body ages, natural biochemical changes cause discs

    to gradually dry out affecting disc strength and resiliency.

  • Poor posture combined with the habitual use of incorrect

    body mechanics stresses the lumbar spine and affects its

    normal ability to carry the bulk of the body's weight.

  • Many factors increase the risk for disc herniation:

    • Lifestyle choices such as tobacco use, lack of regular exercise, and inadequate nutrition substantially contribute to poor disc health.

Disc problems
Disc Problems Authorized Employees Only

Combine these factors with the effects from daily wear and tear, injury, incorrect lifting, or twisting and it is easy to understand why a disc may herniate. For example, lifting something incorrectly can cause disc pressure to rise to several hundred pounds per square inch!

A herniation may develop suddenly or gradually over weeks or months.

Safe lifting
Safe Lifting Authorized Employees Only

Carrying the load…

  • Hold the load close so you can see over it.

  • Keep the load balanced.

  • Avoid twisting the body.

  • Watch out for pinch points -- doorways, etc.

  • Face the way you will be moving.

Safe Lifting Authorized Employees Only

For those Awkward Moments...

If you must lift or lower from a high place:

  • Stand on a platform instead of a ladder.

  • Lift the load in smaller pieces if possible.

  • Push the load to see how heavy and stable it is.

  • Slide the load as close to yourself as possible before lifting up or down.

  • Get help when needed to avoid an injury.

  • Safe Lifting Authorized Employees Only

    From hard-to-get-at places...

    • Get as close to the load as possible.

    • Keep back straight, stomach muscles tight.

    • Push buttocks out behind you.

    • Bend your knees.

    • Use leg, stomach, and buttock muscles to lift -- not your back.

    Safe Lifting Authorized Employees Only

    Use Your Head and Save Your Back!

    • Bend your knees - not your back!

    • Let your legs do the lifting

    • STAND close to the load

    Get Help with heavy or awkward loads!

    Use the right tools!

    Push and Pull in the Authorized Employees Only

    Right Direction

    • Pushing is preferred over pulling because it requires less muscle effort to the low back plus increases your visibility.

    • Lighten the load when possible.

    • Make sure items are secured to equipment and they do not obstruct your vision.

    • Maintain neutral posture. Do not bend or twist at the back.

    Additional safety instructions
    Additional Safety Instructions Authorized Employees Only

    • #15 Fire Safety: A Safe & Quick Exit

    • #5 Unsafe Condition Notice

    • #3 Unsafe Conditions: Top Ten

    Useful links
    Useful Links Authorized Employees Only

    OSU Safety Policies and Procedures:

    OSU safety documents:

    OSU Environmental Health and Safety web page:

    OSU Environmental Health and Safety contacts:

    Office safety training acknowledgement
    Office Safety Training Acknowledgement Authorized Employees Only

    Click on the link below for the acknowledgment form:

    Online Training Acknowledgement