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UMS – Teamworks – HeRMIT

UMS – Teamworks – HeRMIT. Processing Terminations in UMS September, 2009. Why the change?. To provide UMS users the ability to process terminations directly within the UMS application . To prepare for an automated process (eTransfer) within UMS utilizing TeamWorks to update HeRMIT.

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UMS – Teamworks – HeRMIT

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  1. UMS – Teamworks – HeRMIT Processing Terminations in UMS September, 2009

  2. Why the change? • To provide UMS users the ability to process terminations directly within the UMS application. • To prepare for an automated process (eTransfer) within UMS utilizing TeamWorks to update HeRMIT. • To replace the current paper termination/ separation process with a more efficient method. • Starting October 1, 2009 UMS users will be required to eSubmit Terminations/Separations to HR for Processing. Paper forms will no longer be accepted.

  3. What has changed? • Addition of Termination Actions and Reason Codes. • Addition of a new Action - Rehire and associated Rehire reasons codes. • Removal of invalid Salary/Fund Change Reason Codes that should not be used. • Ability to display only appropriate reasons for a selected action. • Addition of the Termination Form from the Print Option.

  4. New Termination Action Reasons on the Personnel Funding Tab • TERM – Miscellaneous • Not involuntary, voluntary or related to retirement • TERM – Involuntary • Initiated by MUSC. • Please consult with Employee Relations and Class & Comp. • Provide a copy of the letter of separation given to the employee • TERM – Voluntary • Initiated by the Employee • Provide a copy of the letter of resignation • TERM – Retirement • Use for employees who have retired, TERI, or leaving as a returned retiree.

  5. TERM – MiscellaneousRefer to Separation Processing Guide for detailed information • T01 – Deceased • TC – Termination Cancelled • Use to void a termination that is in the future. • If termination date has already past, you will need to rehire the employee. • TE – Term End Date Extended • Use to extend the termination date into the future for a termination waiting to be processed

  6. TERM – InvoluntaryRefer to Separation Processing Guide for detailed information • T03 – Reduction in Force • T03A - Staff Reduction - TERI/Retiree Employee • T03B – Staff Reduction - Termination Probationary Employee • T11 – Faculty Contract Ended • T17 – Temp Position Ended • T23 – Performance • T33 – Rule Violation • T35 – Failure to Update Credentials • T46 – Research Grant Position Ended

  7. TERM – VoluntaryRefer to Separation Processing Guide for detailed information • T04 – Education • T05 – Better Pay • T07 – Career Advancement • T09 – Unsatisfactory Working Conditions • T13 – Transfer to another Stage Agency • T15 – Relocation • T16 – Military • T18 – Residency • T19 – Personal • T37 – Job Abandonment • T38 – Never Reported • T45 – Did not Return from LOA

  8. TERM – RetirementRefer to Separation Processing Guide for detailed information • T40 – Retirement • T41 – Early Retirement • T42 – Disability Retirement • T43 – End TERI • T47 – End Post TERI Retirement • T48 – End Post Retirement Employment

  9. What you’ll see in Print Preview • Be sure to print preview before eSubmission to HR to avoid rejection. • Required information needed to be completed in custom fields will display in red on the form. • Must be submitted by a valid EPear Officer

  10. Required Information Section I:Will be returned if not completed properly • Section I: Employee and Department Information All fields are required

  11. Required Information Section II:Will be returned if not completed properly • Section II: Annual Leave/Holiday Payout Information: • Last Day Worked, Last Day Paid, Last Day Employed • Annual Leave Hours, Sick Leave Balance, Holiday Hours, Compensatory Hours • Must enter zero. If left blank, form will be returned. • Only complete Funding Distribution if the payout is to come from a different source.

  12. Required Information Section III & IV:Will be returned if not completed properly • Section III: Reason for Separation • Will display if any required custom field information and supportive documentation needs to be attached. • If custom fields appear in red during print preview, the information is required and must be completed to avoid rejection. • Section IV: Rehire Consideration • Must enter Yes or No to avoid rejection. • If No – a comment is required as to why or the form will be rejected.

  13. New Action - Rehire • Addition of a new action to be used when rehiring employees previously employed by MUSC (University). • Associated Reasons: • R09 - Rehire • R86 - RIF Reinstatement - 1-Year • R09A - Retiree (Post Retirement Employee) • R09B - Post TERI Employee • Contact Class and Comp for direction as needed.

  14. Assignment Reason Codes: • A - Demotion • A - No Salary Change • A - Performance Inband • A - Promotion • A - Reclassification  • A - Retention

  15. Things to Remember • Be sure to Print Preview before submitting to HR to avoid rejection. • Contact Class & Comp with questions regarding the use of Assignment Reason Codes. • Contact Employee Relations with assistance with questions regarding Involuntary Terminations and Would not Rehire response. • Beginning October 1, 2009 all UMS users must eSubmit Terminations/Separations via UMS. Paper forms will not be accepted.

  16. Processing Terminations in UMS ?

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